project admin assistant

admin assistant

admin executive | al futtaim engineering | al futtaim contracting Jobs in Jeddah

admin executive | al futtaim engineering | al futtaim contracting

administrative manager

executive admin assistant

admin executive

Al-Futtaim

<div><p><b>Job Requisition ID: </b>172839</p>
<p>Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.</p>
<p>By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day</p><p><br>
<b>
Overview Of The Role:</b></p><br>
<p>
The Admin Executive will assist the Administration Department in coordinating administrative functions related to data and property management, office maintenance, physical asset management, and other related duties. The role demands maintaining strong relationships with internal and external stakeholders and ensuring all administrative duties are performed efficiently. Success in this role involves attention to detail, organizational skills, and the ability to manage multiple tasks simultaneously while adhering to company policies and standards.</p><p><br>
<b>
What You Will Do:</b></p><br>
<h4 class="jobSectionHeader"><b>
Property Management</b></h4><br>
<p></p>
<ul>
<li>Assist in preparing the necessary documentation for renewal of leases for offices, camps, warehouses, and showrooms and release of payments.</li>
<li>Ensure all lease agreements are created in REFX and properly tracked.</li>
<li>Ensure leases are attested as per the requirements of the Kingdom.</li>
<li>Ensure premises are maintained as per approved standards and assist with furnishing, refurbishments, and movement of locations.</li></ul><br>
<p></p>
<h4 class="jobSectionHeader"><b>
Data Management</b></h4><br>
<p></p>
<ul>
<li>Ensure all administrative data is consistently updated, error-free, and securely managed.</li>
<li>Prepare and deliver accurate monthly reports on key administrative metrics and compliance indicators.</li></ul><br>
<p></p>
<h4 class="jobSectionHeader"><b>
Office Maintenance</b></h4><br>
<p></p>
<ul>
<li>Ensure all office premises are maintained to the highest standards, including regular inspections, timely repairs, and upkeep of facilities.</li>
<li>Ensure all office premises meet the highest hygiene standards.</li>
<li>Coordinate and renew Annual Maintenance Contracts (AMCs) for critical office systems while ensuring cost-efficiency and compliance.</li>
<li>Oversee vendor coordination and performance monitoring.</li></ul><br>
<p></p>
<h4 class="jobSectionHeader"><b>
Physical Asset Management</b></h4><br>
<p></p>
<ul>
<li>Maintain and update asset list of all business assets, IT equipment, furniture, and whitegoods.</li>
<li>Monitor and document the movement of assets.</li>
<li>Ensure inventory lists are always up to date and conduct yearly inventory assessments.</li></ul><br>
<p></p>
<h4 class="jobSectionHeader"><b>
Other Admin Duties</b></h4><br>
<p></p>
<ul>
<li>Create PRs for all services managed by the HR and Admin Department and verify invoices for payment.</li>
<li>Ensure timely payment of utilities and telecommunications to avoid service interruptions.</li>
<li>Maintain a tracker for record-keeping and analysis.</li>
<li>Monitor stock levels and maintain records for stationery and cafeteria supplies.</li>
<li>Coordinate replenishment based on consumption trends and business needs.</li></ul><br>
<p></p>
<h4 class="jobSectionHeader"><b>
Fleet &amp; Vehicle Management</b></h4><br>
<p></p>
<ul>
<li>Maintain company vehicle records (registration, insurance, lease agreements, servicing, etc.).</li>
<li>Schedule regular maintenance, repairs, and inspections.</li>
<li>Track fuel usage, mileage, and vehicle performance.</li>
<li>Coordinate with drivers for vehicle availability and assignments.</li>
<li>Ensure all transportation activities comply with company policies and government regulations.</li>
<li>Monitor transportation expenses and support cost optimization initiatives.</li>
<li>Prepare periodic reports on vehicle usage, fuel consumption, and delivery efficiency.</li></ul><p><br>
<br>
<b>Required Skills To Be Successful:</b></p><br>
<ul>
<li>Organizational and systematic ability to manage multiple tasks simultaneously.</li>
<li>Attention to detail ensuring accuracy in data management and reporting.</li>
<li>Strong communication skills for effective collaboration with stakeholders.</li>
<li>Team player with a positive attitude and ability to work collaboratively.</li></ul><br>
<p><br>
<b>What Equips You For The Role:</b></p><br>
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Facilities Management, or a related field.</li>
<li>Proficiency in MS Office applications, especially Word and Excel.</li>
<li>Minimum 2-3 years of experience in administration or a related field.</li>
<li>Experience in managing office maintenances, lease agreements, fleet management, and asset tracking is preferred.</li></ul><br>
<p></p>
<p><b>
About Al-Futtaim Contracting</b><br>
Al-Futtaim Contracting offers customers complete engineering and systems integration solutions.<br>
<br>
The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation.<br>
<br>
The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services.<br>
<br>
These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.</p></div><p></p>

Admin Executive

<div>
 <strong>
  Job Requisition ID:
 </strong>
 172839
 <br/>
 <br/>
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 <br/>
 <br/>
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 <br/>
 <br/>
 <strong>
  Overview Of The Role:
  <br/>
  <br/>
 </strong>
 The Admin Executive will assist the Administration Department in coordinating administrative functions related to data and property management, office maintenance, physical asset management, and other related duties. The role demands maintaining strong relationships with internal and external stakeholders and ensuring all administrative duties are performed efficiently. Success in this role involves attention to detail, organizational skills, and the ability to manage multiple tasks simultaneously while adhering to company policies and standards.
 <br/>
 <br/>
 <strong>
  What You Will Do:
  <br/>
  <br/>
 </strong>
 Property Management
 <br/>
 <br/>
 <ul>
  <li>
   Assist in preparing the necessary documentation for renewal of leases for offices, camps, warehouses, and showrooms and release of payments.
  </li>
  <li>
   Ensure all lease agreements are created in REFX and properly tracked.
  </li>
  <li>
   Ensure leases are attested as per the requirements of the Kingdom.
  </li>
  <li>
   Ensure premises are maintained as per approved standards and assist with furnishing, refurbishments, and movement of locations.
   <br/>
   <br/>
  </li>
 </ul>
 Data Management
 <br/>
 <br/>
 <ul>
  <li>
   Ensure all administrative data is consistently updated, error-free, and securely managed.
  </li>
  <li>
   Prepare and deliver accurate monthly reports on key administrative metrics and compliance indicators.
   <br/>
   <br/>
  </li>
 </ul>
 Office Maintenance
 <br/>
 <br/>
 <ul>
  <li>
   Ensure all office premises are maintained to the highest standards, including regular inspections, timely repairs, and upkeep of facilities.
  </li>
  <li>
   Ensure all office premises meet the highest hygiene standards.
  </li>
  <li>
   Coordinate and renew Annual Maintenance Contracts (AMCs) for critical office systems while ensuring cost-efficiency and compliance.
  </li>
  <li>
   Oversee vendor coordination and performance monitoring.
   <br/>
   <br/>
  </li>
 </ul>
 Physical Asset Management
 <br/>
 <br/>
 <ul>
  <li>
   Maintain and update asset list of all business assets, IT equipment, furniture, and whitegoods.
  </li>
  <li>
   Monitor and document the movement of assets.
  </li>
  <li>
   Ensure inventory lists are always up to date and conduct yearly inventory assessments.
   <br/>
   <br/>
  </li>
 </ul>
 Other Admin Duties
 <br/>
 <br/>
 <ul>
  <li>
   Create PRs for all services managed by the HR and Admin Department and verify invoices for payment.
  </li>
  <li>
   Ensure timely payment of utilities and telecommunications to avoid service interruptions.
  </li>
  <li>
   Maintain a tracker for record-keeping and analysis.
  </li>
  <li>
   Monitor stock levels and maintain records for stationery and cafeteria supplies.
  </li>
  <li>
   Coordinate replenishment based on consumption trends and business needs.
   <br/>
   <br/>
  </li>
 </ul>
 Fleet &amp; Vehicle Management
 <br/>
 <br/>
 <ul>
  <li>
   Maintain company vehicle records (registration, insurance, lease agreements, servicing, etc.).
  </li>
  <li>
   Schedule regular maintenance, repairs, and inspections.
  </li>
  <li>
   Track fuel usage, mileage, and vehicle performance.
  </li>
  <li>
   Coordinate with drivers for vehicle availability and assignments.
  </li>
  <li>
   Ensure all transportation activities comply with company policies and government regulations.
  </li>
  <li>
   Monitor transportation expenses and support cost optimization initiatives.
  </li>
  <li>
   Prepare periodic reports on vehicle usage, fuel consumption, and delivery efficiency.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Skills To Be Successful:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Organizational and systematic ability to manage multiple tasks simultaneously.
  </li>
  <li>
   Attention to detail ensuring accuracy in data management and reporting.
  </li>
  <li>
   Strong communication skills for effective collaboration with stakeholders.
  </li>
  <li>
   Team player with a positive attitude and ability to work collaboratively.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What Equips You For The Role:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Facilities Management, or a related field.
  </li>
  <li>
   Proficiency in MS Office applications, especially Word and Excel.
  </li>
  <li>
   Minimum 2-3 years of experience in administration or a related field.
  </li>
  <li>
   Experience in managing office maintenances, lease agreements, fleet management, and asset tracking is preferred.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Al-Futtaim Contracting
  <br/>
  <br/>
 </strong>
 Al-Futtaim Contracting offers customers complete engineering and systems integration solutions.
 <br/>
 <br/>
 The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation.
 <br/>
 <br/>
 The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services.
 <br/>
 <br/>
 These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.
</div>


Admin Executive | Al Futtaim Engineering | Al Futtaim Contracting

PwC Middle East

<div>
 <strong>
  Line of Service
  <br/>
  <br/>
 </strong>
 <strong>
  Industry/Sector
  <br/>
  <br/>
 </strong>
 <strong>
  Specialism
  <br/>
  <br/>
 </strong>
 <strong>
  Management Level
  <br/>
  <br/>
 </strong>
 Associate
 <br/>
 <br/>
 <strong>
  Job Description &amp; Summary
  <br/>
  <br/>
 </strong>
 At PwC, our people in property management focus on providing strategic advice and solutions for clients in the real estate industry, helping them optimise their property portfolios and maximise returns. These individuals handle property acquisitions, leasing, asset management, and development projects.
 <br/>
 <br/>
 In corporate real estate management at PwC, you will focus on the management of physical assets and properties owned or leased by the Firm or clients for business operations. Your work will involve identifying, leasing, and managing real estate portfolios.
 <br/>
 <br/>
 <strong>
  Duties And Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Financial
  <br/>
  <br/>
 </strong>
 Adhere to budget
 <br/>
 <br/>
 <strong>
  Customer
  <br/>
  <br/>
 </strong>
 Diary management
 <br/>
 <br/>
 Extensive management of online diaries, book appointments and arrange meetings, updates as required
 <br/>
 <br/>
 Ensure Executive/s get to meetings on time with appropriate documentation
 <br/>
 <br/>
 Act as back up in managing other Executives&rsquo; and Principals&rsquo; diaries when their EAs are not available
 <br/>
 <br/>
 Call management
 <br/>
 <br/>
 Handle and screen calls for Executive/s
 <br/>
 <br/>
 Take and pass messages to Executive/s in a timely manner
 <br/>
 <br/>
 <strong>
  Email management
  <br/>
  <br/>
 </strong>
 Monitor Executives&rsquo; email inboxes when they are out of the office or at meetings and taking action as necessary
 <br/>
 <br/>
 <strong>
  Client relationships
  <br/>
  <br/>
 </strong>
 Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
 <br/>
 <br/>
 Assist other EAs during busy periods
 <br/>
 <br/>
 <strong>
  Internal Process
  <br/>
  <br/>
 </strong>
 Meetings
 <br/>
 <br/>
 Proactive planning for meetings and follow up actions (documents, papers needed&hellip;)
 <br/>
 <br/>
 Organise local internal and external meetings, including organising catering, IT requirements etc
 <br/>
 <br/>
 Meet and greet visitors
 <br/>
 <br/>
 Partner and Executive general admin
 <br/>
 <br/>
 Proofread and finalize documents when required i.
 <br/>
 <br/>
 e.
 <br/>
 <br/>
 presentations, proposals, letters
 <br/>
 <br/>
 General filing
 <br/>
 <br/>
 Keeping Executive own contacts databases/business card storage up to date
 <br/>
 <br/>
 <strong>
  Learning and Growth
  <br/>
  <br/>
 </strong>
 Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
 <br/>
 <br/>
 Comply with PwC policies and procedures in all aspects of the role
 <br/>
 <br/>
 Build network of strong working relationships both internally and externally
 <br/>
 <br/>
 Assist with the organisation of PwC events as needed including dinners and outside events
 <br/>
 <br/>
 Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
 <br/>
 <br/>
 <strong>
  Minimum Years Experience Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Add here AND change text color to black or remove bullet and section title if not applicable
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Application Instructions
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Add here AND change text color to black or remove bullet and section title if not applicable
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education
 </strong>
 <em>
  (if blank, degree and/or field of study not specified)
  <br/>
  <br/>
 </em>
 <strong>
  Degrees/Field Of Study Required
  <br/>
  <br/>
 </strong>
 Degrees/Field of Study preferred:
 <br/>
 <br/>
 <strong>
  Certifications
 </strong>
 <em>
  (if blank, certifications not specified)
  <br/>
  <br/>
 </em>
 <strong>
  Required Skills
  <br/>
  <br/>
 </strong>
 <strong>
  Optional Skills
  <br/>
  <br/>
 </strong>
 3D Visualization, 3D Visualization, Accepting Feedback, Access Management, Active Listening, Architectural Design, Architectural Engineering, Architectural Management, Architectural Negotiation, Architectural Rendering, Building Design, Commercial Real Estate, Communication, Computer-Aided Design (CAD), Cost Estimate Trend Identification, Coworking Space Management, Emotional Regulation, Empathy, Inclusion, Integrated Workplace Management System (IWMS), Intellectual Curiosity, Interpreting Drawings, Landlord-Tenant Negotiation, Lease Accounting, Lease Agreement {+ 24 more}
 <br/>
 <br/>
 <strong>
  Desired Languages
 </strong>
 <em>
  (If blank, desired languages not specified)
  <br/>
  <br/>
 </em>
 <strong>
  Travel Requirements
  <br/>
  <br/>
 </strong>
 Not Specified
 <br/>
 <br/>
 <strong>
  Available for Work Visa Sponsorship?
  <br/>
  <br/>
 </strong>
 No
 <br/>
 <br/>
 <strong>
  Government Clearance Required?
  <br/>
  <br/>
 </strong>
 No
 <br/>
 <br/>
 <strong>
  Job Posting End Date
 </strong>
</div>


Executive Assistant

Fosroc

<div><div><div><h3 class="jobSectionHeader"><b>Vacancy</b></h3></div><div><div><div><div><b>
Job title</b></div><div> HR/Admin Compliance Officer</div></div><br>
<div><div><b>
Department</b></div><div> Administration</div></div><br>
<div><div><b>
Close date</b></div><div> 1st Nov 2025</div></div><br>
<div><div><b>
Location</b></div><div> Jeddah</div></div><div></div><div><div><b><br>
</b></div></div><br>
</div></div></div><div></div><div><div><h3 class="jobSectionHeader"><b>
Job description</b></h3></div><div><div><div><div><b>
Job description</b></div><div><li>Lead and enhance administrative and governmental processes to align with the company&rsquo;s strategic objectives and Saudi Vision 2030.
</li><br>
<li>Oversee the administration department, ensuring efficiency, compliance, and alignment with best practices.
</li><br>
<li>Foster innovative approaches to streamline processes and enhance employee and stakeholder experiences.
</li><br>
<li>Build and maintain strategic relationships with government authorities and external vendors to support company growth and compliance.</li></div></div><br>
<div><div><b>
Responsibilities</b></div><div> Strategic Government Relations:
<br>
<li>Oversee all interactions with government entities, ensuring compliance with Saudi regulations and laws.
</li><br>
<li>Strategize and optimize the use of government portals (e.g., Muqeem, GOSI, Qiwa, and Balady) to improve efficiency.
</li><br>
<li>Monitor and ensure timely renewals of all government documentation, licenses, and permits critical to operations.
</li><br>
<li>Act as a key representative for the company in governmental and semi-governmental meetings or events.
</li><br>
<br>
Licensing and Compliance Management:
<br>
<li>Ensure the validity of all licenses, certifications, and commercial registrations, aligning with regulatory changes.
</li><br>
<li>Lead compliance audits and establish preventive measures to mitigate risks.
</li><br>
<li>Advise leadership on changes in Saudi labor laws and regulatory frameworks.
</li><br>
<br>
Administrative Operations Excellence:
<br>
<li>Implement and oversee advanced administrative systems (e.g., SAP, Oracle, or equivalent platforms) to improve operational efficiency.
</li><br>
<li>Develop and execute strategies to digitalize and automate administrative tasks.
</li><br>
<li>Drive innovation in administrative support processes to reduce costs and improve service delivery.
</li><br>
<br>
Vendor and Supplier Management:
<br>
<li>Establish and maintain relationships with government-approved suppliers and vendors.
</li><br>
<li>Negotiate contracts and agreements to ensure quality services at optimal costs.
</li><br>
<br>
Employee and Stakeholder Services:
<br>
<li>Supervise employee services related to government requirements, including medical insurance, labor contracts, and work permits.
</li><br>
<li>Collaborate with HR to support onboarding, offboarding, and employee document compliance.
</li><br>
<li>Lead initiatives to improve employee satisfaction and simplify interactions with administrative systems.
</li><br>
<br>
Problem Solving and Crisis Management:
<br>
<li>Anticipate and resolve disputes or issues related to government and administrative processes proactively.
</li><br>
<li>Provide leadership during emergencies or challenges, ensuring continuity of operations.</li></div></div><br>
<div><div><b>
Skills required</b></div><div> Essential:
<br>
<li>Deep knowledge of Saudi labor laws, government regulations, and compliance frameworks.
</li><br>
<li>Strong expertise in managing government portals and systems (e.g., Muqeem, Qiwa, and GOSI).
</li><br>
<li>Proficiency in Arabic and English (written and spoken).
</li><br>
<li>Excellent organizational, analytical, and project management skills.
</li><br>
<li>Proven ability to lead teams and manage cross-departmental collaboration.
</li><br>
<li>Deep knowledge of Saudi labor laws, government regulations, and compliance frameworks.
</li><br>
<li>Strong expertise in managing government portals and systems (e.g., Muqeem, Qiwa, and GOSI).
</li><br>
<li>Proficiency in Arabic and English (written and spoken).
</li><br>
<br>
Desirable:
<br>
<li>Experience with ERP systems like SAP, Oracle, or similar platforms.
</li><br>
<li>Background in manufacturing or related industries.
</li><br>
<li>Advanced problem-solving and negotiation skills.
</li><br>
<li>Certification in Project Management (e.g., PMP) or HR/administration-related fields.</li></div></div><br>
<div><div><b>
Educational requirements</b></div><div> Essential:
<br>
Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.
<br>
<br>
Desirable:
<br>
Certifications in government relations or HR management.</div></div><br>
<div><div><b>
Job role notes</b></div><div> Key Working Relationships:
<br>
<br>
<li>Internal:
</li><br>
HR &amp; Admin Department
<br>
Finance Department
<br>
Operations/Manufacturing Departments
<br>
HR &amp; Admin Department
<br>
Management Team
<br>
<br>
<li>External:
</li><br>
Government entities (e.g., Ministry of Labor, Ministry of Energy, GOSI)
<br>
Approved suppliers and vendors (e.g., Aramco)
<br>
Legal advisors, when necessary
<br>
Regulatory bodies and auditors</div></div></div></div></div></div>

HR/Admin Compliance Officer

<div><p>Have you ever imagined to be part of one of the biggest food companies in the world?</p>
<p>Nourish life is our commitment. This is not limited to food production &ndash; it extends to projects, initiatives and causes we embrace. In order to deliver quality products, we have a team dedicated to innovating every day. We have more than 100,000 employees worldwide. A large team that has a global vision, without leaving aside the local needs.</p>
<p>Each member of our team is important to make BRF one of the largest food companies in the world. We are guided by values that serve as a compass for our work. Ethics in all actions, transparency in our value chain and innovation are non-negotiable points for us.</p>
<p>Come and join us to be part of this food giant!</p>
<p>BRF values and promotes an inclusive and diverse culture. We consider persons with disabilities for all our opportunities.</p>
<div><div><div><h2 class="jobSectionHeader"><b>
Job Description</b></h2>
</div><div><ul><li>Provide the transportation according to the plan received by the departments (timing and number of people).</li>
<li>Support the execution of the activities related to the catering at the factory and monitor the catering provider.</li>
<li>Participate in the department meetings, support the employees and leaders in the topics related to Admin &amp; Facilities.</li>
<li>Support the internal events in the factory, helping with the organization and execution.</li>
<li>Participate in the internal and external audits
</li><li>Communication: Update the internal communication of the factory &ndash; TV, visual boards, support internal communication, creating visual communication for approval and implementation.</li>
<li>Relationship Management - Ensure the services that we are providing are up to the standard and the contract terms and ensure internal client satisfaction.</li>
<li>Reception/Services: Assisting the visitors / Receiving calls</li>
<li>Manage all the services related to contract (Invoice booking / contract management / supplier evaluation / supplier selection)</li>
<li>Responsible for analyzing and controlling the Admin &amp; Facilities packages budget monthly, as well as planning the forecast.</li>
<li>Administration and Compliance</li>
<li>Ensure that all administrative tasks are attended to and in compliance with BRF internal rules &amp; regulations.</li>
<li>Preparation of PR/PO for all services related invoices / timely booking to avoid any deviation / Provision control.</li>
<li>Comply with BRF Sustainability Policy guidelines, ensure adherence to BRF Sustainability Plan through activities in its routines that promotes compliance with the indicators and global ESG (Environmental, Social and Governance) commitments of the Company, ensuring the connection between its actions and sustainable development in the BRF chain.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Academic Background</b></h2>
</div><div><ul><li>Diploma in Administration or Management / Engineering</li>
</ul>
</div></div></div><p>Stay tuned on our Website to be aware about all the job opportunities we have!</p></div>

Admin & Facilities Analyst - GF

Vanderlande

<div>
 Job Title
 <br/>
 <br/>
 Project Admin Assistant
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 External Job Description
 <br/>
 <br/>
 <strong>
  Job Purpose Statement
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide comprehensive administrative and logistical support to ensure
   <br/>
   <br/>
  </li>
 </ul>
 smooth and efficient operations at the site.
 <br/>
 <br/>
 <ul>
  <li>
   Coordinating with various stakeholders and maintaining essential
   <br/>
   <br/>
  </li>
 </ul>
 documentation and supplies.
 <br/>
 <br/>
 <strong>
  Scope
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Covering site administration and logistics operations at the airport.
  </li>
  <li>
   Interfacing with management, technical teams, vendors, and finance,
   <br/>
   <br/>
  </li>
 </ul>
 while ensuring compliance with airport and organizational regulations.
 <br/>
 <br/>
 <strong>
  Qualification And Abilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A bachelor's degree or equivalent with strong computer skills.
  </li>
  <li>
   At least 2-3 years of relevant administrative or office management
   <br/>
   <br/>
  </li>
 </ul>
 experience.
 <br/>
 <br/>
 <ul>
  <li>
   Excellent communication skills (in English and Arabic).
  </li>
  <li>
   Experience handling multiple tasks in a high-performing environment.
  </li>
  <li>
   MS Office skills (Word, Excel, PowerPoint).
  </li>
  <li>
   Detail-oriented, self-starter, and proactive personality.
  </li>
  <li>
   Must be punctual, dedicated, and responsible.
  </li>
  <li>
   Decision-making ability.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative assistance to management.
  </li>
  <li>
   Track, log, and up-keep of documentation, records of work visas,
   <br/>
   <br/>
  </li>
 </ul>
 passports, and resident IDs.
 <br/>
 <br/>
 <ul>
  <li>
   Manage airport pass applications and renewals.
  </li>
  <li>
   Manage vendor coordination for timely delivery of orders/supplies.
  </li>
  <li>
   Collect POs, payment cheques, and deposit in the bank.
  </li>
  <li>
   Collaborate with Finance for billing.
  </li>
  <li>
   Prepare entry/exit gate passes.
  </li>
  <li>
   Keep tracked records of work visas, passports, and resident IDs.
   <br/>
   <br/>
  </li>
 </ul>
 Supervise security Team if required.
</div>


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