Real Estate Office Manager

Real Estate Office Manager for a stable and growing commercial real estate company in the Brickell area. The Real Estate Office Manager will be responsible for the day-to-day office operations including light bookkeeping, process payroll, prepare commissions, inventory control, streamline administrative procedures, manage inter-office communications, etc.

This is an ON-SITE DIRECT HIRE position.

The hours are Monday-Friday 8:30am-5:30pm with the flexibility to work overtime.

Company offers great benefits including paid parking.

RESPONSIBILITIES:

• Provide administrative support to the Owners and other departments
• Manage and oversee the office maintenance, cleanliness, appearance, etc.
• Order and maintain office supplies and marketing collateral
• Maintain busy appointment calendars
• Work with Brokers/Agents on all contracts such as leases and renewals
• Assist tenants with any inquiries
• Assist with weekly & monthly meetings
• Input, code and process all invoices for payment
• Prepare commissions and process payroll through Paychex
• Other duties as assigned

QUALIFICATIONS:

• Proven office management or executive assistant experience within the real estate industry
• Experience as a Real Estate Paralegal is a strong plus
• Outstanding organizational and communication skills a top priority
• Very strong technical skills (MS Office, Adobe, etc.)
• Ability to effectively interact with others in a positive and professional environment
• Ability to manage multiple projects simultaneously with attention to detail
• Team player who is positive, energetic, and not afraid to roll up your sleeves
• Requires a high level of independence, accountability, good judgment and attention to detail in a fast-paced environment.