Receptionist cum Secretary

• Possess bachelor's degree in business administration, relevant certifications such as Secretarial or Office Management certifications are highly desirable, demonstrating a commitment to professional development.
• Minimum of 2-5 years of experience in a similar role, showcasing proven ability to handle administrative and tendering tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory, with knowledge of project management software being a plus.
• Fluency in English (written and spoken) is essential, with proficiency in additional language (Arabic, Hindi) being advantageous.
• Excellent communication, interpersonal, and organizational skills are crucial, enabling effective interaction with colleagues, clients, and vendors.
• Manage and screen all incoming calls, directing them to the appropriate personnel and taking detailed messages when necessary, ensuring prompt and professional communication.
• Greet and assist visitors, providing a welcoming atmosphere and efficiently managing visitor access.
• Handle incoming and outgoing mail, packages, and deliveries.
• Provide administrative support to various departments, including typing, filing, photocopying, and managing office supplies, maintaining an organized and efficient office environment.
• Prepare and manage tender documents, including reviewing, formatting, and submitting bids, ensuring compliance with all requirements and deadlines.
• Maintain and update tender databases, tracking tender opportunities, and ensuring all relevant information is readily available for the team.
• Maintain confidentiality of sensitive information and adhere to company policies and procedures, ensuring ethical conduct and data protection.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff, managing calendars and ensuring smooth logistical operations.
• Industry experience in extra low voltage system (ELV), ICT, or a related field is preferred, with a good understanding of tendering processes and terminology.
• Strong attention to detail, accuracy, and the ability to work independently and as part of a team are essential for success in this role.

Job Type: Full-time

Pay: AED2,500.00 - AED4,000.00 per month