Procurement Officer

We are seeking an experienced Procurement Officer to manage the sourcing, negotiation, and purchasing of materials, goods, and services across the organisation.

This role plays a key operational and governance function, ensuring procurement activities are delivered efficiently, transparently, and in full compliance with internal policies, budgetary controls, and best-practice procurement standards.

You will work closely with internal stakeholders as well as external suppliers, to ensure timely delivery, cost effectiveness, and strong supplier performance.

Key Responsibilities:

Procurement and Sourcing

• Identify, evaluate, and onboard reliable suppliers and vendors, ensuring competitive pricing and favourable commercial terms.
• Process Purchase Requisitions (PRs), prepare Purchase Orders (POs), and complete all related documentation within agreed KPIs.
• Conduct market research to identify cost-effective sourcing opportunities.
• Coordinate with internal stakeholders to understand procurement requirements and technical specifications.
• Track the status of open orders and follow up with stakeholders and suppliers to ensure timely closure.
• Maintain accurate, complete, and up-to-date procurement records and documentation.

Cost Control and Compliance

• Ensure all procurement activities adhere to approved budgets and delegated authority levels.
• Maintain comprehensive records of purchases, pricing structures, and supplier agreements.
• Ensure full compliance with internal procurement policies, procedures, and controls.
• Support audits and internal reviews by providing procurement documentation and reports as required.

Vendor Management

• Monitor vendor performance against agreed service levels, delivery timelines, and quality standards.
• Manage supplier relationships, performance metrics, and approved vendor records.
• Resolve issues related to delivery delays, quality concerns, or contractual deviations.
• Administer vendor evaluation surveys in coordination with relevant internal stakeholders.

Coordination, Reporting, and Communication

• Collaborate closely with internal departments to plan and prioritise procurement activities.
• Coordinate with Finance on invoice processing, reconciliations, and payment follow-ups.
• Prepare and provide regular procurement status updates and reports to management.

Experience and Education:

• Bachelor’s degree in Engineering, Commerce, Business Administration, or a related discipline.
• 5–7 years of experience in a Procurement Officer or similar procurement-focused role.
• Proven experience in procurement administration, vendor management, and commercial negotiation.

Skills and Competencies:

• Strong knowledge of procurement processes, controls, and best practices.
• Exceptional attention to detail and strong organisational discipline.
• Excellent verbal and written communication and interpersonal skills.
• Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
• Experience with procurement systems such as MS Dynamics, SAP, Oracle, or other e-procurement platforms.
• Ability to manage multiple tasks independently and meet deadlines in a dynamic environment.
• Strong analytical skills, with the ability to track procurement metrics and prepare clear reports.