Receptionist/Administrative Assistant

Job Summary
We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be a proactive communicator with strong organizational skills, capable of managing multiple tasks efficiently in a fast-paced environment. If you thrive on helping others, possess excellent computer literacy, and enjoy creating a welcoming atmosphere, this opportunity is perfect for you!

Duties

• Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression
• Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
• Handle front desk operations including scheduling appointments, maintaining calendars, and managing visitor sign-in procedures
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of records
• Utilize office management software such as Microsoft Office, Google Workspace, and QuickBooks for daily administrative tasks
• Support bookkeeping activities, including invoicing and expense tracking, to assist with financial record keeping
• Coordinate office supplies inventory and assist with general office management duties to maintain an efficient workspace

Requirements

• Proven office experience with strong clerical skills and familiarity with administrative procedures
• Proficiency in computer skills including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry systems
• Experience with multi-line phone systems and excellent phone etiquette skills
• Bilingual abilities are highly preferred to serve diverse client needs effectively
• Strong organizational skills with the ability to prioritize tasks and manage time efficiently
• Knowledge of bookkeeping software like QuickBooks or similar tools is a plus
• Personal assistant or calendar management experience will be considered an asset
• Demonstrated customer service skills with a professional demeanor and positive attitude

Join us in creating a welcoming environment while supporting our team’s operational excellence! This paid position offers an engaging work atmosphere where your organizational talents and passion for helping others will shine. Everything is negotiable everything varies on your experience.

Pay: From $16.00 per hour

Work Location: In person