Procurement Officer

Job Summary

The Procurement Officer is responsible for sourcing, negotiating, and purchasing materials, equipment, and services required for interior fit-out and joinery production projects. The role ensures timely delivery, cost efficiency, and compliance with project specifications and company standards. The candidate must be bilingual (Arabic & English).

Key Responsibilities

1. Procurement & Sourcing

• Source and procure materials such as wood, MDF, veneers, laminates, hardware, glass, finishes, and fit-out accessories.
• Identify and evaluate reliable suppliers and subcontractors.
• Obtain quotations, prepare comparison sheets, and recommend cost-effective options.

2. Vendor Management

• Develop and maintain strong relationships with local and international suppliers.
• Negotiate prices, payment terms, and delivery schedules.
• Communicate effectively in both Arabic and English with vendors and stakeholders.
• Monitor supplier performance and ensure quality standards are met.

3. Purchase Order Management

• Prepare and issue purchase orders in line with project requirements.
• Track orders and ensure timely delivery to factory or site.
• Coordinate with warehouse, production, and project teams.

4. Cost Control & Budgeting

• Prepare the procurement budge.
• Ensure procurement activities align with project budgets.
• Identify cost-saving opportunities without compromising quality.
• Maintain accurate procurement records and reports.

5. Coordination with Internal Teams

• Work closely with design, estimation, and production teams to understand material specifications.
• Support project managers in meeting deadlines and procurement schedules.

6. Inventory & Logistics

• Monitor stock levels and coordinate replenishment.
• Arrange logistics and delivery schedules to avoid delays.

7. Compliance & Documentation

• Ensure all purchases comply with company policies and contract requirements.
• Maintain proper documentation for audits and approvals.
• Prepare procurement reports and correspondence in both Arabic and English when required.

Qualifications & Requirements

• Bachelor’s degree in Supply Chain Management, Business Administration, or related field.
• 3–5 years of procurement experience in fit-out, joinery, or construction industry .
• Strong knowledge of joinery materials, finishes, and hardware.
• Fluency in Arabic and English (spoken and written) is mandatory.
• Proficiency in procurement software and MS Office (Excel, ERP systems preferred).
• Excellent negotiation and communication skills.
• Ability to work under pressure and meet tight deadlines.

Key Skills

• Bilingual communication (Arabic & English)
• Negotiation & vendor management
• Cost analysis and budgeting
• Material knowledge (joinery & fit-out)
• Time management and organization
• Attention to detail

Preferred Qualifications

• Experience in GCC market (especially Qatar).
• Strong network of local suppliers.
• Familiarity with project-based procurement.