Procurement Specialist - Environmental Protection - Barbour, Fayette, Kanawha, Marion Co.

Nature of Work

• Ensure procurement of complex reclamation and construction projects, goods, and services in compliance with established rules and laws.
• Work independently to secure environmental construction and reclamation contracts, emergency contracts, and change orders within required timeframes and agency purchasing standards.
• Solicit reclamation and construction services and goods by reviewing and interpreting highly technical specifications.
• Ensure all DLR purchases under the WV Purchasing Division’s purview meet applicable rules and regulations.
• Attend pre-bid conferences, pre-construction meetings, and EOI committee meetings.
• Collaborate with engineers, program managers, and procurement staff to determine procurement methods and assist in developing specifications.
• Review requests for quotations for compliance with established rules and regulations.
• Monitor and maintain the procurement tracking system, including contract expiration dates, renewals, pre-bid dates, bid openings, awards, and closeouts; notify staff when action is needed.
• Review all bid documents for accuracy and completeness; write and review specifications, solicit bids, conduct market research, and review bid sheets and terms/conditions.
• Upload all documents into the wvOASIS system and enter contract information.
• Coordinate, review, and process addendums, bid tabulations, bid award memos, and additional forms required for bid awards.
• Initiate, review, and process change orders, ensuring timely submission of all paperwork.
• Prepare APOs and ADOs for invoice processing; review Procurement Associates’ ADOs and invoices.
• Assist in educating and training staff on purchasing rules, regulations, processes, and procedures.
• Keep staff informed of changes in policy, SOPs, and forms.
• Develop SOPs and checklists to streamline procurement workflows for efficiency and accuracy.
• Perform other duties as required and/or assigned.

• Regular attendance is an essential part of this position.
• Qualifying applicants will be required to complete an internet-based profile assessment to compare the applicant's thinking and reasoning skills, behavioral traits and the occupational interests against the traits determined to be important to the posted position.
• The recommended candidate will be subject to a search of his or her Motor Vehicle Record (MVR) prior to being hired and annually thereafter.
• All new employees that are involved with Specific DEP programs subject to the Surface Mining Control and Reclamation Act (SMRCA) of 1977 must file prior to final appointment and annually thereafter, a Statement of Employment and Financial Interest (OSM 23).

Minimum Qualifications

Training: Bachelor's degree from a regionally accredited college or university.
OR
Substitution: Full-time or equivalent part-time paid experience as described below may substitute for the required training at the rate of one (1) year of experience for 30 credit hours of education.
AND
Experience: Two (2) years of full-time or equivalent part-time paid experience in a broad range of purchasing of commodities or services in a centralized purchasing function for use in the operation of a private industry or governmental unit. Purchasing experience must be for direct use of the industry or governmental unit, not for retail sales.
OR
Substitution: A Master's degree from a regionally accredited college or university may substitute for the required experience at a rate of one (1) year of experience for 15 semester hours of education not to exceed two (2) years.