Purchaser/accountant - Interior Fit Out (Civil, MEP & Joinery)

The Purchaser cum Accountant is responsible for overseeing the procurement of goods and services while simultaneously managing the financial transactions and records related to purchases. This role ensures that all procurement activities are cost-effective, timely, and compliant with company policies, while also maintaining accurate financial records, processing payments, and managing accounts. The ideal candidate is organized, detail-oriented, and capable of handling multiple responsibilities within a fast-paced environment.

Procurement Duties:

• Sourcing and Procurement:
• Identify and evaluate suppliers based on price, quality, and service.
• Negotiate contracts, terms, and pricing with vendors and suppliers.
• Prepare and process purchase orders, ensuring compliance with company policies and budgetary constraints.
• Monitor inventory levels to determine purchasing needs and ensure timely replenishment of stock.
• Develop and maintain good relationships with suppliers and vendors.
• Vendor Management:
• Coordinate with suppliers to ensure timely delivery of goods and services.
• Resolve any issues or discrepancies with suppliers, such as late deliveries, shortages, or quality problems.
• Maintain accurate records of purchases, pricing, and supplier performance.
• Cost Management:
• Conduct market research to stay informed about industry trends and pricing.
• Implement cost-saving strategies and identify opportunities for reducing procurement costs.

Accounting Duties:

• Financial Record Keeping:
• Maintain accurate and up-to-date financial records, including purchase orders, invoices, and payment receipts.
• Record and reconcile accounts payable transactions, ensuring all payments are processed in a timely manner.
• Monitor and manage cash flow related to procurement activities.
• Payment Processing:
• Prepare and process payments to suppliers, ensuring adherence to payment terms.
• Reconcile supplier statements with internal records to ensure accuracy.
• Budget Management:
• Assist in preparing budgets related to procurement and expenses.
• Monitor expenditures and ensure they are in line with approved budgets.
• Reporting and Compliance:
• Prepare financial reports related to procurement, including expense analysis and cost projections.
• Ensure compliance with company policies and accounting regulations.
• Assist in audits by providing necessary documentation and explanations related to procurement activities.

Qualifications:

• Education:
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience:
• Minimum of 2 years of experience in procurement, accounting, role in an interior Fitout company .
• Experience in vendor management, negotiation, and cost analysis is preferred.
• Skills:
• Strong understanding of procurement and accounting principles.
• Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Office Suite (Excel, Word).
• Excellent negotiation, communication, and interpersonal skills.
• Ability to multitask, prioritize, and manage time effectively.
• Detail-oriented with strong organizational skills.

Key Competencies:

• Analytical Thinking
• Financial Acumen
• Problem-Solving
• Negotiation Skills
• Time Management
• Attention to Detail
• Ethical Conduct

Working Conditions:

• Office-based role with occasional visits to suppliers or vendors as needed.
• May require working extended hours during peak procurement periods or month-end financial closures.

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month

Education:

• Diploma (Required)

Experience:

• Fit out: 2 years (Required)