Receptionist

Receptionist will be responsible for serving as the first point of contact for visitors, ensuring a warm and professional welcome. This includes greeting guests, managing inbound and outbound mail, handling phone calls and inquiries, providing general administrative and clerical support, and assisting with scheduling and other office tasks as needed.

Responsibilities

• Coordinate and oversee the day-to-day management of the office, ensuring smooth operations, maintenance, and cleanliness.
• Monitor office supplies and provisions, prepare and process Purchase Orders (POs) and Local Purchase Orders (LPOs), and manage inventory efficiently.
• Receive, verify, and process invoices, bills, and other office documents.
• Arrange couriers and manage timely dispatch of documents as needed.
• Handle incoming calls from customers, suppliers, and internal staff professionally and promptly.
• Manage office space arrangements, including seating, facilities, and equipment.
• Perform general administrative tasks including filing, data entry, record-keeping, document management, and report preparation.
• Maintain office calendars, schedule meetings, and coordinate appointments for management.
• Support Engagement Committee activities and contribute to employee engagement initiatives.
• Perform miscellaneous job-related duties as assigned to ensure seamless office operations.

Qualifications

• Bachelor’s degree or equivalent with 1 year of experience in similar role is preferred
• Must be familiar with current software packages such as Microsoft Office
• Ability to maintain a positive attitude
• Excellent communication skills