Receptionist/Administrative Assistant

Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role is the first point of contact for visitors and callers, ensuring a welcoming environment while efficiently managing administrative tasks. If you thrive in a fast-paced setting, possess excellent communication skills, and have a passion for providing exceptional customer service, this opportunity is perfect for you. Join us and contribute to a professional, friendly atmosphere where your organizational talents can shine!

Responsibilities

• Greet visitors warmly and direct them appropriately, maintaining a professional front desk presence
• Manage multi-line phone systems, screen calls, and relay messages promptly and accurately
• Handle incoming correspondence, including emails, mail, and packages with attention to detail
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Support office management tasks such as scheduling appointments, calendar management, and data entry
• Assist with bookkeeping duties using QuickBooks or similar accounting software when necessary
• Provide administrative support including proofreading documents, managing office supplies, and supporting team members with personal assistant tasks

Requirements

• Durable Medical Equipment experience preferred but not required
• Medicare/Medi-Cal insurance knowledge preferred but not required
• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Excellent computer literacy and familiarity with data entry and filing systems
• Strong phone etiquette skills with experience managing multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Previous experience as a receptionist, medical receptionist, dental receptionist or in customer support preferred
• Demonstrated ability to multitask efficiently while maintaining attention to detail and accuracy
• Exceptional time management skills to prioritize tasks effectively and meet deadlines

Join us in creating a welcoming environment where professionalism meets efficiency! Your enthusiasm and organizational expertise will help us deliver outstanding service every day. We are committed to fostering an inclusive workplace that values your contributions—apply now to become an essential part of our team!

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule

Work Location: In person