Purchase Coordinator

Key Responsibilities

Purchase Coordination & Documentation

• Coordinate purchase requisitions received from internal departments

• Assist in preparing and issuing Purchase Orders (POs) as per approval

• Maintain PO records (soft & hard copy)

• Share PO details with vendors and internal teams

Vendor & Material Coordination

• Follow up with vendors for delivery timelines

• Coordinate with site/admin teams for material receipt

• Track pending, delivered, and partially delivered materials

• Support vendor onboarding documentation if required

Record Keeping & GRN Support

• Maintain purchase trackers in Excel (PO, delivery, GRN status)

• Assist in preparing and filing GRNs and supporting documents

• Ensure proper linkage of PO, invoice, and GRN

• Maintain purchase compliance folders

Invoice & Accounts Coordination

• Collect vendor invoices and verify against PO & GRN

• Coordinate with accounts team for invoice submission

• Follow up on discrepancies in rates, quantity, or documentation

• Support payment-related coordination as instructed

Reporting & Follow-up

• Submit daily or weekly purchase status updates

• Highlight pending POs, delayed deliveries, or vendor issues

• Keep records ready for audit and HOD reviews

Job Types: Full-time, Permanent

Pay: ₹22,000.00 - ₹25,000.00 per month

Work Location: In person