Real Estate Admin & Bitrix CRM Specialist ( Female Philippians )

We are a boutique real estate agency based in Dubai Media City, part of a development group with over 40 years of successful projects in Iraq, the UK, USA, Turkey, and Egypt. As a sister company of the development group, we are expanding with new offices in other countries. We specialize in exclusive direct sales for Off-Plan and Resale properties and have been operating as a boutique agency in Dubai for one year. With our ongoing international expansion, this is an exciting opportunity to join a growing team and be part of our global journey.

Note: Real Estate Admin experience is must in Dubai

Responsibilities:

Administrative Support:

• Provide comprehensive administrative support to real estate agents and management.
• Draft, review, and prepare contracts, leases, agreements, NOCs, and other essential documents.
• Coordinate and schedule property viewings, inspections, appraisals, and closings.
• Manage incoming and outgoing correspondence, including emails, calls, and courier services.
• Maintain and organize both physical and digital filing systems, ensuring accuracy, confidentiality, and easy retrieval of information.
• Register agents for RERA licenses and ensure compliance with Dubai real estate regulations.
• Assist in the preparation and submission of documents for obtaining developer registration for the company.
• Handle the registration of agents and projects with developers.
• Generate property listings and upload them on CRM systems and online portals (Property Finder, Bayut, Dubizzle, etc.) with accuracy and timely updates.
• Prepare weekly and monthly reports on property listings, sales activities, and performance metrics.
• Liaise with clients, developers, and third-party vendors to obtain necessary documents and approvals.

Service Management:

• Act as the primary point of contact for administrative queries from agents and clients.
• Manage agents' RERA license renewals, health insurance, and visa applications.
• Assist in onboarding new agents by providing administrative induction and training on systems and processes.
• Follow up on pending tasks with developers and clients to ensure timely execution of transactions.

Bitrix CRM and Database Management:

• Enter, update, and maintain accurate data in the company's CRM system.
• Generate reports and track sales pipeline performance.
• Manage leads and inquiries through the CRM system, ensuring timely follow-ups.
• Perform regular data audits to ensure accuracy and completeness.

Compliance and Documentation:

• Ensure all documents and property listings comply with company policies and Dubai real estate regulations.
• Maintain records of agents' documentation, including visas, RERA certificates, and employment contracts.
• Prepare and submit compliance reports to management.

Requirements:

• Minimum of 3 years of experience in real estate administration in Dubai.
• In-depth knowledge of Dubai real estate laws and regulations, including RERA requirements.
• Proven experience in property listing management and transaction coordination.
• Proficiency in CRM systems (Birtix , Salesforce) and real estate portals (Property Finder, Bayut, Dubizzle).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to work under pressure and meet tight deadlines.
• High level of discretion and attention to detail.
• Knowledge of document legalization and Ejari registration is a plus.
• Advanced skills in MS Office Suite (Word, Excel, Outlook, PowerPoint).

What We Offer:

• Competitive salary based on experience.
• Professional growth opportunities.
• Supportive and collaborative work environment.
• Opportunity to work in a fast-growing and dynamic company.

Job Type: Full-time

Pay: AED6,500.00 per month