Purchasing Agent

Description

Overview

The Purchasing Agent is engaged in the generation and processing of purchase orders, ensuring accuracy and timely delivery of goods and services. Analyzes and monitors purchasing data, tracks budgetary targets, and identifies cost-saving opportunities to optimize cost, quality, and delivery timelines.

Essential Functions

• Performs professional-level work in generation and processing of purchase orders, ensuring accuracy and timely delivery of goods and services.
• Builds and maintains relationships with suppliers, negotiate contracts, and manages vendor performance to ensure quality and service standards are met.
• Analyzes and monitors purchasing data, track budgetary targets, and identify cost-saving opportunities.
• Works with the inventory team to maintain appropriate stock levels, avoiding overstocking or stockouts.
• Ensures compliance with company policies, industry standards, and legal requirements.
• Identifies potential supply chain risks, such as price fluctuations or delivery delays, and implement strategies to mitigate them.
• Stays updated on industry trends, pricing changes, and new suppliers to make informed purchasing decisions.
• Prepares and presents purchasing reports to management, including analysis of spending, vendor performance, and procurement trends.
• Performs other duties as assigned.

Minimum Qualifications

• Bachelor's degree in Supply Chain Management, Business Administration, or a related field.
• Two (2) years of experience in purchasing or procurement.

Preferred Qualifications

• Master's degree in Business Administration, Accounting, or a related field.
• Experience using CRM and inventory management systems.
• Strong research, organizational, and documentation skills.

OR an equivalent combination of education, certification, and experience that results in the successful performance of the job. Additional education may substitute for required experience on one-for-one year basis or vice versa.

Knowledge, Skills, and Abilities

• Knowledge of procurement software and Microsoft Office Suite (Excel, Word, PowerPoint).
• Knowledge of industry trends and market conditions.
• Excellent negotiation, communication, and interpersonal skills.
• Analytical mindset with strong attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Work Environment

• Light work environment. General office settings with limited exposure to light physical and occasional uncomfortable environmental conditions. Work may require lifting up to 25 pounds; occasional exposure to light, noise, dust, time pressure, etc.