Purchasing Assistant

Job Summary:

The Purchasing Assistant supports the procurement function by assisting with the sourcing, ordering, and tracking of materials, supplies, and services required for production and operations. This role ensures timely and accurate processing of purchase orders, maintains vendor communication, and supports inventory and supply chain efficiency.

The Purchasing Assistant works closely with production, logistics, and vendors to ensure materials are available to meet operational demands.

Responsibilities:

• Assist in the creation and processing of purchase orders for materials, supplies, and services

• Track and follow up on orders to ensure on-time delivery

• Communicate with vendors regarding pricing, availability, lead times, and order status

• Maintain accurate purchasing records, including order confirmations, invoices, and receipts

• Support inventory management by monitoring stock levels and notifying appropriate personnel of shortages

• Coordinate with production and logistics teams to align purchasing activities with operational needs

• Assist in resolving discrepancies related to orders, including pricing, quantities, or damaged materials

• Maintain and update vendor information and pricing in ERP systems

• Support cost control efforts by identifying pricing discrepancies or opportunities for savings

• Prepare reports related to purchasing activity, order status, and vendor performance

• Ensure compliance with company purchasing policies and procedures

Qualifications:

• Experience: 3 years of experience in purchasing or procurement administrative support

• Education: High school diploma or equivalent required; Associate’s degree in Business, Supply Chain, or related field preferred

• Experience in a manufacturing or industrial environment preferred

• Experience with ERP systems and purchasing software preferred

• Proficiency in Microsoft Office (especially Excel and Outlook)

Knowledge, Skills, & Abilities

• Strong organizational and time management skills

• Attention to detail and accuracy in data entry and documentation

• Basic understanding of purchasing and inventory processes

• Effective communication skills with vendors and internal teams

• Ability to manage multiple priorities in a fast-paced environment

• Problem-solving skills with the ability to resolve issues efficiently

Physical Requirements:

• Ability to sit, stand, and move throughout the workday

• Occasional lifting of office materials or small packages (up to 25 lbs.)

• Ability to work in various environmental conditions common to a manufacturing facility (e.g., varying temperatures, noise levels, potential for dust/debris, and wet floors).

Work Schedule:

• Monday-Friday, 8:00am to 4:0pm

• Depending on production needs, some weekend work may be required.

Benefits:

• Allied employees will be eligible for the Allied benefit package on the 1st day of the month following 60 days.

• [Staffing Agency employees will be eligible for the Allied benefit package at the time of conversion. Benefit waiting period will be waived.]

Who We Are:

Allied Steel Buildings is a global manufacturer of steel buildings and structural steel solutions, offering best-in-class design, engineering and project management seamlessly integrated into our clients’ processes. Since 2003, we have successfully delivered over 5,500 metal building projects across 72 countries, delivering building solutions for diverse industries, from data centers, sports & recreational facilities, aviation, manufacturing, equestrian & agricultural to commercial buildings and warehousing worldwide. We have 5 locations including our two manufacturing facilities, located in Texas and Spain, utilize cutting-edge technology, including robotics and automation, to ensure our manufactured materials set a new standard for quality in the industry.

Allied Culture:

At Allied, we believe great service matters from the start and finish of everything we do. Going the distance for our clients begins with taking care of our team members. They are our most important asset. We invest in their continuous development and recognize their contribution to our success.

Great work starts with creating great work environments, promoting collaboration for a team dedicated to creating value worldwide. The Allied Team is highly resourceful, innovative, and competent with extensive experience. Our culture is open, accessible, adaptive and flexible, offering work-life balance, and empowering our people, because everyone’s voice matters. We promote “we” over “me” and solutions oriented creative thinking. It’s the Allied way.

Allied Steel Buildings and Allied Fabricators L.L.C. is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal or state law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.