Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to handle multiple tasks with enthusiasm. Your positive attitude and proactive approach will help create a welcoming environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while supporting a professional and friendly workplace.

Responsibilities

• Greet visitors and clients warmly, providing outstanding customer service at the front desk
• Manage multi-line phone systems efficiently, directing calls and taking messages accurately
• Handle scheduling tasks such as calendar management and appointment setting using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and document proofreading to maintain organized records
• Assist with office management duties including supply inventory, mail distribution, and maintaining cleanliness of common areas
• Support bookkeeping activities using QuickBooks or similar software for basic financial recordkeeping
• Provide administrative support such as typing correspondence, managing emails, and supporting personal assistant tasks as needed

Requirements

• Proven office experience or clerical background with strong organizational skills
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel), Google Workspace, and data entry skills
• Experience with multi-line phone systems and phone etiquette to handle high call volumes professionally
• Bilingual abilities are a plus to serve diverse clients effectively
• Strong organizational skills with attention to detail; ability to multitask efficiently in a fast-paced environment
• Knowledge of office management procedures, filing systems, and proofreading techniques
• Customer service experience with a friendly demeanor and excellent communication skills
• Familiarity with medical or dental receptionist duties is advantageous but not required; willingness to learn is essential

Join us in creating a vibrant workplace where your organizational talents shine! This role offers the chance to grow your administrative expertise while making a positive impact every day. We value proactive individuals who thrive on delivering exceptional support in a professional setting.

Pay: $400.00 per week

Work Location: In person