Purchasing Assistant

About Optima Medical

Optima Medical is an Arizona-based medical group consisting of 30+ locations and over 130 medical providers, proudly caring for more than 200,000 patients statewide. Our mission is to improve the quality of life throughout Arizona by helping communities "Live Better, Live Longer" through personalized healthcare, with a strong focus on preventing the nation's top leading causes of death.

We go beyond primary care by offering a comprehensive spectrum of services, including cardiovascular care, behavioral health, allergy testing and immunotherapy, in-house laboratory services, imaging, chronic disease management, and additional specialty services.

As we continue to grow, we are committed to welcoming talented, driven individuals who share our passion for patient-centered excellence.

We are currently seeking a Purchasing Assistant to support our procurement team with day-to-day administrative and purchasing functions. This role is ideal for someone detail-oriented, organized, and eager to grow within a fast-paced healthcare environment.

Responsibilities

• Assist the Purchasing Manager with daily procurement and administrative tasks

• Support scheduling of services and updating internal records

• Track material orders, delivery schedules, and backorders

• Assist with cost inquiries, price comparisons, and procurement-related disputes

• Support vendor contract tracking and renewal documentation

• Conduct invoice reviews and submit approvals for processing

• Communicate with vendors to verify pricing, availability, and lead times

• Maintain accurate records of purchasing activities, inventories, and vendor interactions

• Provide support through the internal ticketing system and assist with initial department inquiries

Skills & Qualifications

• 0–2 years of experience in purchasing, administrative support, or a related field (preferred but not required)

• Finance or business-related experience is a plus

• Proactive and resourceful problem solver

• Strong communication and organizational skills

• Proficient in Microsoft Office Suite

• Ability to manage multiple tasks and prioritize effectively

• Experience in healthcare or clinical settings is a plus

Why Join Our Team?

• Growth opportunities within a rapidly expanding organization

• Fun, team-oriented work environment (lunches, events, holiday celebrations)

• Comprehensive benefits package (medical, vision, dental, 401k, paid holidays)

• Supportive and positive workplace culture