Receptionist/Administrative Assistant

Overview
We are seeking a good and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess a passion for creating a welcoming environment. You will handle a variety of clerical tasks, manage communication channels, and support office management functions to keep our workplace efficient and professional.

Duties

• Greet visitors, clients, and vendors with a friendly and professional demeanor, ensuring they feel welcomed and attended to promptly.
• Manage multi-line phone systems, screen calls, take messages, and direct inquiries efficiently.
• Maintain organized filing systems, both physical and digital, including data entry, document proofreading, and record keeping.
• Use Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation, scheduling, and correspondence.
• Support calendar management by scheduling appointments, meetings, and reminders for staff or executives.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to process invoices, expenses, and financial records.
• Provide exceptional customer support by responding to inquiries via phone or email with professionalism and clarity.
• Perform general office management duties such as ordering supplies, maintaining office equipment, and ensuring the workspace remains tidy.
• Support special projects or personal assistant tasks as needed to help team members stay organized and on track.

Requirements

• Proven office experience with strong clerical skills in a fast-paced environment.
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel), Google Workspace, data entry, and basic bookkeeping.
• Experience managing multi-line phone systems with professional phone etiquette.
• Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Bilingual abilities are highly desirable to assist diverse clients and team members.
• Previous experience as a receptionist, medical or dental receptionist preferred; familiarity with front desk operations is a plus.
• Knowledge of QuickBooks or similar accounting software is advantageous for handling bookkeeping responsibilities.
• Exceptional attention to detail for proofreading documents and maintaining accurate records.
• Ability to handle confidential information discreetly while providing excellent customer service.
• Personal assistant experience or calendar management skills are beneficial for supporting team members’ schedules. Join us in creating a positive environment where organization meets outstanding service! This paid position offers an opportunity to develop your administrative expertise while contributing to a vibrant team dedicated to excellence in every interaction.

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Employee discount
• Flexible schedule
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person