Receptionist

Role Purpose

The Receptionist is responsible for managing front desk operations and acting as the first point of contact for clients, visitors, vendors, and internal teams.
The role ensures smooth communication flow, professional office coordination, and disciplined handling of calls, emails, stationery, and administrative tasks.

This role focuses on professional communication, organization, and consistency, ensuring the office functions efficiently on a day-to-day basis.

Works closely with: Management, Project Teams, HR, Vendors, and Clients

Should be proficient in Hindi

Oversees and Manages:

• Front desk operations
• Incoming and outgoing communication
• Office stationery and basic administration

Key Role Identity

• First point of contact, not gatekeeper
• Communicator, not message dropper
• Coordinator, not task avoider
• Professional representative of the company

Key Responsibilities

1. Front Desk & Client Handling

• Greet and welcome clients, consultants, and visitors professionally
• Manage visitor entries, appointments, and meeting coordination
• Maintain a presentable and disciplined reception area

2. Communication Management (Mandatory)

• Answer, screen, and direct incoming phone calls efficiently
• Handle official emails, inquiries, and correspondence
• Ensure accurate communication between:
• Management
• Project and site teams
• Vendors and clients
• Follow up on messages to ensure closure

3. Office & Stationery Management

• Monitor and manage office and site stationery requirements
• Maintain stock levels and raise purchase requests on time
• Coordinate pantry and basic office supplies

4. Mail & Courier Coordination

• Receive, record, and distribute incoming mails and couriers
• Arrange outgoing couriers and maintain dispatch records
• Coordinate document movement between office and sites

5. Administrative Support

• Support Admin and HR teams with daily office coordination
• Assist in filing, scanning, record keeping, and documentation
• Maintain registers and basic office records

Key Competencies & Experience

• 2–5 years’ experience as a Receptionist or Front Office Executive

(construction or contracting industry preferred)

• Strong verbal and written communication skills (mandatory)
• Proficiency in MS Office (Word, Excel, Outlook)
• Professional appearance and client-handling skills
• Strong organizational and multitasking ability
• Ability to work in a fast-paced construction office environment

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month

Application Question(s):

• Please share your current Salary
• Please share your expected Salary
• Please share your notice period
• Please share your total experience
• Please rate your Hindi in language skill out of 10

Work Location: In person