Receptionist/Office Administrative Coordinator

Description

Your role at GEI.

GEI Consultants, Inc. is seeking a Receptionist/Office Administrative Coordinator for our Wakefield, Massachusetts office. The person will manage the reception desk and perform office administrative tasks, including supporting our project teams in delivering high-quality work products to our clients. The Receptionist/Office Administrative Coordinator will work closely with the Regional Office Manager and with administrative, technical, and corporate staff.

Essential Responsibilities & Duties

• Perform administrative tasks such as managing reception, scheduling conference room meetings including setting up and breaking down the rooms, coordinating catering orders, managing office supplies and equipment, assisting with staff event registrations, and conducting staff onboarding and offboarding.
• Sort and distribute incoming mail and packages and make shipping arrangements.
• Format and edit memorandum, reports, technical documents, invoices, and correspondence. Assist technical and administrative staff in meeting GEI Quality Objectives by proof reading, formatting, editing, distributing, and filing documents.
• Process and maintain certificates of insurance.
• Assist staff in preparing project information and announcements in PowerPoint and upload them to internal display kiosk.

Minimum Qualifications

• Outstanding interpersonal and communication skills.
• Organized with a high level of attention to detail and schedule.
• Advanced application of Microsoft Word, Excel, PowerPoint, and Adobe/Bluebeam Revu skills, including automating documents, formatting, and proofreading.
• Associate or bachelor’s degree (accounting, business administration, sciences, or similar preferred) with 2 or more years of administrative experience.
• Valid driver’s license.
• Notary license or ability to obtain is preferred.

We are GEI.

Some of the world’s most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.

We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients’ most complex challenges.

With several offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry. See all our office locations here.

Employee-owned. Employee-focused.

As an employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more. Our company culture is driven by our 4 Cs – we are Client-Centered, Curious, Collaborative, and Community Minded – which support our focus on sustainability, safety, diversity, equity and inclusion. Get to know us better by visiting GEI’s career site here.

GEI’s Total Rewards Package Includes

• Market-Competitive Compensation, including Eligibility for an Annual Performance Bonus
• Pay Range For This Position: $26.00-$32.00/hour
• Comprehensive Benefits Program, including Medical, Dental, Vision, Life, Disability and More
• Well-Being Program and Paid Parental Leave
• Commuter Benefits
• Hybrid Work Schedules and Cell Phone Stipends
• GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement
• Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement
• Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licenses
• Paid Holidays and Generous Paid Time Off Program
• Rewards and Recognition
• GEI-Funded Profit Sharing and 401(k)
• Opportunity to be an Owner and Shareholder (Learn more here)
• A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion
• And More…

PHYSICAL REQUIREMENTS

GEI is an AA/equal opportunity employer, including disabled and veterans.