Job Summary and Purpose

Support the identification and recruitment of the highest quality candidates to the front-line business, to ensure sufficient levels of suitably trained and experienced Deck Officers and Ratings to man the Fleet.

In addition, contribute to the future development of the business by creating, managing, and constantly improving a resourcing programme that supports company goals.

Accountabilities

Key Accountabilities:

Recruitment

1. Assist in managing and planning all recruitment activities to ensure securing timely and quality Deck Officers and Ratings to man the Fleet.

2. Act as a focal point for requirements relating to recruitment services, and competitors benchmarking (salary reviews etc.).

3. Participate in developing and maintaining cost effective solutions to acquire talent outside of recruitment partners.

4. Work with operations team to ensure effective handover of officers on time.

5. Stay abreast of the new regulations, legislation, and country specific restrictions.

6. Assist in maintaining, reviewing and updating personnel system to ensure contract authorizations are completed.

7. Support building and maintaining strong relationships with manning agencies and global skill pool managers to support meeting the company manpower requirements.

8. Participate in analyzing recruitment and attrition data to forecast accurate statistics and past trends for management reporting and review.

9. Assist in monitoring the entire recruitment pipeline and continue to review, assess, and streamline processes and implement changes as required.

10. Liaise with venues and administer event contracts for Induction courses.

11. Assist in managing and maintaining all contracts related to recruitment activities.

12. Understand and assist in monitoring recruitment-related spending, providing cost effective solutions and simplification as opportunities arise.

13. Ensure the recruitment process is in line with legal, tax and company regulations.

14. Act as a focal point for Nakilat Deck Cadet programme.

Generic Accountabilities:

Quality, Health, Safety, & Environment (QHSE):

15. Adhere to all relevant QHSE policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

Policies, Systems, Processes & Procedures:

16. Assist in benchmarking & developing recruitment policies, processes and procedures, to avoid any legal challenges by understanding current legislation, and enforcing regulations with managers,

17. Assist in monitoring and evaluating the effectiveness of the recruitment process regarding success rate in search and selection and recommend modifications to policies and procedures as necessary.

18. Ensure full compliance with established guidelines, policies, and procedures related to sourcing, selection, and engagement of candidates for employment.

Others:

19. Act as the main focal point for Seafarers enquiries associated with training, NSAP and FOM.

20. Provide the Head of Marine Personnel with detailed information to create the annual training budget and develop comprehensive training plans for Deck Officers in compliance with the company’s training matrix and in line with budget.

21. Proactively communicate with Deck Officers regarding training course availability and planning; Optimize attendance, and minimize costs through effective planning and “Course Bundling”.

22. Provide monthly training reports to be included in the Scorecard.

23. Monitor service providers (crewing & travel agents) and ensure service delivery related to recruitment and training.

24. Carry out any other duties as directed by the immediate supervisor.

Accountabilities - 2

Accountabilities - 3

Accountabilities - 4

Competencies

Key Result Areas

• Perform end to end Recruitment activities

• Fill all job vacancies on time with qualified Deck Officers and Ratings.

• Develop and draft Employment Offers

• Maintain relationship with various recruitment agencies

Interactions and Working Relations

Internal:

• Personnel Officers - to obtain and implement the Manpower Plan, and compensation details for hiring position.

• PR Department- to formulate and implement employer value proposition strategy, in order to attract the best talent.

• Supply Department - monitor and endorse purchase orders accordingly for agencies, background verification, testing centers etc.,.

External:

• Recruitment Agencies - agree on sourcing plans locally and overseas for recruitment campaigns.

• Prospective Candidates - to maintain contact with candidates for future recruitment

Financial Authorities

Not Applicable

Qualifications, Experience and Job Skills

Qualifications:

• Bachelor’s degree in Business Administration, Human Resources or any other related filed

Experience:

• 2-3 years of related experience be in a similar position / responsibility or minimum 2 years sailing in Officer Capacity on board Deep-Sea going vessels.

• Previous experience in training planning and coordination is an advantage.

Job Specific Skills:

• Full life-cycle recruitment processes, including management of multiple high-volume roles simultaneously

• Strong working experience Microsoft Office, especially MS Excel

• Hands-on experience with Marine Crewing Software

• Demonstrated sensitivity and discretion when handling confidential information.