administrative manager Jobs in Institutional And Governmental Communication Jobs In Abu Dhabi

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admin Jobs in Institutional And Governmental Communication Jobs In Abu Dhabi

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contract administrator Jobs in Institutional And Governmental Communication Jobs In Abu Dhabi

contract administrator

admin contracts

Securiguard Middle East LLC

<div>
 
 We are looking for a detail-oriented
 
 Admin Contracts
 
 professional with experience in the construction industry. The ideal candidate will manage contracts efficiently, ensure compliance with standard forms, and support project teams with strong communication and analytical skills.
 
 
 Tasks
 
 <ul>
 
 <li>
 Prepare, review, and manage contracts in line with company policies and industry standards.
 </li>
 
 <li>
 Coordinate with project teams, clients, and vendors regarding contractual obligations.
 </li>
 
 <li>
 Ensure all contract documentation is accurate, up-to-date, and properly stored.
 </li>
 
 <li>
 Support negotiations and assist in resolving contract-related issues.
 </li>
 
 <li>
 Maintain and update contract management systems and software.
 </li>
 
 <li>
 Provide regular reports and updates to management on contract status.
 </li>
 
 </ul>
 
 Requirements
 
 <ul>
 
 <li>
 Bachelor&rsquo;s degree or equivalent.
 </li>
 
 <li>
 Minimum 2 years&rsquo; experience as a contracts administrator, preferably in the construction industry.
 </li>
 
 <li>
 Strong understanding of standard forms of contract.
 </li>
 
 <li>
 Excellent negotiation, communication, and analytical skills.
 </li>
 
 <li>
 Proficiency in contract management software and MS Office Suite.
 </li>
 
 <li>
 Arabic speakers must have a good command of English.
 </li>
 
 </ul>
 
 
 If you meet the above qualifications and are interested in this opportunity, please submit your CV along with a brief cover letter detailing your experience in contract administration.
 
</div>

Admin Contracts

Eversafe Fire & Safety

Arabic Typing and Speaking Person..<ul><li>Prepare, track, and follow up on Annual Maintenance Contracts (AMC) with vendors and internal teams.</li><li>Manage contract renewals, documentation, and expiry tracking.</li><li>Handle communication in Arabic and English (verbal and written).</li><li>Maintain and update records on government websites/portals</li></ul>Requirements<ul><li>Proven experience as an Office Coordinator, Admin Assistant, or similar role.</li><li>Fluency in Arabic and English (mandatory).</li><li>Strong knowledge of government portals (e.g., e-services, licensing platforms, visa systems).</li><li>Experience with AMC preparation and vendor coordination.</li><li>Good understanding of contract renewal tracking and documentation.</li><li>Excellent communication, organizational, and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to work independently and manage multiple priorities.</li></ul>Languages Known<ul><li>Arabic</li><li>English</li><li>Hindi</li><li>Malayalam</li></ul>Job Type: Full-time

Male or Female Office Co Ordinator

AL ZAABI GROUP

We are seeking a detail-oriented and highly analytical Accountant with a strong Legal Background to manage financial operations while supporting compliance, contracts, and legal documentation. The ideal candidate will have a combination of accounting expertise and legal knowledge, ensuring accurate financial reporting and adherence to UAE laws, regulations, and company policies.Key Responsibilities1. Accounting &amp; Financial Management<ul><li>Prepare, maintain, and reconcile general ledger accounts.</li><li>Manage daily accounting operations: AP, AR, petty cash, bank reconciliations.</li><li>Assist in month-end and year-end closing activities.</li><li>Prepare financial statements, reports, and analysis as required.</li><li>Monitor cash flow, budgets, and financial forecasts.</li><li>Ensure compliance with VAT filings, returns, and documentation.</li></ul>2. Legal &amp; Compliance Support<ul><li>Review contracts, agreements, and legal documents from an accounting perspective.</li><li>Ensure financial clauses in contracts comply with UAE laws (including Commercial Companies Law &amp; UAE Labour Law).</li><li>Support management in drafting, reviewing, and modifying agreements (supplier, client, subcontractor, lease contracts, etc.).</li><li>Maintain updated knowledge of VAT, corporate tax regulations, and compliance requirements.</li><li>Liaise with legal advisors when required on outstanding legal matters.</li></ul>3. Corporate Governance &amp; Documentation<ul><li>Maintain accurate legal and financial records, documentation, and filing systems.</li><li>Support in preparation of board resolutions, legal notices, and statutory documents.</li><li>Handle compliance-related submissions with government portals (MOHRE, FTA, ADDED, etc.) when required.</li></ul>4. Internal Control &amp; Audit<ul><li>Implement strong internal controls to protect company assets.</li><li>Coordinate with external and internal auditors for annual audits.</li><li>Ensure financial processes are in line with company policies and legal standards.</li></ul>5. Interdepartmental Coordination<ul><li>Work closely with HR, Procurement, Admin, Operations, and Management to ensure smooth business workflow.</li><li>Provide financial guidance and legal interpretation to departments when needed.</li></ul>RequirementsQualifications<ul><li>Bachelor&rsquo;s Degree in Accounting, Finance, or related field.</li><li>Additional qualification in Law / Legal Studies (LLB or Diploma) is preferred.</li><li>Professional certifications (ACCA, CPA, CMA) are an advantage.</li></ul>Experience<ul><li>Minimum 3&ndash;5 years of UAE experience in accounting.</li><li>Experience in handling or reviewing legal documents/contracts.</li><li>Knowledge of UAE VAT and Corporate Tax is mandatory.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Accountant

Success point Sharjah

Develop and implement business development strategies to increase student enrolment, corporate training contracts, and institutional partnerships.Identify, approach, and on board new corporate clients, universities, awarding bodies, and strategic partners.Manage the end-to-end sales cycle: lead generation, presentations, negotiations, closures, and post-sales follow-up.Represent the institution in meetings, exhibitions, networking events, and corporate visits.Prepare proposals, MOUs, quotations, and business presentations.Achieve assigned monthly, quarterly, and annual revenue targets.Maintain and grow relationships with existing clients, partners, and stakeholders.Monitor market trends, competitor activities, and identify new growth opportunities.Work closely with the marketing team to support campaigns, promotions, and outreach initiatives.Support admissions and academic teams in converting leads and on boarding students/clients.Provide administrative support to ensure smooth daily office operations.Coordinate with internal departments (Academics, Accounts, HR, Admin, Marketing) for approvals, documentation, and follow-ups.Assist in maintaining proper records, files, reports, and correspondence related to business development activities.Job Type: Full-timePay: From AED4,000.00 per monthWork Location: In person

Business Development Manager

Terracotta Outsourcing

<div>
 
 
 Join Terracotta &ndash; Driving Business Growth in Corporate Services :
 
 
 
 
 
 
 Terracotta is a leading outsourcing company in the UAE, offering manpower, visa outsourcing, EOR/PEO, business setup, PRO services, and more across the region. At Terracotta, your voice counts, your ideas matter, and your success is celebrated.
 
 
 
 
 
 
 Position:
 
 Team Leader - Administration
 
 
 
 Reporting to:
 
 Operations Manager
 
 
 
 Department:
 
 Operations
 
 
 
 Location:
 
 Abu Dhabi
 
 
 
 
 
 
 Purpose of the Role:
 
 
 
 The Team Leader &ndash; Administration oversees Admin team and coordinates all administrative activities related to PRO and EOR services. This role ensures effective documentation, audit compliance, process implementation, and interdepartmental coordination to maintain operational excellence. The position acts as a primary escalation point representing Admin Team under Operations Department.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 🔹
 
 Administration &amp; Audit
 
 
 <ul>
 <li>
 Oversee the administration and periodic audit of:
 </li>
 <li>
 EOR (Employer of Record) Services
 </li>
 <li>
 PRO (Public Relations Officer) Services
 </li>
 <li>
 Supplier Management processes
 </li>
 </ul>
 
 🔹
 
 Supervision of Log Management, Document Archiving, and Audit
 
 
 <ul>
 <li>
 Ensure maintenance and accuracy of:
 </li>
 <li>
 Project Log
 </li>
 <li>
 Service Contract Log
 </li>
 <li>
 Job Card Log
 </li>
 <li>
 Employee Log
 </li>
 </ul>
 
 🔹
 
 GulfHR Management
 
 
 <ul>
 <li>
 Manage GulfHR platform updates and ensure data integrity.
 </li>
 </ul>
 
 🔹
 
 Templates Management
 
 
 <ul>
 <li>
 Develop, update, and maintain document templates for operational use.
 </li>
 </ul>
 
 🔹
 
 Validations
 
 
 <ul>
 <li>
 Conduct validation checks for:
 </li>
 <li>
 Job Cards
 </li>
 <li>
 Sales Orders
 </li>
 </ul>
 
 🔹
 
 Reporting
 
 
 <ul>
 <li>
 Prepare and deliver:
 </li>
 <li>
 Weekly and monthly reports as required by Management
 </li>
 </ul>
 
 🔹
 
 TCA Administration
 
 
 <ul>
 <li>
 Oversee:
 </li>
 <li>
 ADNOC Registration &amp; Contracts
 </li>
 <li>
 Client document filing
 </li>
 <li>
 Serve as client point of contact for relevant services
 </li>
 </ul>
 
 🔹
 
 General Administrative Tasks
 
 
 <ul>
 <li>
 Perform:
 </li>
 <li>
 Service Contract&ndash;Sales Order&ndash;Tax Invoice Reconciliation
 </li>
 <li>
 Insurance renewals coordination
 </li>
 <li>
 PRO clients&rsquo; expiry alerts to KAM
 </li>
 <li>
 Follow-ups with stakeholders to ensure task completion
 </li>
 <li>
 Review and implementation of current and new processes
 </li>
 <li>
 Car rental arrangements for staff
 </li>
 </ul>
 
 🔹
 
 Focal Point for Issue Resolution
 
 
 <ul>
 <li>
 Act as the primary contact to resolve issues related to:
 </li>
 <li>
 Invoicing
 </li>
 <li>
 Supplier Payments
 </li>
 <li>
 Payroll
 </li>
 <li>
 Job Cards
 </li>
 <li>
 Accounts Receivable
 </li>
 </ul>
 
 🔹
 
 Cross functional support
 
 
 <ul>
 <li>
 Take up additional tasks or responsibilities as and when required to meet business needs.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Strong leadership and team supervision skills
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Proficiency in HR systems
 </li>
 <li>
 Strong reporting and analytical skills
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Effective communication and problem-solving skills
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or related field
 </li>
 <li>
 5+ years of experience in Administration within PRO, EOR, or related services
 </li>
 <li>
 Prior experience in managing cross-functional teams is preferred
 </li>
 <li>
 Solid understanding of UAE regulations and administrative processes
 </li>
 <li>
 Preference for candidates with UAE Driving license
 </li>
 <li>
 Team management experience
 </li>
 </ul>
 
 
 
 
 
 Preference:
 
 Immediately available candidates (notice period negotiable within 10&ndash;15 days)
 
</div>

Team Leader - Administration

Eastern Sands

Eastern Sands is hiring!Position: Sales AssistantLocation: Abu Dhabi, United Arab EmiratesPosition OverviewWe are looking for a proactive and highly organized Sales Assistant to support the sales team in day-to-day operations, client coordination, and administrative tasks. The ideal candidate is detail-oriented, confident, and able to manage multiple responsibilities in a fast-paced environment.Key Responsibilities<ul><li>Assist the sales team with preparing proposals, presentations, contracts, and documentation.</li></ul><ul><li>Handle incoming inquiries (phone, email, WhatsApp) and ensure timely follow-up with clients.</li></ul><ul><li>Maintain and update the CRM system, ensuring accurate data entry for leads, viewings, and deals.</li></ul><ul><li>Schedule meetings, property viewings, and coordinate with agents and clients.</li></ul><ul><li>Prepare reports, sales updates, and pipeline summaries for management.</li></ul><ul><li>Support marketing activities, including listings updates, social media coordination, and property adverts.</li></ul><ul><li>Ensure all documentation is complete and aligned with company policies.</li></ul><ul><li>Coordinate between internal departments (Accounts, Admin, Marketing) to ensure smooth workflow.</li></ul><ul><li>Provide exceptional customer service and maintain a professional company image at all times.</li></ul>Requirements<ul><li>Previous experience in sales support, customer service, or administrative roles (real estate experience is a plus).</li></ul><ul><li>Strong communication skills (written and verbal).</li></ul><ul><li>Excellent organizational and time-management abilities.</li></ul><ul><li>Proficient in Microsoft Office (Word, Excel, Outlook); CRM experience is an advantage.</li></ul><ul><li>Ability to work under pressure and manage multiple tasks.</li></ul><ul><li>Positive attitude, teamwork spirit, and high level of professionalism.</li></ul><ul><li>Fluent in English (Arabic is an advantage).</li></ul>Job Type: Full-time

Sales Assistant

Terracotta medical services

Join Terracotta &ndash; Driving Business Growth in Corporate Services :Terracotta is a leading outsourcing company in the UAE, offering manpower, visa outsourcing, EOR/PEO, business setup, PRO services, and more across the region. At Terracotta, your voice counts, your ideas matter, and your success is celebrated.Position: Team Leader - AdministrationReporting to: Operations ManagerDepartment: OperationsLocation: Abu DhabiPurpose of the Role:The Team Leader &ndash; Administration oversees Admin team and coordinates all administrative activities related to PRO and EOR services. This role ensures effective documentation, audit compliance, process implementation, and interdepartmental coordination to maintain operational excellence. The position acts as a primary escalation point representing Admin Team under Operations Department.Key Responsibilities:Administration &amp; Audit<ul><li>Oversee the administration and periodic audit of:</li><li>EOR (Employer of Record) Services</li><li>PRO (Public Relations Officer) Services</li><li>Supplier Management processes</li></ul>Supervision of Log Management, Document Archiving, and Audit<ul><li>Ensure maintenance and accuracy of:</li><li>Project Log</li><li>Service Contract Log</li><li>Job Card Log</li><li>Employee Log</li></ul>GulfHR Management<ul><li>Manage GulfHR platform updates and ensure data integrity.</li></ul>Templates Management<ul><li>Develop, update, and maintain document templates for operational use.</li></ul>Validations<ul><li>Conduct validation checks for:</li><li>Job Cards</li><li>Sales Orders</li></ul>Reporting<ul><li>Prepare and deliver:</li><li>Weekly and monthly reports as required by Management</li></ul>TCA Administration<ul><li>Oversee:</li><li>ADNOC Registration &amp; Contracts</li><li>Client document filing</li><li>Serve as client point of contact for relevant services</li></ul>General Administrative Tasks<ul><li>Perform:</li><li>Service Contract&ndash;Sales Order&ndash;Tax Invoice Reconciliation</li><li>Insurance renewals coordination</li><li>PRO clients&rsquo; expiry alerts to KAM</li><li>Follow-ups with stakeholders to ensure task completion</li><li>Review and implementation of current and new processes</li><li>Car rental arrangements for staff</li></ul>Focal Point for Issue Resolution<ul><li>Act as the primary contact to resolve issues related to:</li><li>Invoicing</li><li>Supplier Payments</li><li>Payroll</li><li>Job Cards</li><li>Accounts Receivable</li></ul>Cross functional support<ul><li>Take up additional tasks or responsibilities as and when required to meet business needs.</li></ul>Skills &amp; Competencies:<ul><li>Strong leadership and team supervision skills</li><li>Excellent organizational and multitasking abilities</li><li>Proficiency in HR systems</li><li>Strong reporting and analytical skills</li><li>High attention to detail and accuracy</li><li>Effective communication and problem-solving skills</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field</li><li>5+ years of experience in Administration within PRO, EOR, or related services</li><li>Prior experience in managing cross-functional teams is preferred</li><li>Solid understanding of UAE regulations and administrative processes</li><li>Preference for candidates with UAE Driving license</li><li>Team management experience</li></ul>Preference: Immediately available candidates (notice period negotiable within 10&ndash;15 days)Job Type: Full-timePay: From AED6,000.00 per monthApplication Question(s):<ul><li>Have you managed a team before ?</li><li>We are looking for immediate joiners . what is your notice period ?</li><li>What is your salary Expectation ?</li></ul>Experience:<ul><li> PRO/EOR services?: 3 years (Required)</li><li>administration : 6 years (Required)</li><li>Human Resources : 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>License/Certification:<ul><li>Driving license (Required)</li></ul>

Team Leader Administration

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