Receptionist/Administrative Assistant - Wadena Office

Receptionist/Administrative Assistant – Wadena Office

Position Overview
The Receptionist/Administrative Assistant serves as the first point of contact for current and prospective clients, both on the phone and in person. This individual plays a vital role in creating a positive first impression of the firm by ensuring calls and visitors are directed appropriately, and conference rooms are prepared for meetings. The Receptionist/Administrative Assistant should be friendly, punctual, trainable, and self-motivated.

Position Information
Work Arrangement: In-office.
Hours: Monday–Friday, 8:00 a.m.–4:30 p.m. (37.5 hours per week).
Hourly Wage: $19–$21 per hour.
Position Status: Permanent, full-time, non-supervisory.
Physical Requirements: Ability to sit for extended periods and lift or move file boxes as needed
Benefits: 401(k); employee assistance program; health insurance allowance and HSA options; holiday pay; long-term disability; paid time off; and supplemental Aflac insurance.

Essential Responsibilities

• Answer and transfer calls, document new client information, and complete conflict checks.
• Set up new client files, collect and prepare files for meetings, and transfer physical files when appropriate.
• Complete daily errands, process mail, and perform assignments provided by staff and attorneys.
• Process deliveries, receipts, deposits, and client payments.
• Greet and seat guests, prepare the office at the beginning of each day, and order supplies as needed.
• Complete additional assignments as required/assigned.

Qualifications

• Pemberton Law Firm is willing to train candidates who demonstrate a strong work ethic, problem-solving skills, and a desire to contribute to the team.
• Minimum two years of general office experience.
• High school diploma or GED required.
• Strong organization and communication skills.
• Demonstrated ability to take initiative and solve problems independently.
• Flexible, adaptable, and able to adjust to changing needs.

Pay: $19.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off

Application Question(s):

• Please describe how your past experience and education relate to this position and explain why you are the ideal candidate.
• Please indicate your desired hourly wage.
• Please provide the names and contact information of three professional references who may be contacted if you are selected for an interview.
• This is an in-office position located in Wadena, Minnesota. Are you seeking an in-office position?

Work Location: In person