Procurement Specialist

Company Description

Hydra-Power Systems, Inc. is a leading distributor of hydraulic and pneumatic components, specializing in integrated circuit hydraulic manifolds and custom hydraulic power units. With operations in Portland, Oregon, and Birmingham, Alabama, we supply high-quality fluid power components to industry leaders globally. Our dedicated team of in-house engineers and manufacturing professionals provides creative solutions, from one-off custom projects to high-volume OEM production, making us respected innovators in the field.

Position Overview

Responsible for sourcing, purchasing, and managing supplier relationships to ensure accurate, timely, and cost-effective delivery of parts and services. Supports quoting, purchasing, order tracking, problem resolution, and data accuracy across the supply chain process.

Supplier Sourcing & Management

• Source and vet suppliers for machining, painting, valves, and other outsourced services.

• Coordinate with accounting to set up new vendors after due diligence.

• Schedule vendor meetings for critical orders or issues.

• Ensure vendors have required components, drawings, and technical data.

Quoting & Purchasing Support

• Solicit and compare quotes, considering price, lead time, and reliability.

• Collaborate with engineering to confirm accurate specifications.

• Assist with purchase orders and expedite non-stock items, tooling, and supplies.

Order Follow-up & Communication

• Review confirmations, enter delivery dates, and follow up on lead times.

• Resolve delays and provide proactive status updates to internal teams.

Problem Resolution

• Manage returns, credits, and replacements for damaged or incorrect items.

• Resolve pricing discrepancies and receiving errors with vendors.

Inventory & Reporting

• Generate inventory and customer status reports using ERP (D365), DOMO, and Excel.

• Support special purchasing or inventory projects.

Data Accuracy & Process Improvement

• Review and approve new part data, maintaining database integrity.

• Identify errors, recommend improvements, and implement solutions.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to the safety or health of employees or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and/or EXPERIENCE

Bachelor’s degree or 3+ years of relevant purchasing/supply chain experience (or equivalent).

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations; write reports, business correspondence, and procedure manuals; effectively present information and respond to questions from managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

COMPUTER SKILLS

Experience with MRP/ERP software; a good understanding of Materials Planning and Purchasing modules; and proficiency in Excel.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 15 pounds.

WORK ENVIRONMENT

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is occasionally exposed to chemicals, odors, loud noise, and mechanical moving parts when on the production/warehouse floor.

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Work Location: Hybrid remote in Portland, OR 97230