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admin assistant - director of human resources

admin assistant director of human resources

Hilton

<div>
 The Administrative Assistant to the HR Director provides high-level administrative and organizational support to ensure the smooth operation of the Human Resources office. This role is responsible for managing daily administrative tasks, coordinating HR communications, supporting employee engagement initiatives, and maintaining confidentiality in handling sensitive information. The role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic hospitality environment.
 
 
 
 What will I be doing?
 
 
 
 The Administrative Assistant to the HR Director provides high-level administrative and organizational support to ensure the smooth operation of the Human Resources office. This role is responsible for managing daily administrative tasks, coordinating HR communications, supporting employee engagement initiatives, and maintaining confidentiality in handling sensitive information. The role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic hospitality environment:
 
 
 <ul>
 <li>
 Manage the HR Director&rsquo;s calendar, appointments, and travel arrangements.
 </li>
 <li>
 Prepare correspondence, reports, and presentations as required.
 </li>
 <li>
 Handle confidential information with discretion.
 </li>
 <li>
 Assist with recruitment logistics (scheduling interviews, coordinating candidate communication, preparing interview materials).
 </li>
 <li>
 Support onboarding processes, including preparing employee files, welcome kits, and orientation schedules.
 </li>
 <li>
 Maintain and update HR databases, personnel records, and filing systems.
 </li>
 <li>
 Assist in organizing employee events, recognition programs, and engagement activities.
 </li>
 <li>
 Draft and circulate internal communications on behalf of the HR Director.
 </li>
 <li>
 Serve as a point of contact for employee inquiries, directing them appropriately.
 </li>
 <li>
 Prioritize and manage incoming emails, ensuring urgent matters are flagged and addressed promptly.
 </li>
 <li>
 Maintain trace files and set reminders to support the HR Director&rsquo;s follow-up on key actions.
 </li>
 <li>
 Manage office supplies for the HR department, ensuring adequate stock and timely replenishment.
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 A Human Resources Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Previous experience in an administrative or HR support role, ideally within hospitality.
 </li>
 <li>
 Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent communication skills in English (both written and verbal).
 </li>
 <li>
 Strong organizational, time management, and multitasking abilities.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous experience in Human Resources
 </li>
 <li>
 Excellent knowledge of hospitality
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Cairo Heliopolis
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Human Resources
</div>

Admin Assistant - Director of Human Resources

American Association for Continuous Education

<div>
 Admin Assistant &ndash; International Medical Education Organization (Dokki &ndash; Giza)
 
 
 Location: Dokki &ndash; Giza
 
 Organization: American Association for Continuous Education.
 
 
 An international medical education organization is seeking a polished and professional Admin Assistant to represent our Giza office and ensure smooth, efficient, and high-standard office operations.
 
 
 
 
 Requirements
 
 
 Key Responsibilities
 
 
 Professionally represent the organization when welcoming guests, partners, and international speakers.
 
 
 Manage day-to-day office operations: scheduling, documentation, correspondence, and logistics.
 
 
 Coordinate with our regional branches in Dubai, KSA, and other countries.
 
 
 Support senior management in planning conferences, training programs, and events.
 
 
 Maintain an elegant, organized, and professional office environment that reflects our international standards.
 
 
 
 Prepare professional presentations, documents, and communication on behalf of the managers.
 
 
 
 Ensure effective coordination between departments and maintain confidentiality at all times.
 
 
 
 Act as a point of contact between management and employees.
 
 
 
 Requirements
 
 
 
 
 Fluent English (spoken and written) &ndash; mandatory.
 
 
 Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 Professional appearance, confident personality, and strong interpersonal skills.
 
 
 Previous experience as an Admin Assistant, Executive Assistant, or Administrative Coordinator in a multinational or high-end organization.
 
 
 Excellent organizational and communication skills.
 
 
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
 
 
 Ability to multitask, prioritize, and work under pressure.
 
 
 
 
 
 Benefits
 
 
 
 Benefits:
 
 
 
 
 What We Offer
 
 
 A prestigious and professional work environment.
 
 
 Opportunities to participate in national and international conferences and events.
 
 
 Career growth prospects within a rapidly expanding international organization.
 
 
 Competitive salary and benefits package.
 
 
 
 
</div>

Admin Assistant

Azadea Group

<div>
 
 
 Job Description:
 
 
 
 The Executive Assistant is responsible for offering comprehensive assistance and support to the manager, including scheduling his/her appointments, handling documents and processing correspondence needs.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling.
 </li>
 <li>
 Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support.
 </li>
 <li>
 Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion.
 </li>
 <li>
 Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready.
 </li>
 <li>
 Maintain an organized filing system, ensuring accurate and accessible documentation.
 </li>
 <li>
 Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized.
 </li>
 <li>
 Participate in meetings, take minutes, and follow up on action items in coordination with the manager.
 </li>
 <li>
 Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality.
 </li>
 <li>
 Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees.
 </li>
 <li>
 Specific to Executive Assistant to the Country Manager: Maintain and update the country&rsquo;s real estate database, tracking mall maps, lease terms, competitors' expansions, and ensuring timely lease renewals.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP/Principals&rsquo; visits, ensuring smooth execution of schedules.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped.
 </li>
 <li>
 Drive a culture of exceptional customer service through on-the-job coaching/training for the support team and identifying further training needs in collaboration with talent development team.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 3-5 Years in Executive Assistant position to GM or Country director.
 </li>
 <li>
 Multinational experience is a plus.
 </li>
 <li>
 Proficient English.
 </li>
 <li>
 Proficient Excel and PPT.
 </li>
 </ul>
 
 
</div>

Executive Assistant Vacancy

Talent 360 ME

<div>
 
 Are you an organized, professional, and proactive administrator who thrives in a fast-paced creative environment?
 
 
 
 
 Talent360
 
 is now hiring for one of our clients:
 
 
 
 Admin Assistant &amp; Office Manager
 
 
 
 
 Company Industry:
 
 Architecture and Interior Design
 
 
 
 About the Role:
 
 
 
 We&rsquo;re looking for a highly organized
 
 Admin Assistant &amp; Office Manager
 
 to join a high-end interior design studio in
 
 Zamalek, Cairo
 
 . This role is essential to ensuring smooth day-to-day operations and supporting the Co-Founder and leadership team with top-tier administrative assistance.
 
 
 You will play a key part in maintaining a professional, polished office environment while coordinating administrative and HR-related tasks.
 
 
 
 Duties and Responsibilities:
 
 
 
 
 Office Management
 
 
 
 <ul>
 <li>
 Oversee daily office operations and ensure a clean, well-maintained workspace
 </li>
 <li>
 Manage office supplies, utilities, vendors, and maintenance schedules
 </li>
 <li>
 Supervise the office boy and ensure timely completion of office-related tasks
 </li>
 <li>
 Coordinate internal meetings, team events, and travel arrangements
 </li>
 <li>
 Monitor office expenses and handle service contracts with vendors
 
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Provide direct administrative support to the Co-Founder and leadership team
 </li>
 <li>
 Handle scheduling, correspondence, and documentation
 </li>
 <li>
 Maintain organized filing systems and follow up on invoices and procurement
 </li>
 <li>
 Act as the first point of contact for visitors and external stakeholders
 
 
 
 </li>
 </ul>
 
 HR Coordination (Basic Support)
 
 
 
 <ul>
 <li>
 Assist with onboarding and workstation setup for new hires
 </li>
 <li>
 Track employee attendance and maintain HR records
 </li>
 <li>
 Help organize internal communications and employee engagement activities
 
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field
 </li>
 <li>
 Minimum 5 years of experience in office management or administrative roles
 </li>
 <li>
 Strong multitasking and organizational skills
 </li>
 <li>
 Proficient in Microsoft Office (Excel, Word, Outlook)
 </li>
 <li>
 Professional, reliable, and detail-oriented with excellent communication skills
 
 
 
 </li>
 </ul>
 
 Working Conditions:
 
 
 
 <ul>
 <li>
 Working Days: Sunday to Thursday
 </li>
 <li>
 Working Hours: 10:00 AM &ndash; 6:00 PM
 </li>
 <li>
 Location: Zamalek, Cairo
 
 
 
 </li>
 </ul>
 
 What We Offer:
 
 
 
 <ul>
 <li>
 A supportive and elegant work environment
 </li>
 <li>
 Exposure to high-end, design-driven projects
 </li>
 <li>
 Competitive salary package based on experience
 
 
 
 </li>
 </ul>
 
 Ready to bring structure, professionalism, and poise to a thriving design studio?
 
 
 
 Apply now to join
 
 Studio Paradigm
 
 and grow your career with
 
 Talent360
 
 !
</div>

Admin Assistant & Office Manager - Zamalek

Talaat Moustafa Group

<div>
 
 
 Job Summary:
 
 
 
 We are looking for a highly driven Recruitment Specialist with mandatory experience in mass hiring for blue-collar roles, including but not limited to security personnel, administrative staff, drivers, cleaners, and facility support teams. The ideal candidate will have a proven track record in high-volume recruitment campaigns and deep familiarity with sourcing strategies tailored to operational roles.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Lead and manage end-to-end recruitment for blue-collar positions across multiple sites and departments.
 </li>
 <li>
 Design and implement mass hiring strategies using job fairs, walk-ins, community outreach, and local sourcing channels.
 </li>
 <li>
 Build and maintain a strong candidate pipeline through proactive sourcing and networking.
 </li>
 <li>
 Conduct screening, interviews, and assessments to ensure candidates meet job and compliance requirements.
 </li>
 <li>
 Collaborate with department heads to forecast hiring needs and align recruitment efforts accordingly.
 </li>
 <li>
 Maintain accurate records of hiring metrics, candidate databases, and recruitment reports.
 </li>
 <li>
 Ensure full compliance with labor laws, company policies, and ethical hiring practices.
 </li>
 <li>
 Support onboarding processes to ensure smooth integration of new hires.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum 3 years of proven experience in mass hiring for blue-collar roles (security, drivers, admin, etc.)
 
 this is a must.
 
 </li>
 <li>
 Strong knowledge of sourcing techniques and recruitment channels for operational roles.
 </li>
 <li>
 Excellent communication and interpersonal skills to engage with diverse candidate pools.
 </li>
 <li>
 Ability to manage high-volume recruitment under tight deadlines.
 </li>
 <li>
 Familiarity with local labor market trends and blue-collar workforce dynamics.
 </li>
 <li>
 Proficiency in applicant tracking systems (ATS) and recruitment tools.
 </li>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills:
 
 
 <ul>
 <li>
 Experience in industries such as security services, logistics, facility management, or manpower outsourcing.
 </li>
 <li>
 Multilingual abilities to communicate effectively with diverse candidate populations.
 </li>
 <li>
 Strong negotiation and conflict resolution skills.
 </li>
 </ul>
</div>

Recruitment Specialist – Blue Collar Mass Hiring

iQor

<div>
 
 Develops Human Resources policies and procedures. Originates Human Resources practices and objectives that will provide a balanced program throughout the facilities. Assists and advises senior management on Human Resources issues.
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Formulates and recommends Human Resources policies and objectives.
 </li>
 <li>
 Determines and recommends employee relation practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale.
 </li>
 <li>
 Identifies legal requirements and government reporting regulations affecting the Human Resources function. Monitors exposure of the company. Directs the participation of information requested or required for compliance. Approves all information submitted.
 </li>
 <li>
 Protects interests of employees and the company in accordance with company Human Resources policies and government laws and regulations. Approves recommendations for terminations. Reviews employee appeals through compliant procedure.
 </li>
 <li>
 Establishes wage and salary structure, pay policies, performance appraisal programs, employee benefit programs and services. Monitors for effectiveness and cost containments.
 </li>
 <li>
 Oversees standard recruiting and placement practices and procedures. Interviews executive-level candidates.
 </li>
 <li>
 Oversees in-house management training programs that address company needs across the campus.
 </li>
 <li>
 Defines all Human Resources programs, and authority/responsibility of Human Resources and line management within those programs. Provides necessary education and materials to line management and employees for workshops, manuals, employee handbooks, standards.
 </li>
 <li>
 Conducts a continuing study of all HR policies, programs, and practices through trend reporting analysis and metrics management to keep top management informed of new developments.
 </li>
 <li>
 Keeps Operations Manager informed of significant problems that jeopardize the achievement of objectives, and those which are not being addressed adequately at the functional management level.
 </li>
 <li>
 Performs other duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 Skills Requirements
 
 
 <ul>
 <li>
 5 or more years of experience in the field or in a related area.
 </li>
 <li>
 Working knowledge of local employment legislation.
 </li>
 <li>
 In-depth knowledge of Human Resources Practices and Procedures in all areas of the Human Resources Function. Management experience preferred.
 </li>
 </ul>
 
 
 
 
 
 Education Requirements
 
 
 
 Bachelor's Degree, First Degree, Trade/Vocational School certificate or Equivalent required. Degree in Human Resources, Business Administration or related field preferred.
 
 
 
 
 
 
 Physical Requirements
 
 
 
 Occasionally exert up to 10 lbs. of force to push, pull, lift or otherwise move objects. Have visual acuity to perform activities such as preparing and analyzing data; and/or viewing a computer terminal. Speak, type and/or sit for extended periods of time. Consistent attendance is an essential function of the job.
 
</div>

Human Resources Manager

Cleopatra Hospitals Group

<div>
 
 
 Core Responsibilities: -
 
 
 <ul>
 <li>
 Monitor recruitment activities, evaluate job applications in relation to actual needs, and document this in the recruitment tracking file.
 </li>
 <li>
 Coordinate with department leaders to schedule personal interviews.
 </li>
 <li>
 Manage the process of sending job offers to selected candidates in supervisory level and junior level, ensuring they accept the offers, and facilitating the completion of required documentation.
 </li>
 <li>
 Conduct orientation program to new hires, covering the company&rsquo;s vision, objectives, values, policies, and procedures.
 </li>
 <li>
 Manage and improve the performance evaluation process, prepare related reports, and oversee the evaluations for each department.
 </li>
 <li>
 Work with department managers to identify and address the training and development needs of hospital staff, coordinating these efforts with the corporate development department.
 </li>
 <li>
 Monitor the execution of the training schedule, evaluate the effectiveness of training sessions through feedback from participants, and compile detailed reports on each session.
 </li>
 <li>
 Prepare monthly and annual reports for review by the HRBP.
 </li>
 <li>
 Conduct exit interviews with departing employees to understand their reasons for leaving and report these findings monthly to the Human Resources Director.
 </li>
 <li>
 Evaluating the performance of each employee on the basis and standards related to hospital strategy.
 </li>
 <li>
 Prepare and submit performance indicators reports for specialists and send it to HRBP monthly.
 </li>
 <li>
 Calculate the SLA for the team regarding the open vacancies.
 </li>
 </ul>
 
 
 Qualifications: -
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a related field preferred business administration.
 </li>
 <li>
 5+ years of experience in HR min. 3 years of them in the same position.
 </li>
 </ul>
 
 
</div>

HR Supervisor

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