Receptionist/Administrative Assistant

Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and excellent customer service. The ideal candidate will be energetic, detail-oriented, and possess strong organizational skills to manage multiple tasks efficiently. Bilingual abilities and experience with office management tools are highly valued to enhance communication and workflow within our busy office environment. This paid position offers a fantastic opportunity to develop your administrative expertise while contributing to a positive and productive workplace.

Duties

• Greet visitors, clients, and staff warmly, providing exceptional customer service at the front desk
• Manage multi-line phone systems, screen calls, and direct inquiries appropriately with professional phone etiquette
• Handle data entry, filing, and document proofreading to maintain accurate records and ensure clarity in all communications
• Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for scheduling, correspondence, and document management
• Support office management tasks such as calendar management, appointment scheduling, and organizing meetings
• Assist with bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices
• Perform clerical duties including photocopying, faxing, mail distribution, and maintaining organized filing systems

Qualifications

• Proven office experience with strong computer literacy and familiarity with office management software such as Microsoft Office and Google Workspace
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Demonstrated customer service skills with professional phone etiquette and clear communication abilities
• Bilingual proficiency is preferred to serve diverse clients and team members effectively
• Experience with data entry, proofreading, filing systems, and basic bookkeeping (QuickBooks knowledge is a plus)
• Strong typing skills along with time management capabilities to handle multiple responsibilities efficiently
• Previous experience as a receptionist or administrative assistant in healthcare or dental settings is advantageous but not required; relevant personal assistant experience is also valued

Join us in creating a welcoming environment where professionalism meets efficiency! This role offers the chance to sharpen your administrative skills while supporting our team’s success. We are committed to fostering a positive workplace where every team member’s contribution makes a difference.

Job Type: Part-time

Pay: $17.00 - $27.13 per hour

Work Location: In person