Purchasing Support Analyst

Description:

POSITION SUMMARY:

Analyze purchasing data to optimize the purchasing processes, reduce costs, and improve supplier relationships by evaluating vendors, negotiating contracts, and tracking purchasing metrics. This position is primarily responsible for reporting and analytics in Purchasing, as well as system administrative responsibilities, and daily interacting with the sales team on product inquiries and product updates. Assisting buyers with GPO and manufacture purchasing opportunities, creation and maintenance of tools and reporting to support forecasting, portfolio assortment, and management of inventory levels with a focus on improving margins and service levels.

Requirements:

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Assist buyers with purchasing tasks and supporting department needs.
• Coordinate all product availability requests and leads back to the sales team on the status of request.
• Manage purchasing analytics and reporting need.
• Oversee the review and execution of Buying Group contract price and award changes.
• Responsible for facilitating all system and data updates, i.e. Open PO’s-ASNs/VAN, nightly inventory files.
• Review industry data, tracks items with active or potential issues based on Vendor feedback.
• Collaborate cross-functionally with various Sales support departments, such as the pricing team, warehouse receiving (DC), Finance, Vendor partners, and the sales team itself.
• Weekly communication with sales about market situations, new generic drug launch, general status, for awareness by sales team.
• Evaluate product position with primary, secondary and tertiary options for discussion when necessary
• Maintain catalog-update active/inactive numbers and descriptions.
• Other duties as assigned.

POSITION QUALIFICATIONS

Competency Statement(s)

• Accountability - Ability to accept responsibility and account for his/her actions.
• Business Acumen - Ability to grasp and understand business concepts and issues.
• Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
• Relationship Building - Ability to effectively build relationships with vendors and co-workers.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Analytical Skills – An intermediate level of Excel proficiency with skills in PivotTables, VLOOKUP, complex formulas, and data organization. Capable of deductive reasoning to solve a problem.
• Communication - Ability to communicate effectively through both written and verbal communication.
• Negotiation Skills - Ability to reach outcomes that gain the support and acceptance of all parties.
• Problem Solving - Ability to root cause problem solve or to deal proactively with work-related problems.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.

SKILLS & ABILITIES

Education: High School education or GED equivalent: Preferred or a combination of education and experience.

Experience: Prior pharmacy or pharmaceutical analytics experience preferred. A minimum of three years’ experience in an analytical role working with data reporting tools to measure purchasing sales and inventory results.

Computer Skills: Microsoft Office Suite of products including Excel, Word and Power Point