Records Clerk - Transportation

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Job Summary:

To perform clerical and other assigned tasks for assigned personnel in regard to special education and transportation bus aides.

Key Responsibilities:

• Regular and on-time attendance required
• Serve as a liaison between transportation and special education department regarding bus aides
• Assign, coordinate and check in/out special education pool vehicles
• Establish and maintain records (i.e. key control, repairs, etc.) and filing system for appropriate documents and materials
• Schedule and coordinate routes for bus aides
• Respond to inquiries, or direct to appropriate personnel, from general public, district personnel and outside agencies
• Perform general office tasks (typing, filing, faxing, etc.)
• Serve as back-up and assist other department staff when needed
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

• High School education or equivalent

Preferred Qualifications:

• Knowledge of office procedures with office experience

Skills & Competencies:

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Moderate proficiency in typing, with good accuracy; above average test battery
• Proficient use of office equipment (computers, phones, copiers, printers)
• Computer proficiency to include regular use of learning management systems (e.g., Canvas, Google Suite, Powerschool), databases, and scheduling software.
• Ability to organize, to prioritize and to meet deadlines with accurate attention to detail while working with frequent interruptions and minimum supervision
• Ability to communicate effectively (verbal and written) and to establish and to maintain effective and cooperative working relationships with district personnel of all levels, general public
• Ability to maintain confidentiality

Work Environment & Physical Requirements:

• Most of the work is done indoors in an administrative office, often located in the transportation department or district office
• Typically works standard school district hours (e.g., 7:30 a.m. – 4:30 p.m.), with occasional need for overtime during peak periods (start of school year, route changes, audits)
• Heavy use of computers, software systems (such as routing and student information systems), spreadsheets, and email
• May work under pressure during route planning, compliance reporting, or student transportation changes
• Occasional noise from phones, radios (dispatch communication), or foot traffic if near the dispatch or bus yard
• Occasionally lifts or carries records, boxes, or office supplies (typically under 25 lbs.)

Equal Opportunity Employer Statement:

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.