Purchase Assistant - Indirect (Production)

We are looking to hire a purchase assistant accountable for facilitating all aspects of outsourcing and component development for new products and parts, while delivering comprehensive support for day-to-day operations within FZE Purchasing.

Job Purpose

• Accountable for facilitating all aspects of outsourcing and component development for new products and parts, while delivering comprehensive support for day-to-day operations within FZE Purchasing.
• Procurement Strategy & Local Purchasing Support: Contributed to local purchasing operations by implementing procurement strategies and contingency plans aligned with departmental and organizational objectives.
• Operational and Documentation Management: Maintained comprehensive records related to outsourcing clearances, price changes and approvals, supplier onboarding and changes, tool agreements, purchase orders, AMC documentation, and non-inventory procurement. Ensured timely GR processing and invoice handover to Finance with proper tracking.
• Cross-Functional Coordination: Collaborated with Design, R&D, QA, and suppliers to align procurement plans and drive cost optimization across sourcing activities.
• Vendor and ERP Management: Supported timely procurement of new buy parts and ensured accurate ERP updates for vendor pricing and standard costs. Managed vendor onboarding, approvals, and documentation in D365, including VTA updates, price logs, and quarterly price revisions.
• Cost Analysis and Negotiation: Led supplier negotiations to secure optimal pricing and terms. Conducted cost analysis, benchmarking, and scenario evaluations to support cost reduction initiatives.
• Compliance and Governance: Ensured adherence to GPP compliance standards and supported internal audits and policy alignment.
• Tooling and Non-inventory Procurement Oversight: Monitored tooling records, facilitated tool agreement approvals and payments, and tracked overdue non-inventory purchase orders.
• Technical Documentation Compilation: Compiled detailed technical specifications and catalogues for outsourced and re-sourced products based on part descriptions.
• Performance and KPI Support: Provided comprehensive support to achieve departmental KPIs through proactive engagement in procurement and operational activities.

Job Dimensions

• Scope of Procurement Activities: Oversees outsourcing and component development for new products and parts, supporting both strategic and operational procurement functions within FZE Purchasing.
• Cross-Functional Engagement: Interfaces with internal teams including Design, R&D, QA, and external suppliers to ensure alignment of procurement strategies with product development goals.
• Vendor Base Management: Manages onboarding, documentation, and performance tracking of local and international suppliers, ensuring compliance with ERP systems and pricing protocols.
• Documentation Volume and Accuracy: Responsible for maintaining extensive procurement records, including purchase orders, tool agreements, supplier approvals, and technical specifications.
• ERP System Utilization: Ensures accurate and timely updates in D365 for vendor pricing, standard costs, and procurement transactions.
• Financial Impact: Drives cost optimization through supplier negotiations, cost analysis, and benchmarking, contributing to overall budget efficiency.
• Compliance Oversight: Ensures procurement activities adhere to GPP standards and internal audit requirements, supporting governance and risk mitigation.
• Tooling and Non-Inventory Spend: Monitors tooling agreements and non-inventory procurement, ensuring timely approvals and payment tracking.
• Performance Metrics Contribution: Actively supports the achievement of departmental KPIs through strategic sourcing, operational efficiency, and documentation accuracy.

Key Accountabilities

These will include:

• Strategic Procurement Execution
• Outsourcing and Component Development
• Operational Efficiency and Documentation Control
• Cross-Functional Collaboration
• Vendor and ERP System Management
• Cost Optimization and Supplier Negotiation
• GPP Compliance
• Tooling and Non-Inventory Procurement Records
• Technical Documentation Compilation
• Performance Monitoring and KPI Achievement

Qualifications, Experience & Skills

Engineering Graduate (Mechanical/Electrical)/ Diploma In Mechanical Engineering with 4 to 5 years' experience in sourcing/development function in Manufacturing company.

4-5 years in sourcing/purchasing associated experience in a Manufacturing Company.

Job-Specific Skills:

Knowledge of ERP system and computers - Proficiency in MS Office.

Communication Skill.

Comply with all Company policies and procedures and maintain confidentiality of information relating to the company's business and staff.

Lucy Group Ltd is an equal opportunities employer and welcomes applications from all qualified candidates.