Purchase Officer - General Purchase

Job Title: Purchase Officer – General Purchase

Company: Harris Silicones & Glass (Pvt.) Ltd. (HSG)
Location: Lahore, Pakistan
Department: Procurement / Administration
Reports To: Purchase Manager / Admin Manager
Employment Type: Full-Time

Job Summary

The Purchase Officer – General Purchase is responsible for managing day-to-day purchasing activities related to kitchen and mess items, groceries and vegetables, machinery spare parts, mechanical items, stationery, and other general purchase requirements. The role ensures timely availability of materials, cost control, quality compliance, and proper documentation in line with company policies.

Key Responsibilities General Purchase & Categories Handling

• Procure kitchen and mess items including groceries, vegetables, raw food items, disposable items, and cleaning materials.
• Handle purchasing of machinery spare parts, mechanical items, tools, and maintenance-related materials.
• Manage procurement of office stationery and general administrative supplies.
• Ensure uninterrupted availability of all general purchase items as per departmental needs.

Purchase Process Management

• Receive and review purchase requisitions from concerned departments.
• Obtain quotations, prepare comparative statements, and finalize vendors after approval.
• Prepare, issue, and follow up on purchase orders in accordance with company procedures.

Vendor Management

• Identify, evaluate, and maintain approved vendors for all general purchase categories.
• Negotiate prices, payment terms, and delivery schedules to ensure cost effectiveness.
• Maintain strong professional relationships with suppliers.

Cost Control & Monitoring

• Monitor prices, consumption, and recurring purchases to control costs and reduce wastage.
• Track daily and monthly consumption of kitchen and mess items.
• Highlight abnormal usage or cost variances to management.

Documentation & Records

• Maintain complete and accurate procurement records including quotations, POs, delivery challans, and invoices.
• Verify invoices before forwarding to the finance department.
• Provide procurement documents for audits when required.

Coordination & Follow-up

• Coordinate with Administration, Maintenance, Production, Finance, and Kitchen/Mess staff.
• Follow up with suppliers for timely deliveries and resolve quality or quantity issues.

Reporting

• Prepare periodic purchase and expense reports.
• Share procurement status and cost analysis with management.

Qualifications & SkillsEducation

• Bachelor’s degree in Business Administration, Commerce, or a related field.

Experience

• Minimum 2 years of experience in general purchase or procurement, preferably in a manufacturing or industrial setup.

Technical Skills

• Proficiency in MS Office, especially Excel.
• ERP or purchase system experience will be an advantage.

Professional Skills

• Strong negotiation and communication skills.
• Good organizational and record-keeping abilities.
• Ability to handle routine and urgent purchase requirements.
• High level of integrity and attention to detail.

Job Type: Full-time

Work Location: In person