Remote Personal Assistant- UK business

Position: Personal Assistant

Location: Remote / On-site as required

Reports to: Business Owner

Company: LUMA

Overview

We are seeking a highly organised, proactive, and reliable Personal Assistant to

support the Business Owner of a busy restaurant. The ideal candidate will manage dayto-

day administrative tasks, coordinate with suppliers, assist with payments and

invoices, oversee social media activity, and provide full administrative and operational

support to ensure the business runs smoothly.

Key Responsibilities

Administration & Operational Support

• Manage all daily administrative duties for the business owner.

• Handle correspondence, emails, and phone calls on behalf of the owner.

• Organise and maintain digital and paper filing systems.

• Prepare documents, letters, and reports when required.

• Assist with general business tasks and ad-hoc duties as needed.

Restaurant Procurement & Supplier Management

• Order stock, ingredients, equipment, and supplies from approved suppliers.

• Liaise with suppliers regarding availability, pricing, and delivery schedules.

• Maintain records of orders, deliveries, and supplier contracts.

• Track and follow up on outstanding or delayed orders.

Finance & Payment Support

• Process and organise supplier invoices.

• Prepare single payment requests for the business owner to authorise.

• Maintain accurate records of all invoices and payments.

• Follow up on any payment discrepancies with suppliers.

• Assist with basic bookkeeping tasks where required.

Social Media & Marketing

• Create and manage the restaurant’s social media platforms (e.g. Instagram,

Facebook, TikTok).

• Develop content ideas, create posts, and schedule regular uploads.

• Respond to customer messages and comments on social platforms.

• Monitor engagement and report on social media performance.

Recruitment Assistance

• Draft and post job adverts for new positions within the restaurant.

• Assist in screening candidates and scheduling interviews.

• Maintain a recruitment tracker to ensure eQicient hiring processes.

Diary & Schedule Management

• Manage the business owner’s calendar, including meetings, calls, and

appointments.

• Schedule internal meetings and external business engagements.

• Send reminders and ensure the owner is well-prepared for all commitments.

Travel Arrangements

• Book domestic and international flights as required.

• Organise travel itineraries, accommodation, transportation, and schedules.

• Ensure all travel documents are prepared in advance.

General Personal Assistant Duties

• Handle confidential information with discretion.

• Carry out research tasks on behalf of the business owner.

• Coordinate with internal staQ and external stakeholders.

• Provide flexible support depending on business demands.

• Resolve day-to-day operational issues to minimise the owner’s workload.

Skills & Experience Required

• Prior experience as a Personal Assistant, Executive Assistant, or Administrative

Assistant.

• Strong organisational and multitasking skills.

• Excellent communication skills, both written and verbal.

• Ability to work independently and manage time eQiciently.

• Knowledge of social media platforms and basic marketing principles.

• Experience handling invoices, payments, and supplier communication.

• Strong attention to detail and problem-solving mindset.

• Proficiency in Microsoft OQice and general digital tools.

Job Type: Part-time

Pay: E£12,000.00 - E£20,000.00 per month

Experience:

• Virtual assistant: 1 year (Preferred)

Language:

• English fluently (Preferred)