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admin coordinator

Madi International

<div>
 
 Job Description
 
 
 
 We are looking for a detail-oriented and proactive
 
 Admin Coordinator
 
 to join our team in
 
 Jeddah
 
 . This role is ideal for someone with strong administrative skills and a passion for organization, efficiency, and team support. You will play a key role in ensuring smooth office operations and supporting cross-functional teams in a dynamic work environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate daily administrative tasks to ensure efficient office operations.
 </li>
 <li>
 Support department managers and team members with scheduling, documentation, and reporting.
 </li>
 <li>
 Manage office supplies, equipment, and maintenance needs.
 </li>
 <li>
 Assist in organizing meetings, preparing agendas, and taking minutes.
 </li>
 <li>
 Liaise with internal departments and external vendors as needed.
 </li>
 <li>
 Maintain accurate records and handle confidential information responsibly.
 </li>
 <li>
 Support onboarding processes for new employees and assist HR with admin tasks.
 </li>
 <li>
 Ensure compliance with company policies and procedures.
 
 
 </li>
 </ul>
 
 Qualifications And Experience
 
 
 
 <ul>
 <li>
 Minimum 2-4 years of experience in an administrative or coordinator role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent verbal and written communication skills in English (Arabic is a plus).
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Based in Jeddah or willing to relocate.
 </li>
 <li>
 Bachelors degree in Business Administration or related field is preferred.
 </li>
 </ul>
</div>

Admin Coordinator

FUTURE PIPE INDUSTRIES

<div><div>JOB PURPOSE

Handle all Sales division by supervising and controlling all daily activities of Sales function and maintain a good relationship with the clients while representing the image of the company

JOB DIMENSIONS Number of Staff Supervised:

 Direct Reports: N/A

Indirect Reports: N/A

Financial Dimensions: TBD

 KEY ACCOUNTABILITIES Description Responsibilities

Sales Responsibilities

develop and maintain good working relationships with designated users and contractors Enhance coordination with the Proposals Department to ensure that all the quotations are submitted on time in accordance with the company policies follow up with the contractors for all the allocated quotations Achieve all sales target by closing deals and selling products with the team members perform visits to customers and end users to ensure that their requirements were met to their satisfaction Review the sales results with the Area Sales Manager on a monthly basis and report action taken to rectify any adverse variances Review all data of CRM on a regular basis Customers Satisfaction Ensure all customers are treated professionally and satisfied with the Sales Services Attend to customers&rsquo; enquiries to ensure customer satisfaction follow up with the customers on quoted jobs and provide feedback HSE
HSE policy and procedure awareness between all team members accordingly

SPAN OF COMMUNICATION Internal: President Director, Sales Engineers, Sales Coordinator, Accounts, IT, Sales &amp; Admin staff, Maintenance and Stores Departments External: Customers, couriers and suppliers JOB RELEVANT INFORMATION (BOUNDARIES &amp; DECISION MAKING AUTHORITY)

The job holder is responsible for their scope of work

QUALIFICATIONS, EXPERIENCE, &amp; SKILLS Preferred Qualifications: Bachelor&rsquo;s degree in Engineering Master degree is a plus

Preferred Experience: 4-6 years of relevant experience Job-Specific Skills: Excellent communication and organization skills Good negotiating skills Excellent computer knowledge and writing skills Good Leadership Good Teamwork and supporting team members Detail Oriented

COMPETENCIES Able to work under pressure Fluent in English (read, write and speak) Proficient in MS Office (Word, Excel, PowerPoint)</div>
<h4 class="jobSectionHeader">Skills</h4>
<div>Job-Specific Skills:
 Excellent communication and organization skills

 Good negotiating skills

 Excellent computer knowledge and writing skills

Good Leadership

 Good Teamwork and supporting team members Detail Oriented

COMPETENCIES Able to work under pressure Fluent in English (read, write and speak) Proficient in MS Office (Word, Excel, PowerPoint)</div> 

Easy Apply</div>

Sales Manager (Saudi Nationals Only) - Jeddah

Fosroc

<div><div><div><h3 class="jobSectionHeader">Vacancy</h3></div><div><div><div><div>
Job title</div><div> Junior Accountant</div></div> 
<div><div>
Department</div><div> Finance</div></div> 
<div><div>
Close date</div><div> 17th Sept 2025</div></div> 
<div><div>
Location</div><div> Jeddah</div></div><div></div><div><div> 
</div></div> 
</div></div></div><div></div><div><div><h3 class="jobSectionHeader">
Job description</h3></div><div><div><div><div>
Job description</div><div><li>To follow the Fosam co. Ltd accounting policies and procedures through the MS DAX-ERP Package.
</li> 
<li>To support Finance Team in bill booking, payments processing and documents archive.</li></div></div> 
<div><div>
Responsibilities</div><div><li>Assigned to keep cash float in a secured set-up and process petty cash payments
</li> 
<li>Receive, record in Accounting Software and archive vendor bills
</li> 
<li>Process payments. Record in Accounting Software and upload to online banking.
</li> 
<li>Process Sadad payments and record.
</li> 
<li>Maintain / update excel files for purchase records.
</li> 
<li>Maintain finance documents archive.
</li> 
<li>Support business for Arabic Compliance / Translation (where required)
</li> 
<li>Support finance team in preparing excel reports (landed cost, utilities tracker etc).</li></div></div> 
<div><div>
Skills required</div><div> Essential:
 
Knowledge of MS Excel, Outlook, Word
 
Good in Communication (Written/Oral)
 
 
Desirable:
 
Good knowledge of MS applications
 
Good in working with numbers
 
Knowledge about local tax laws</div></div> 
<div><div>
Educational requirements</div><div> Essential:
 
Accounting &amp; Commerce Graduate
 
 
Desirable:
 
Bilingual (English/Arabic)</div></div> 
<div><div>
Job role notes</div><div> Key Working Relationships:
 
Internal:
 
Finance team
 
SCM team
 
Admin team
 
 
External:
 
Local suppliers</div></div></div></div></div></div>

Junior Accountant

Red Sea Global Hospitality

<div>
 
 
 Join Red Sea Global Hospitality and become part of a team leading the change in responsible development and regenerative tourism.
 
 
 
 
 
 
 
 Job Title:
 
 Sales Performance &amp; Support Coordinator
 
 
 
 Department:
 
 Sales
 
 
 
 Reporting to:
 
 Director of Sales
 
 
 
 
 
 
 About Us
 
 
 
 
 
 
 Welcome to the next generation of hospitality excellence. At Red Sea Global Hospitality, we are committed to delivering exceptional guest experiences and creating an extraordinary work environment for our team members. Our ethos is deeply rooted in Respect, Responsibility, Passion, and Collaboration&mdash;values that guide us in our pursuit of operational brilliance, innovative guest service, and sustainable practices. Joining us means you will be part of a forward-thinking, pioneering organization, shaping the future of luxury hospitality, and contributing to the elevation of the Red Sea Global brand.
 
 
 
 
 
 
 The Role
 
 
 
 As Sales Performance &amp; Support Coordinator, you will serve as the Opera Sales &amp; Events System Key Operator, ensuring flawless data management, system efficiency, and administrative coordination. Your role bridges technical expertise and operational support, empowering the Sales team to focus on strategic client development while maintaining compliance, accuracy, and brand standards.
 
 
 
 
 
 
 
 
 
 Key Areas of Responsibilities
 
 
 
 
 
 
 Please note that the responsibilities outlined below are not exhaustive. Red Sea Global Hospitality employees continuously innovate in caring for the needs of the business, their guests, and their colleagues. As Sales Performance &amp; Support Coordinator, you will need to:
 
 
 
 1. Sales System Optimization &amp; Data Management
 
 
 <ul>
 <li>
 
 Opera Sales &amp; Events Mastery
 
 :
 </li>
 <li>
 Act as system Key Operator; ensure 100% compliance with data entry protocols and audit-ready customer databases.
 </li>
 <li>
 Conduct weekly account/booking audits, resolving discrepancies within 24 hours.
 </li>
 <li>
 Generate daily/weekly/monthly reports (e.g., pipeline analysis, conversion rates) to guide sales strategies.
 </li>
 <li>
 
 Training &amp; Support:
 
 </li>
 <li>
 Train sales teams on Opera Sales &amp; Events, achieving 95% competency in system usage.
 </li>
 <li>
 Collaborate with software vendors to troubleshoot issues and implement updates.
 </li>
 </ul>
 
 
 2. Administrative Excellence &amp; Operational Support
 
 
 <ul>
 <li>
 
 Workflow Coordination
 
 :
 </li>
 <li>
 Manage purchase orders, supply inventory, and departmental expenses, reducing procurement delays by 20%.
 </li>
 <li>
 Organize travel, meetings, and webinars for the Sales team, ensuring 100% logistical accuracy.
 </li>
 <li>
 
 Client &amp; Internal Communication
 
 :
 </li>
 <li>
 Draft proposals, contracts, and correspondence with 0% error rate in grammar/brand alignment.
 </li>
 <li>
 Provide phone/email coverage, maintaining a 90%+ satisfaction score in responsiveness.
 </li>
 </ul>
 
 
 3. Sales Performance Enablement
 
 
 <ul>
 <li>
 
 Analytical Support:
 
 </li>
 <li>
 Analyze booking trends and customer data to identify upsell opportunities, contributing to a 10% YOY revenue lift.
 </li>
 <li>
 Assist in budget preparation and expense tracking, ensuring adherence to financial targets.
 </li>
 <li>
 
 Compliance &amp; Reporting:
 
 </li>
 <li>
 Align sales practices with brand standards and regional regulations, passing 100% of internal audits.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Key Qualifications
 
 
 
 
 
 
 
 Education and Experience
 
 :
 
 <ul>
 <li>
 College/University degree in Business Administration, Hospitality, or related field.
 </li>
 <li>
 2+ years in sales support, data management, or administrative roles (hospitality industry preferred).
 </li>
 <li>
 Certification in Opera Sales &amp; Events or similar CRM systems is a plus.
 </li>
 </ul>
 
 
 
 
 
 Core Competencies / Technical &amp; Soft Skills
 
 :
 
 
 
 
 
 
 Technical Skills:
 
 
 <ul>
 <li>
 Advanced proficiency in Opera Sales &amp; Events, Microsoft Office (Excel, PowerPoint, Teams), and virtual collaboration tools.
 </li>
 <li>
 Basic knowledge of budgeting software and CRM analytics.
 </li>
 </ul>
 
 
 Core Competencies:
 
 
 <ul>
 <li>
 Data Integrity
 
 :
 
 Expertise in database management, reporting, and system optimization.
 </li>
 <li>
 Project Coordination
 
 :
 
 Ability to prioritize tasks, meet deadlines, and manage multiple stakeholders.
 </li>
 </ul>
 
 
 Soft Skills:
 
 
 <ul>
 <li>
 Customer Service
 
 :
 
 Professional phone/email etiquette with fluency in English; Arabic proficiency is a plus.
 </li>
 <li>
 Adaptability
 
 :
 
 Thrives under pressure, resolves conflicts proactively, and maintains a solutions-focused mindset.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 In Return, What We Offer
 
 
 
 
 
 
 &bull; Exciting opportunities for personal and professional development at all levels, featuring targeted development programs aimed at equipping you for your next career move.
 
 
 &bull; Competitive compensation package.
 
 
 &bull; Access to exclusive perks, complimentary nights, and benefits within Red Sea Global Hospitality.
 
 
 &bull; Health Insurance coverage whilst in service.
 
 
 &bull; A supportive and inclusive work environment that values diversity and collaboration.
 
 
 &bull; Employee Recognition Programmes.
 
 
 &bull; Daily meals on duty and uniform dry-cleaning services.
 
 
 &bull; Year-round events of social, wellness programs, charity drives, and sports activities.
 
 
 
 
 
 
 Accessibility and Adjustments
 
 
 
 We welcome all applicants and are keen to ensure our employees reflect the diversity of the Kingdom of Saudi Arabia and the communities we serve. We are committed to providing reasonable adjustments throughout our recruitment process and we&rsquo;ll always endeavor to be as accommodating as possible. If you would like to discuss any specific requirements, please get in touch with us.
 
 
 
 
 
 
 Red Sea Global Hospitality is an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage individuals from all backgrounds to apply.
 
 
</div>

Sales Performance & Support Coordinator

Bostani

Job Duties (Shelf Stylist/Product Display/Gift Coordinator):&nbsp;Plan and organize products within exhibitions and present new and innovative ideas to enhance the display's appeal.&nbsp;Organize products and gifts in a creative and attractive manner according to the Coordination Manager's approved plan.&nbsp;Supervise product display operations and shelf arrangement to ensure easy access and an attractive appearance.&nbsp;Perform the exhibition work plan accurately and adhere to visual display standards.&nbsp;Cooperate and follow up with area managers to meet their display needs in coordination with the product display specialist.&nbsp;Monitor best-selling products and ensure their constant availability within exhibitions.&nbsp;Embrace creative, out-of-the-box thinking and provide innovative solutions to challenges.&nbsp;Conduct daily and weekly follow-up with the product display specialist to ensure the highest levels of quality and execution.

Product and Gift Display Coordinator

Basamh Group

<div>
 
 
 Description:
 
 
 
 
 
 
 At Basamh Group, our mission is to grow people and companies by empowering individuals and fostering collaborative relationships to achieve sustainable success. Backed by over 75 years of experience, we&rsquo;ve built a strong, consumer-centric ecosystem serving the MEA region. Our excellence in distribution is driven by Basamh Trading Company (BTC) in retail and Specialized Food Services (SFS) in HORECA. GoodyCo leads our efforts in marketing and brand building, while Thokoman Foods anchors our manufacturing capabilities.
 
 
 
 
 
 Guided by our core values of true ownership, passion to grow, transparency and family spirit, we are committed to establishing long-term partnerships with our people and all those we work with. We aim to strengthen our network, uplift our communities, and build a legacy of homegrown success stories that inspire the leaders of tomorrow.
 
 
 
 
 
 
 
 
 
 Job Overview:
 
 
 
 To manage and execute contract administration and support administrative processes to ensure operational efficiency and legal compliance within the constraints of corporate policy and fast-paced FMCG environments.
 
 
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Draft, review, and amend contracts (NDAs, vendor agreements, service contracts, etc.) to ensure compliance with laws, regulations, and company standards.
 </li>
 <li>
 Monitor the full contract lifecycle from drafting to execution, renewals, amendments, and termination.
 </li>
 <li>
 Maintain and update a centralized contract database with accurate tracking of deadlines, obligations, and key milestones.
 </li>
 <li>
 Develop and maintain standardized contract templates and forms.
 </li>
 <li>
 Support negotiations with vendors and partners to secure favorable terms and minimize risks.
 </li>
 <li>
 Coordinate with legal, procurement, and business units to align contract terms with operational requirements.
 </li>
 <li>
 Resolve contractual disputes in collaboration with relevant stakeholders.
 </li>
 <li>
 Establish and maintain an efficient archiving system for physical and digital contracts to meet audit and compliance requirements.
 </li>
 <li>
 Improve contract management processes by identifying inefficiencies and implementing enhancements.
 </li>
 <li>
 Ensure all contracts and processes comply with legal, regulatory, and company policies.
 </li>
 <li>
 Oversee updates and enhancements to ERP or contract management systems to meet operational needs.
 </li>
 <li>
 Manage legal correspondence, supplier onboarding documentation, and internal approvals.
 </li>
 <li>
 Prepare and deliver periodic reports on contract status, KPIs, and risk areas.
 </li>
 <li>
 Organize and manage department agendas, meeting schedules, and internal communications.
 </li>
 <li>
 Act as document controller to consolidate and standardize all templates, forms, and administrative records.
 </li>
 <li>
 Adhere to all relevant policies, procedures, and processes, ensuring consistent and controlled execution of daily tasks.
 </li>
 <li>
 Contribute to identifying opportunities for continuous improvement in processes and practices to enhance operational effectiveness.
 </li>
 <li>
 Foster a high-performance work environment and actively promote company values.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Minimum Requirements:
 
 
 <ul>
 <li>
 1 &ndash; 2 years of relevant experience in contract management or admin roles, preferably in FMCG or similar high-velocity sectors.
 </li>
 <li>
 Bachelor&rsquo;s degree in Law, Business Administration, or related field.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Working Environment:
 
 
 
 At Basamh Group, we pride ourselves on attracting talented individuals by offering dynamic and rewarding professional opportunities that inspire growth and innovation. We are deeply committed to fostering a culture of growth by supporting continuous development through hands-on learning, comprehensive online resources, interactive training, and personalized coaching. Guided by our core value of family spirit, we cultivate an environment where every individual feels valued, supported, and empowered to thrive. We ensure our people contribute to our collective success while finding fulfillment and pride in being part of the Basamh Group family.
 
 
 
</div>

Contract & Admin Senior Specialist

Woodston Personnel Ltd.

<div>Woodston Personnel is seeking a highly qualified and experienced Public Health Consultant to join the a leading healthcare facility in Saudi Arabia. The successful candidate will evaluate the organisation&rsquo;s programs and their priorities of needs as well as serve as the department&rsquo;s expert for the assigned assess relatd to Public Health program initiative(s)
Main Duties and Responsibilities<ul><li>
Plans, implements and evaluates healthcare programs at the hospital in conjunction with local public health agencies and other provider agencies.</li><li>
Develops criteria for and conducts on site review of hospital programs to collect and analyze information necessary to evalucate local public health programs.</li><li>
Develops an interprets rules, policies and procedures related to public health programes and services for implementation by the hospital.
</li><li>Revise, update and develop policy and procedures for the infection prevention and control manual related to hospital programs.</li><li>
Develops criteria for the evaluation of hospital programs and conducts evaluations in cooperation with involved staff.
</li><li>Designs and implements health education and training programs for staff of the hospital</li><li>
Develops educational materials, newsletters, reports and other documents to enhance public awareness regarding the public health programs.</li><li>
Participate in preparation and review of the annual report related to public health in the assigned area/region.</li><li>
Participate in related outbreaks investigations, prepare clinical reports and supervise required intervention as Public Health Coordinator with Infection Prevention and Control Director.
</li><li>Participate in committes related to community and public health.</li><li>
Perform clinical duties and consultations related to commicable diseases screening and prevention.</li><li>
Prepares requests for proposals, program agreements, and related materials for coliciting and establishing hospital supported health programs at the local level.
</li><li>Maintains records and prepares reports and correspondence related to the work.</li><li>
Performs related work as assigned.
</li></ul>Responsibility level: Supervisory
Relationships and Communications: work-stream leads, subordinates, all involved internal disciplines (clinical and non)
Decisions and Judgements: Expected to make major decisions and to provide guidance, advice to subordinate staff on work related matters, has direct influence on the achievement of departmental activities
Mental Demands: High responsible role
Physical Demands: Perpetual interaction with relevant stakeholders
Full time contracts with excellent renumeration and benefits available
Please apply with your CV to register your interest in this role. 
MBBS or equivalent medical qualification
Higher certificated degree (certified board in preventive Medicine/Community Medicine - PhD or equivalent
Residency/Fellowship Training Program in Public Health approved by the Saudi Council for Health Specialties
3 - 5 years of position related experience in Public Health
3 - 5 years in Epidemiology
English - essential
Arabic - preferred</div>

Public Health Consultant

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