Receptionist/Administrative Assistant - Front desk experience preferred

Overview
Join our dynamic team as a Receptionist/Administrative Assistant with CNA (Certified Nursing Assistant) preferred credentials! or front desk administrative task, billing and coding experiences mostly preferred. This vibrant role is the heartbeat of our organization, combining front desk duties with essential administrative functions. You'll be the first point of contact for visitors, clients, and staff, ensuring smooth operations and a welcoming environment. Your organizational skills and positive attitude will help keep our office running efficiently while providing exceptional customer service. If you thrive in a fast-paced setting and possess excellent communication skills, this is the perfect opportunity to make a meaningful impact every day!

Duties

• Greet visitors and clients warmly, providing outstanding customer support and assistance
• Manage multi-line phone systems with professionalism, answering inquiries and directing calls accurately
• Maintain organized filing systems, data entry, and document proofreading to ensure accuracy and accessibility
• Handle calendar management, scheduling appointments, and coordinating meetings for staff and management
• Perform office management tasks such as supply inventory, mail distribution, and general clerical support
• Utilize computer skills including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks for various administrative functions
• Support bookkeeping activities by assisting with basic bookkeeping tasks and record keeping

Experience

• Prior office or clerical experience in a professional environment is highly preferred
• Proven customer service skills with a focus on phone etiquette and personal interaction
• Familiarity with office management software and computer literacy essential for daily operations
• Bilingual abilities are a plus to effectively communicate with diverse populations
• Experience with data entry, filing, proofreading, and organizational tasks to ensure operational efficiency
• Knowledge of QuickBooks or similar bookkeeping software is advantageous
• Personal assistant or administrative support experience that demonstrates strong time management and multitasking capabilities

This role offers an energetic environment where your skills will directly contribute to the smooth functioning of our organization. We value proactive individuals who are eager to support our team while delivering exceptional service to everyone we serve!

Pay: $16.50 - $19.50 per hour

Work Location: In person