Procurement Officer (IT, Marketing or Projects)

Role Summary:

The role holder is responsible for managing IT, General Procurement and contracting related activities for GMG, in a transparent, timely and cost-efficient manner. The role holder is also responsible for managing the Group’s contractors and suppliers through prequalification, tendering, contracting and regular monitoring and for developing guidelines that govern the same.

Key Success Drivers including Accountabilities and Responsibilities:

• Assists in the development of the Departments policies, standards, rules and procedures for cost-effective procurement operations for materials, goods and services

• Supervises the procurement & contract management activities guided by GMG groups policies, procedures and processes and carries-out any improvements required to enhance the work-flow

• Oversees physical verification and reconciliation of stock on monthly basis and ensures that these comply with the Group’s cost criteria

• Maintains controls and manages consumption pattern, cost and inventory carrying cost etc. in order to set inventory controls and monitor storage cost

• Manages competitive bidding process including the generation of RFPs/RFQs, as well as the receipt, opening, evaluation and the custody of received bids

• Monitors contracts progress and payment status and ensures that appropriate reporting of project contract status is provided

• Develops supplier sourcing strategies in consultation with the relevant stakeholders in order to optimize cost and quality

• Manages and monitors negotiations with vendors/suppliers of major services and critical contracts prices, credit terms and other conditions of the agreement with the necessary Departments

Functional/Technical Competencies

Manages the archiving of all documentation related to the Procurement Department and ensures that it is updated and for future audit purposes. This should include the following (but is not limited to):

o Request for Information (RFI)

o Request for Quotation/Proposal (RFQ/RFP)

o Received proposals/quotations

o Quotation Comparison Sheet (QCS)

o Payments vouchers

o Other related documents

o Analytical Ability

o Communication Skills

o Organizing and Planning Skills

o Negotiation o Problem Solving