Project Management Office - Consultant

Role Summary

The PMO Consultant will play a pivotal role in establishing and operating the Central Project Management Office (PMO) for the Government Entity. This position acts as a strategic enabler to ensure that all initiatives and projects are effectively aligned with the Government Entity’s overarching goals, emphasizing quality, efficiency, and innovation throughout the project lifecycle.

Key Responsibilities

Establishment and Operation of the Central PMO

• Support the Planning, Quality, and Innovation Department as a strategic partner to ensure all projects are aligned with the Government Entity’s mission and objectives.
• Integrate quality and innovation principles into all project management activities.
• Ensure effective coordination and communication between project owners and executing entities.

Development of PMO Organizational Structure and Operating Mechanisms

• Design and document the PMO’s organizational structure, defining reporting lines, functions, and governance processes.
• Clarify the roles and responsibilities of PMO team members and their interaction with other departments.
• Develop and document Standard Operating Procedures (SOPs) to guide PMO operations.

PMO Methodologies, Governance Framework, and KPIs

• Develop comprehensive project management methodologies covering initiation, planning, execution, monitoring, and closure.
• Design a governance framework defining decision-making authority, escalation mechanisms, and accountability lines.
• Establish Key Performance Indicators (KPIs) to monitor PMO performance and project outcomes.

Standardization and Quality Assurance

• Develop standardized templates, work plans, risk registers, and Gantt charts to ensure consistency and efficiency.
• Establish a Quality Assurance framework to conduct periodic audits of project documentation and execution.
• Promote adherence to best practices and continuous improvement across departments.

Monitoring, Reporting, and Performance Management

• Develop and maintain centralized dashboards for real-time project tracking and performance visualization.
• Prepare detailed monthly and quarterly progress and risk reports for executive review.
• Provide variance analysis against approved timelines and budgets, issuing early alerts on deviations or potential risks.
• Ensure reports are concise, visual, and actionable for senior management.

Qualifications and Experience

• Bachelor’s or Master’s degree in Project Management, Business Administration, Engineering, or a related field.
• Minimum of 8–10 years of experience in project management, with at least 3 years in a PMO setup (preferably in the public sector or large-scale organizations).
• Strong understanding of PMO governance, methodologies, and performance management frameworks.
• Proven experience developing and implementing project management tools, templates, and dashboards.
• Experience in quality assurance and project performance reporting.
• PMP, PRINCE2, or equivalent project management certification preferred.
• Excellent analytical, communication, and presentation skills.
• Fluency in Arabic is mandatory; proficiency in English is required.