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Receptionist
Overview:
McGuireWoods is seeking a professional, personable, and proactive Receptionist to serve as the first point of contact for clients and visitors at our Jacksonville office. This role requires strong administrative skills, excellent communication, and a commitment to delivering exceptional client service in a fast-paced, professional environment.
McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.
Responsibilities:
General
- Participates as part of a full team of conference services personnel for the firm. This includes attending meetings, training activities, and potentially, as a provider of content and/or updates to content to the department Portal page.
- Exhibits the firm’s core values of Excellence, Client Service, Integrity, Collegiality, Diversity and Inclusion, and Community.
Reception Duties
- Serve as the first point of contact by welcoming and announcing all clients and visitors, ensuring adherence to security protocols, including managing visitor access lists.
- Support the Office Administrator with office initiatives and collaborate as needed to foster a positive office environment.
- Works as part of a collaborative receptionist team to manage and direct incoming calls for local and other firm offices.
- Manage conference room and visiting office reservations, including booking, confirming, adjusting, and maintaining the electronic reservation system; communicate updates and changes promptly.
- Provide hospitality services to visitors, including assisting with belongings, offering beverages, basic printing/copying support, and parking validation.
- Ensure all reception, conference room, and visiting attorney areas are maintained to firm standards and perform regular conference room refreshes throughout the day.
- Accurately process office expense reports using Chrome River.
- Maintains knowledge of emergency procedures and participates as part of the Building Evacuation Team.
- Assist with catering needs.
- Assists with special assignments as necessary including birthday/anniversary announcements, snack program upkeep, and maintenance, internal office events and celebrations (examples: pot luck, internal happy hours, summer associate events etc..)
- Performs additional duties as directed.
- High school diploma or GED required
- Administrative experience in the legal, financial, or hospitality industries with event planning exposure.
- Familiarity with the Jacksonville business landscape and the unique administrative needs of Florida-based legal service practices.
- Collaborative team player who is proactive, self-motivated, and eager to take on additional responsibilities.
- Friendly, approachable, and adaptable with a positive attitude and willingness to learn.
- Ability to manage multiple priorities in a professional office setting.
- Excellent verbal and written communication skills.
- Flexibility to work overtime as needed.
- Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.
Have more questions? Connect with a recruiter directly. #LI-KB1
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