Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the welcoming face of our organization, managing front desk operations and providing essential administrative support. Your enthusiasm, professionalism, and multitasking skills will ensure smooth daily operations, exceptional customer service, and a positive experience for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills in a fast-paced environment where every day brings new challenges and rewards.

Responsibilities

• Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly.
• Manage multi-line phone systems with excellent phone etiquette, directing calls efficiently and taking detailed messages when necessary.
• Handle front desk duties such as checking in guests, scheduling appointments, and maintaining visitor logs.
• Perform data entry and maintain accurate filing systems both physically and electronically using Google Workspace and Microsoft Office tools.
• Assist with calendar management, scheduling meetings, and coordinating appointments for staff or executives.
• Support office management tasks including supply inventory, basic bookkeeping with QuickBooks, and organizing office supplies.
• Provide exceptional customer service by responding to inquiries via phone or email, supporting clients or patients as needed.
• Conduct proofreading of documents, prepare correspondence, and ensure all communication is clear and professional.
• Support clerical tasks such as photocopying, scanning, faxing, and maintaining organized files.
• Assist with special projects or personal assistant duties to help team members stay organized and efficient.

Skills

• Proven experience in office management or administrative support roles with strong organizational skills.
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry software.
• Strong knowledge of multi-line phone systems and phone etiquette to handle high call volumes professionally.
• Bilingual abilities are highly preferred to serve diverse client needs effectively.
• Experience with QuickBooks or bookkeeping is a plus for supporting financial tasks.
• Exceptional organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Attention to detail for proofreading documents and maintaining accurate records.
• Effective time management skills to handle multiple responsibilities simultaneously without compromising quality.
• Previous experience in reception roles such as dental or medical receptionist is advantageous but not required.
• Personal assistant experience or familiarity with calendar management enhances your ability to support team members effectively. Join us in creating a welcoming environment where professionalism meets energetic service! This role offers the chance to grow your administrative expertise while making a meaningful impact every day through excellent customer support and office coordination.

Pay: From $28.00 per hour

Benefits:

• Health insurance
• Paid time off

Application Question(s):

• Are you familiar with basic AutoCAD?

Education:

• Associate (Required)

Experience:

• Office management: 3 years (Required)
• AutoCAD: 1 year (Preferred)
• QuickBooks: 3 years (Required)

Language:

• English (Required)

Ability to Commute:

• Jamaica, NY 11432 (Required)

Work Location: In person