Recruitment Operations Assistant (Remote)

ABOUT OPLU

Oplu is a boutique recruitment firm based in London, delivering tailored talent solutions to Private Estates, Family Offices, and Luxury Brands across the globe. We combine the precision of executive search with the agility of high-end recruitment, working with some of the world’s most prestigious clients.

THE ROLE

We’re looking for a sharp, highly organised Recruitment Operations Assistant to support our two Managing Directors and wider team. This is a fast-paced, hands-on role that sits at the heart of our recruitment operations, ensuring every detail, process, and piece of communication runs smoothly.

From job adverts and inbox management to compliance checks and candidate coordination, you’ll play a critical part in how we deliver to clients. If you’re a natural organiser with flawless English and a calm, proactive approach, we’d love to hear from you.

KEY RESPONSIBILITIES

• Managing Director Support: Provide direct admin and coordination support to both Managing Directors across multiple live recruitment projects.
• Job Advertising: Write, post, and manage job adverts across platforms, ensuring accuracy and alignment with each brief.
• Inbox Management: Monitor shared inboxes, respond to candidate emails, and ensure timely, professional communication.
• CV Screening: Assist with reviewing applications to flag promising candidates.
• Interview Coordination: Schedule interviews, send call details, prepare documents, and confirm attendance with all parties.
• Compliance & References: Conduct reference checks, right-to-work verifications, and maintain up-to-date candidate records.
• Data & System Hygiene: Ensure accurate and consistent data entry across our ATS (Vincere), trackers, and documentation.
• Process Support: Help maintain internal templates, reports, and recruitment workflows for smooth delivery.

THE IDEAL CANDIDATE

• Exceptional written and spoken English (native or near-native level is essential).
• 1–2 years’ experience in a recruitment, HR, operations, or admin-heavy support role.
• Highly organised with excellent attention to detail and follow-through.
• Tech-savvy, confident using Gmail, Google Docs/Sheets, and CRM/ATS systems.
• Able to support senior stakeholders and communicate professionally on their behalf.
• Calm, focused, and able to juggle multiple tasks and timelines.
• Discreet, professional, and confident handling sensitive information.
• Experience working remotely and across time zones UK is a plus.

Please note: Only shortlisted candidates will be contacted. If you do not hear from us within 14 days, please assume your application has not been successful on this occasion.