Project Coordinator

Job Role:

A dedicated startup is being formed to industrialize and scale a secure, AI-enabled, multi-source decision-support software offering. The platform is a multi-sensor fusion and agentic AI solution connecting to diverse data sources (for example geospatial layers, imagery, video, and other operational signals). This role will support the delivery of a scalable product and contribute to establishing the processes, standards, and collaboration practices required for sustainable growth.

Own the delivery rhythm by keeping plans, actions, dependencies, and reporting tight. Support project and engineering leads to ensure teams ship reliably in a startup setting.

Job Responsibilities:

• Maintain delivery trackers: sprint plan, release calendar, RAID, decision log, dependency map
• Coordinate ceremonies and key meetings: agendas, minutes, action follow-up, and status packs
• Collect weekly updates from engineering, GIS, and AI teams; publish execution dashboards
• Track recruiting milestones per role: JD ready, JD published, interview scheduled, security clearance, offer shared, offer accepted, joining date set
• Support PR and PO tracking inputs and follow-up with stakeholders when required
• Support contract and SOW coordination: document routing, version control, and action follow-up with Legal and Procurement
• Coordinate partner and vendor touchpoints and maintain shared action registers
• Maintain documentation hygiene across repositories (folders, naming, approvals)
• Operate in startup mode: proactive, hands-on, adaptable, comfortable pivoting with changing priorities

Qualifications and Experience:

• 1 to 4 years in project coordination, PMO, delivery operations, or engineering operations
• Experience supporting software teams is a strong plus
• Tools (examples)
• Excel/Sheets and PowerPoint/Slides
• Jira/Confluence
• Teams/Slack and SharePoint/Drive
• KPIs
• Reporting accuracy and on-time cadence
• Action closure rate and dependency resolution time
• Documentation completeness and audit readiness
• Release checklist completion rate