Project Coordinator - Law Immigration Firm

Location: DHA Phase 8, Lahore
Shift: 05 PM – 02 AM (aligns with US Eastern Time)
Type: Full-Time | Mode: Onsite | Immediate Joiners Preferred

Are you a proactive, highly organized professional who thrives in fast-paced operations? Join a scaling US-based immigration law firm as the operational backbone — coordinating Production, Client Intake, HR, Finance, IT, and Executive Leadership with urgency and precision.

Key Responsibilities

Production & Operations

• Run daily workflows and admin for the Production Team
• Build + update SOPs that actually get followed
• Manage hearing trackers, case calendars, attorney scheduling & file handoffs
• Watch case submissions, mailing lists, pipelines + flag RFEs/notices
• Own SharePoint/Docketwise file systems + run daily team huddles

Executive & CEO Support

• Guard and manage CEO calendar, inbox + high-level scheduling
• Build weekly KPI dashboards + performance reports
• Drive cross-team meetings, check-ins + CEO strategic projects
• Track compliance (licenses, renewals, vendors)
• Coordinate contract attorneys + produce monthly efficiency reports

Finance & Payments

• Track attorney case reviews for comp calculations
• Manage payment trackers, client installments + balance follow-ups
• Liaise with bookkeeping for payroll/vendors

Client Intake Bridge

• Connect Intake (PNC) → Production; setup new matters flawlessly
• Monitor New Work Planner + client comms channels
• Track satisfaction surveys + internal quality checks

Tech & Systems

• Oversee CRM/case management tools
• Coordinate IT fixes + enforce data security

Must-Have Requirements

• Bachelor’s in business/management or similar
• 1-3 years in Project Coordination, Ops Management or Executive Support
• Experience with US-based companies or law firms strongly preferred
• Rock-solid organization, project management + attention to detail
• Excellent English (written + spoken – client-facing level)

Nice-to-Haves

• CRM/case software exp (Docketwise a big plus)
• Immigration/legal ops background

The Ideal You
Proactive | Decisive | Process-obsessed | Confident communicator | Strong follow-through | Calm under pressure | 100% accountable

What You Get

• Competitive market salary based on experience
• High-performance, supportive team culture
• Stable full-time role with international work

Background check & references required.

Pay: Rs100,000.00 - Rs130,000.00 per month

Experience:

• US immigration firm: 1 year (Preferred)

Work Location: In person