Real Estate Sales Personal Assistant

Real Estate Sales Administrator & Personal Assistant

Dubai | Full-Time | Immediate Hire

Company Overview

Aston Gate Real Estate is an international real estate brokerage based in Dubai, specializing in off-plan and secondary market transactions. We work directly with leading developers, investors, and end-users, delivering structured, performance-driven real estate solutions.

We are hiring an experienced Real Estate Sales Administrator who will also act as a Personal Assistant, supporting sales operations and senior leadership in a fast-paced brokerage environment.

Job Summary

The Real Estate Sales Administrator & Personal Assistant supports daily sales operations, transaction coordination, client communication, and executive-level organization. This role requires prior Dubai real estate experience, strong organizational skills, and the ability to manage multiple transactions simultaneously.

This is not a junior administrative role.

Key Responsibilities

Sales Administration and Transaction Support

• Support real estate agents with off-plan and secondary market transactions
• Prepare and manage MOUs, reservation forms, SPAs, listings, and sales documentation
• Coordinate with developers, brokers, conveyancers, and internal teams
• Track transactions from lead stage through closing and handover
• Maintain accurate CRM records and internal deal trackers
• Follow up on documentation, payments, and transaction milestones

Client Communication and Coordination

• Manage professional communication with clients via WhatsApp, email, and phone
• Schedule viewings, meetings, and site visits
• Prepare client proposals, listings, and investment summaries
• Ensure timely follow-ups and a high-quality client experience

Personal Assistant and Executive Support

• Manage calendars, meetings, and daily priorities for senior leadership
• Organize documents, files, and sensitive information with discretion
• Assist with follow-ups, reminders, and task execution
• Provide ad-hoc administrative and sales support as required

Required Qualifications

• Minimum 1–3 years of experience in Dubai real estate administration or sales coordination
• Strong understanding of off-plan and secondary sales processes in the UAE
• Previous experience as a real estate administrator, sales coordinator, or personal assistant
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to handle multiple transactions in a fast-paced environment
• Professional, reliable, and discreet
• CRM experience is an advantage

Compensation

• Base salary: AED 4,000 – AED 6,000 per month
• Commission structure based on performance
• Total monthly earnings potential up to AED 12,000

Job Type

Full-time
On-site role in Dubai

Why Join Aston Gate Real Estate

• Direct exposure to live transactions and developer relationships
• Close collaboration with sales leadership and agents
• Performance-driven environment with growth potential
• Stable base salary combined with commission upside

Job Type: Full-time

Pay: AED4,000.00 - AED12,000.00 per month