Purchasing Administrator

Alta Gama Foods

Purchasing Administrator

Overview

We are seeking a detail-oriented and organized Purchasing Administrator to join our team. The Purchasing Administrator will play a critical role assisting in the procurement process, supporting the Procurement team. This position requires strong administrative skills, effective communication, and the ability to collaborate with vendors and internal departments to support organizational operations.

Key Responsibilities

• Purchase Order Management: Assist in creating Purchase Orders for approval. Accurately enter, track, and manage purchase orders in the company's procurement system, ensuring all details are correct and align with vendor agreements.
• Invoicing: Process invoices, verify accuracy against purchase orders and delivery receipts, and resolve discrepancies in collaboration with the finance team to ensure timely payments. Coordinate with the accounting department on maintaining proper costing in our financial system.
• Vendor Coordination: Maintain strong relationships with suppliers and address issues related to pricing, delivery schedules, or product quality.
• Inventory Monitoring: Support the procurement team to properly monitor inventory levels and coordinate with departments to forecast purchasing needs, ensuring adequate stock without over-ordering.
• Data Management: Maintain accurate records of purchases, contracts, and vendor information in the procurement database, ensuring data integrity and accessibility.
• Compliance and Documentation: Ensure all procurement activities adhere to company policies, industry regulations, and contractual obligations, maintaining proper documentation for audits.
• Cost Analysis: Analyze purchasing trends and vendor performance to identify cost-saving opportunities and improve procurement efficiency.
• Cross-Department Collaboration: Work closely with departments such as finance, operations, and logistics to align purchasing activities with organizational goals and project timelines.
• Process Improvement: Identify and recommend improvements to purchasing processes to enhance efficiency, accuracy, and cost-effectiveness.

Qualifications

• 2+ years of experience in food purchasing, procurement, or administrative roles.
• Proficiency in procurement software and Google Documents (Excel, Word, etc.).
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent communication and negotiation skills for interacting with vendors and internal teams.
• Ability to analyze data and make informed decisions to optimize purchasing processes.
• Knowledge of budgeting, cost analysis, and inventory management principles.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Skills

• Experience with Enterprise Resource Planning (ERP) systems
• Familiarity with contract management and supplier evaluation processes.
• Understanding of supply chain logistics and inventory control.
• Domestic and international logistics knowledge and understanding of how to manage documentation for FDA, USDA, Customs and Border Patrol, ocean and air freight

Work Environment

• Full-time position, typically Monday through Friday, with occasional flexibility required to meet deadlines or resolve urgent procurement issues.
• Collaborative team environment with opportunities for professional growth.

How to Apply

Interested candidates should submit their resume detailing their relevant experience. We are an equal opportunity employer and value diversity in our workplace.

Job Type: Full-time

Pay: $45,000.00 per year

Location: In-person

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person