Receptionist/Secretary

Position Description

Summary

ISG seeks an energetic Receptionist/Secretary who will provide efficient, organized support. Skilled at managing inventory and supplies, handling phone duties and company correspondence, and appointment scheduling. Specializes in creating a friendly reception / office environment.

Position Duties

The successful candidate will be expected to:

• Demonstrate a commitment to the safety and security of children and young people (child protection).
• Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.
• Keep abreast with the daily activities of the department, from knowing which important meetings will be taking place.
• Coordinate deliveries and organize travel arrangements for staff and students.
• Provide customer service and meet informational needs of all stakeholders.
• Greet and receive visitors, parents and students, and employees.
• Answer phone calls and redirect them as necessary.
• Arrange meetings and appointments as required.
• Sort and distribute messages, mail, etc.
• Maintain updated contact information for school stakeholders.
• Assist with the administration of events/tournaments as needed.
• Assist with filing, typing, correspondence, and general office duties as required.
• Manage and report of any absentees, late arrivals and early departures throughout the day.
• Liaise with security for visitor access.
• Maintain office and classroom supplies, and process these payments - if applicable
• Maintain a filing system.
• Provide assistance to substitute teachers - if applicable.
• Arrange couriers - if applicable.
• Ensure ordinally and professional work area.
• Perform other duties assigned by your Principal.

Qualifications and Knowledge

The ideal candidate will have:

• High school diploma or equivalent.
• Bachelor’s degree in a related field is preferred.

Experience and Skills

The ideal candidate will have:

Experience

• Prior experience in the related field.

Skills

• Proficient in MS Office and Google Suite.
• Proficient in English, both written and verbal.
• Good communication skills.
• Well-organized.
• Friendly and polite.
• Self-motivated.