Project Administration Assistant

Position Overview

We are seeking a highly organized and detail-oriented Project Coordinator to join our growing team. This is an administrative-heavy position that supports our project management and construction teams by overseeing the contractual and procedural coordination with subcontractors from project start to closeout.You will play a vital role in ensuring timely execution of contracts, managing documentation, tracking Notice to Proceeds (NTPs), and providing critical administrative support throughout the project lifecycle.

Key Responsibilities

• Draft, track, and manage subcontractor contracts, ensuring accuracy and timely execution
• Organize and maintain Notice to Proceed (NTP) records, lien waivers, and compliance documents
• Coordinate with internal teams to ensure subcontractor onboarding is complete and compliant
• Monitor contract milestones and expiration dates, providing reminders and updates
• Maintain organized digital and physical filing systems for all project documents
• Provide administrative support for RFI logs, change orders, and submittal documentation
• Serve as a communication hub between project managers, field personnel, and subcontractors
• Assist with scheduling, documentation, and reporting as needed

Qualifications

• Minimum 3 years of administrative experience, preferably in construction or related industry
• Strong administrative experience, office management or other contract related fields encouraged to apply
• Strong organizational skills with acute attention to detail
• Ability to handle multiple projects and meet deadlines
• Proficient with Microsoft Office (Excel, Word, Outlook)
• Familiarity with construction documentation and terminology is highly preferred
• Excellent written and verbal communication skills

Join our team as a Project Coordinator where your skills will contribute significantly to our project's success!

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• McAllen, TX 78501 (Required)

Ability to Relocate:

• McAllen, TX 78501: Relocate before starting work (Required)

Work Location: In person