Procurement Operations Coordinator (Temp; In Office/Hybrid)

As a member of the Procurement Operations Team, you will join an incredibly talented and hardworking Procurement and Contracts Administration department dedicated to safeguard Agency spending to advance BakerRipley’ s impact in the Houston region.

Reporting to the Sr. Manager of Procurement Operations, the Operations Coordinator I is responsible for ensuring compliance when processing procurement, requisitions, vendor relations, purchasing card administration, and new account coordination related tasks.

EXPECTED POSITIVE OUTCOMES

• Distribute Agency Purchase orders within 1 business day of execution
• Within 30 days of hire, meet average processing timeframe of assigned task
• Within 45 days of hire, coordinate Agency Purchase Order process
• Within 45 days of hire, coordinate Agency Vendor Relations vetting within the scope of the Contact Guidance process
• Within 45 days of hire, represent Procurement Operations in assigned Category meetings
• Within 60 days of hire, coordinate Agency P-Card process

ESSENTIAL FUNCTIONS

Procurement Services

• Perform Initial Review of requests received in the Agency Contract Management System, work collectively with internal stakeholders to gather needed information within and properly disposition tasks within designated time frames
• Responsible for the timely and accurate data processing, distribution, and electronic retention of Agency purchase orders
• Oversee Agency Credit Card program including training, maintaining training tools and resources and request ownership
• Vendor liaison responsible for vendor onboarding, maintenance and document execution as set forth in Agency policies & guidelines
• Maintains high level of confidentiality dealing with partners, stakeholders and assigned Agency program categories
• Assist with procurement review as requested by Procurement and Procurement Operations

Administration

• Engage and respond to internal and external business partners as necessary through direct communication, email and/or system to ensure a quality procurement experience by providing solution-oriented communication.
• Maintain accurate and timely documentation of records in compliance with agency policies and guidelines including documentation, data entry, cross system data point match, case notes, and revision of incorrect information
• Maintain supplier data integrity and accuracy across multiple Agency systems
• Work alongside leadership to document and improve processes; update process maps and procedures, and provide technical assistance as needed
• Ensure procurement & contract compliance with all applicable Agency policies and guidelines
• Participate in additional projects and initiatives as requested by Procurement & Contracts leadership team
• Maintain a good working knowledge of local, state, federal and contractual rules and regulations, and incorporate this knowledge and best practices into work processes and program support

KEY SUCCESS FACTORS

• Ability to manage high volume of data ensuring accuracy across multiple systems
• A strong knowledge of procurement policies, procedures and practices including compliance with an ability to apply experience as necessary
• Creative and strategic thinker possessing strong problem-solving skills
• Ability to organize and manage multiple tasks while also executing independently as necessary
• Excellent interpersonal and communication skills; both written and verbal
• Presentation skills, professionalism when presenting to various levels of organization

Skills

Required

• Presenting
• Flexibility
• Decision Making
• Self-Management
• Written Communication
• Enthusiastic
• Customer Service
• Critical thinking
• Checking for Accuracy
• Communication
• Relationship Management

Behaviors

Required

• Functional Expert: Considered a thought leader on a subject
• Enthusiastic: Shows intense and eager enjoyment and interest
• Thought Provoking: Capable of making others think deeply on a subject
• Team Player: Works well as a member of a group
• Innovative: Consistently introduces new ideas and demonstrates original thinking
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

Required

• Goal Completion: Inspired to perform well by the completion of tasks
• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
• Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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