Procurement Specialist, Senior

Special Information

• This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.

About the Department/College

A high performing team of professionals providing excellent service, innovative solutions, and expertise in procurement, contracting, materials management, and risk management.

The mission of Contracts, Purchasing, and Risk Management (CPRM) is to satisfy the requirements of our internal and external customers in a timely, efficient manner in support of the University’s overall mission and goals while ensuring compliance with regulations set forth by the federal government, the State of Arizona, the Arizona Board of Regents, and the University.

About the Position

Northern Arizona University's Purchasing Department is seeking qualified candidates for the role of Purchasing Specialist, Sr. This is an entry-level position designed to support departments across campus in acquiring the materials and supplies necessary to fulfill the University's mission.

Purchasing Specialists and Purchasing Specialist, Sr. play a vital role in the procurement process by:

• Assisting departments with ordering and processing materials and supplies by managing vendor payments and departmental material requests, reconciling purchases and ensuring accurate documentation.
• Successful candidates will receive training to perform purchasing-related transactions in accordance with University policies and standard guidelines.
• Attention to detail, organizational skills, and a commitment to compliance are key to success in this role.

Purchasing Services oversees all University purchases to ensure decisions are: Informed, Economical, Ethical and Fully compliant with institutional and regulatory standards

Responsibilities Include

60% - Procurement Processing

• Assist in assembling, researching, and summarizing information from various sources.
• Perform simple calculations to support transactions.
• Utilize various purchase methods to procure materials and services of minimal difficulty.
• Processes purchasing-related requests and transactions.
• Maintains purchasing-related information.
• Reviews purchase orders and/or other purchasing-related transactions until completion.
• Interacts with vendors and staff to distribute, coordinate and facilitate purchasing-related requests, and helps resolve routine day-to- day procurement issues.
• Uses knowledge of procurement standards, supplier contracts, agreements, claims, waivers, and pricing.

20% - Tracks and Manages Transaction Requests

• Ensures orders, requests, transactions, claims, waivers, and/or reports adhere to university policy.
• Tracks orders and confirms delivery dates and costs.

10% - Training

• Participate in departmental trainings to remain current on Procurement processes and procedures.

5% - Process Development

• Offer feedback on process improvements and current procedures to improve efficiency and effectiveness of key functional transactions and processes.

5% -Other

• Other duties as assigned.

Minimum Qualifications

• High school degree.
• Limited Prior Experience.

• A combination of related education, experience, and training may be used as an equivalent to the above Minimum Qualifications.

Knowledge, Skills, & Abilities

Knowledge

• Knowledge of automated procurement and accounts payable systems.
• Knowledge of supplies, equipment, and services ordering.
• Knowledge of inventory management methods.

Skills

• Mathematics and accounting.
• Demonstrates organization skills.
• Records maintenance.

Abilities

• Communicates effectively.
• Completes administrative paperwork.
• Promotes a diverse, inclusive environment.
• Demonstrates characteristics of a team player.

Compensation

• Budgeted salary is $41,000.

Pre-Employment Check

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check. Also, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements.

Notice of Availability of the Annual Fire and Security Report

Each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Immigration Support/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Submit your Application

You must submit your application by midnight of the application deadline.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.