Purchase Executive

Job Summary:
This position is responsible for the efficient and effective administration of food and beverage purchasing and storeroom operations.

Key Job Tasks & Responsibilities:

• Handle all purchasing functions, including quotations, quality, price, store management, and receiving.
• Maintain operational inventory levels.
• Forecast product demand to ensure sustainable inventory.
• Obtain written approval for established minimum/maximum stock levels from management.
• Research and identify new products and services in the market.
• Negotiate prices and terms with suppliers or contractors.
• Build strong relationships with vendors to achieve better pricing and service quality.
• Monitor vendors for quality, service, and pricing compliance.
• Obtain competitive quotations and ensure sourcing of the best products.
• Establish contracts to ensure cost efficiency across operations.
• Process daily order lists from FOH or BOH and arrange delivery.
• Request quotations for high-value items and compare prices from various suppliers.
• Ensure purchase orders and updated price lists are maintained.
• Verify pending orders regularly and update receiving dates as per supplier commitments.
• Enter receiving invoices into the system daily and share details with accounts.
• Check and approve discrepancy reports regarding delivered items.
• Work a flexible schedule to accomplish responsibilities.
• Coordinate with department heads to ensure timely delivery and product quality.
• Use inventory and ordering systems to manage purchase orders, receive goods, and track inventory.
• Maintain standards in all beverage and food purchasing activities.
• Process product requests from end users and fulfill orders.
• Work within budgets and assist department heads to maintain cost targets.
• Recommend best purchases and alternative products.
• Maintain adequate PAR levels and manage stock distribution according to FIFO rules.
• Conduct month-end inventory and update systems.
• Ensure compliance with safety regulations.
• Perform other duties as assigned by the Head of Department.

Requirements:

• Computer literate, including Excel, email, and Word.
• Strong mathematics skills.
• Ability to work in a fast-paced environment, multitask, and prioritize.
• Experience in food and beverage or hospitality purchasing preferred.
• Knowledge of proper food storage practices.

Job Type: Full-time

Pay: AED3,500.00 - AED4,500.00 per month

Application Question(s):

• Are you able to join right away?

Education:

• Diploma (Preferred)

Experience:

• purchasing: 3 years (Required)
• hospitality: 3 years (Required)