Production Coordinator - Creative Services (Post Production)

Position Overview

The Production Coordinator for Creative Services (Post-Production) is a key member of the post-production team, responsible for managing workflows, schedules, and communications to ensure the successful delivery of creative assets. This role emphasizes post-production processes, including asset quality control (IQC), digital data management (Data IO), and coordination between internal teams and external partners.

Key Responsibilities

Post-Production Coordination

• Oversee and track post-production workflows, including editing, visual effects, sound design, and localization (subtitling, dubbing).
• Maintain organized records, files, and documents related to post-production projects.
• Coordinate and manage post-production schedules, timelines, and deadlines to ensure timely delivery.
• Liaise between post-production teams, vendors, clients, and stakeholders to facilitate clear communication and resolve issues.
• Assist with budget tracking, expense reporting, and cost management for post-production activities.
• Troubleshoot workflow issues, resolve conflicts, and find creative solutions to post-production challenges.

Incoming Asset QC (IQC)

• Receive, log, and inspect incoming creative assets (video, audio, graphics, subtitles, etc.) for quality and compliance with technical specifications.
• Perform initial quality control checks to identify technical issues, missing elements, or non-conformities.
• Communicate asset issues to relevant teams and facilitate timely resolution.
• Maintain accurate records of asset QC status and feedback.

Data Incoming/Outgoing (Data IO)

• Manage the secure transfer, tracking, and organization of digital files and data between internal teams, clients, and vendors.
• Ensure all incoming and outgoing data meets the required specifications and is delivered on schedule.
• Maintain logs and documentation for all data transactions.
• Troubleshoot data transfer issues and coordinate with IT or technical teams as needed.

Production-Specific Tasks

• Support pre-production activities as needed, such as location scouting, casting, and crew assembly.
• Coordinate with production teams to ensure smooth execution and handoff to post-production.
• Assist with final delivery of assets to clients, including QC and data management.

Skills and Qualities

• Attention to Detail: Maintain accurate records and ensure asset/data integrity.
• Organizational Skills: Prioritize tasks, manage multiple projects, and meet deadlines in a fast-paced post-production environment.
• Communication Skills: Clear, concise, and respectful communication with technical and non-technical stakeholders.
• Problem-Solving: Resourceful, flexible, and able to think critically.
• Collaboration: Ability to work effectively with post-production teams, vendors, and clients.
• Technical Skills: Proficiency in software applications like Smartsheet, Microsoft Office, and post-production management tools.
• Digital Media Workflows: Hands-on experience with digital asset management and post-production workflows.

Requirements

• Bachelor’s degree.
• 1–2 years of experience in post-production coordination preferred.
• Experience in localization (subtitling, dubbing) is preferred.
• Solid organizational skills, including multitasking and time management.
• Collaborative thinker who works well in a team.
• Experience in the media industry and post-production workflows.
• Passionate about customer experience and customer service excellence.
• Excellent communication skills with technical and non-technical individuals.
• Deep a sense of urgency and ability to work in a fast-paced environment with high volume.
• Problem solver with a creative and innovative approach.
• Outstanding attention to detail and ability to plan complex projects with urgency.
• Positive attitude and enthusiasm for overcoming obstacles and getting things done.

Benefits

• Private Health Insurance.
• Social Insurance.
• Paid Time Off.
• Training & Development.