Purchase Coordinator

Job Title: Purchase Coordinator

Job Summary:
We are seeking a proactive and detail‑oriented Purchase Coordinator with a mechanical background to support the end‑to‑end purchasing process. This role involves processing bid and purchasing documents, managing materials, responding to inquiries, and maintaining accurate vendor/source information and inventories. The ideal candidate is organized, analytical, and capable of coordinating effectively with suppliers and internal teams.

Essential Duties and Responsibilities:

Purchasing & Procurement Support

• Assist in the purchasing of commodities by processing purchase orders and auditing invoices for accuracy.
• Research and resolve discrepancies, calculate payments and adjustments, and process returns.
• Obtain information from vendors and customers to support purchasing decisions.
• Prepare and process bid documents, purchasing documents, and material requests.
• Respond to inquiries related to purchasing, bids, and vendor information.

Systems & Documentation

• Use electronic systems to record, process, and research financial and purchasing transactions.
• Compile reference data from various sources (e.g., codes, policies, vendor sources) to ensure compliance with organizational procedures.
• Maintain purchasing documents, files, and records (e.g., RFPs, vendor files) to ensure documentation availability and regulatory compliance.
• Maintain accurate vendor/source information and inventory records.

Coordination & Compliance

• Inform staff and vendors regarding procedural requirements (ordering, purchasing procedures, available funds).
• Collaborate with internal teams to understand material requirements and specifications.
• Monitor inventory levels and ensure timely replenishment of materials.
• Prepare reports on procurement activities, vendor performance, and cost analysis.

Skills & Competencies

• Diploma in Mechanical Engineering (Mandatory).
• Strong understanding of mechanical materials and components.
• Knowledge of procurement and supply chain processes.
• Proficiency in Microsoft Office and electronic purchasing/ERP systems.
• Strong communication, negotiation, and organizational skills.
• Ability to analyze data, resolve discrepancies, and maintain accurate records.
• Ability to work under pressure and manage multiple tasks efficiently.

Job Types: Full-time, Permanent