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administrative manager

U.S. Renal Care Saudi Arabia

<div>
 
 
 ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.
 
 
 
 
 
 
 &bull; Greet and welcome patients as they arrive at the clinic in a friendly and professional manner.
 
 
 
 
 
 &bull; Manage phone inquiries professionally and courteously, effectively address questions, and provide pertinent information to patients and other relevant individuals. Maintain strict confidentiality regarding all physicians, staff, and patient's information.
 
 
 
 
 
 &bull; Schedule patient appointments and manage the appointment calendar, ensuring optimal utilization of resources.
 
 
 
 
 
 &bull; Confirm patient appointments and follow up on reminders, cancellations, and rescheduling as necessary.
 
 
 
 
 
 &bull; Maintain an organized and clean reception area, ensuring it's inviting for patients and their families.
 
 
 
 
 
 &bull; Address patient inquiries and concerns with empathy and efficiency and escalate issues to the appropriate staff when necessary.
 
 
 
 
 
 &bull; Assist in managing daily operations, including coordinating schedules and meetings for the clinical staff.
 
 
 
 
 
 &bull; Maintain and update patient records and documentation in adherence to privacy regulations and clinic policies.
 
 
 
 
 
 &bull; Prepare and distribute internal communication and reports as needed.
 
 
 
 
 
 &bull; Collaborate with the Revenue Cycle Management Department to enhance communication and improve operational workflow for insurance patients within the clinic.
 
 
 
 
 
 &bull; Verify patient insurance eligibility and coverage before appointments, ensuring all necessary authorizations are obtained.
 
 
 
 
 
 &bull; Collect patient co-payments and outstanding balances at the time of service, handling transactions accurately and securely.
 
 
 
 
 
 &bull; Participate in patient experience initiatives by collecting feedback and suggesting improvements.
 
 
 
 
 
 &bull; Ensure that all communications with patients, both verbal and written, reflect the clinic's commitment to quality care and service excellence.
 
 
 
 
 
 &bull; Ensure adherence to all relevant health and safety regulations and standards within the clinic.
 
 
 &bull; Assist in maintaining compliance with HIPAA regulations, safeguarding patient confidentiality and data security.
 
 
 
 
 
 &bull; Mentor and guide new staff or interns in administrative tasks, patient interaction, and office procedures as required.
 
 
 
 
 
 &bull; Maintain a clean, safe, and well-organized work environment.
 
 
 
 
 
 &bull; Ensure appropriate safety measures, including personal protective equipment, as necessary.
 
 
 
 
 
 &bull; Participate in staff meetings as required. Attend in-service and continuing education offerings in compliance with company policy and procedure.
 
 
 
 
 
 &bull; Participate in team concepts and promote a team effort; perform duties in accordance with company policies and procedures.
 
 
 
 
 
 &bull; Perform other duties or tasks as assigned.
 
 
 
 
 
 
 QUALIFICATIONS REQUIREMENTS:
 
 
 
 
 Education Requirements:
 
 
 
 Bachelor&rsquo;s Degree.
 
 
 
 
 
 
 Experience Requirements:
 
 
 
 No experience is required with a Bachelor&rsquo;s Degree.
 
 
 
 
 
 
 Other Requirements:
 
 
 
 Certified Project Management Professional (PMP) is an advantage.
 
 
 
</div>

Administrative Manager

Bel Group

<div>The Bel Group is a major player in the food industry through portions of dairy, fruit and plant-based products, and one of the world leaders in branded cheeses. Its portfolio of differentiated and internationally recognized brands includes The Laughing Cow&reg;, Kiri&reg;, Babybel&reg;, Boursin&reg; Nurishh&reg;, Pom'Potes&reg; and GoGo squeeZ&reg;, as well as some 30 local brands. Together, these brands helped the Group generate sales of &euro;3.6 billion in 2022.
Do you want to join a company with strong brands that puts consumers and responsibility at the heart of the decision-making process? Then Bel is made for you!
Are you bold, pragmatic, and determined? Do you want to contribute to the transformation of an international agri-food company? Them come join us and measure the impact of your talent and energy in realizing an ambitious and sustainable company project!
#IWorkForAllForGood 


Bel Saudi Arabia is seeking a highly organized and efficient Admin &amp; HR Support Manager to join our team. This individual will be responsible for overseeing the daily operations of the office, providing administrative support to our team in Jeddah office, and ensuring a productive and well-organized work environment. The ideal candidate will have strong interpersonal skills, excellent communication abilities, and a proactive approach to problem-solving. Additionally, this role will place a significant emphasis on HR activities, including payroll management, employee engagement, and recruitment.

Key Responsibilities:

Office Management:
<ul>
<li>Oversee the day-to-day operations of the office to ensure a smooth and efficient work environment.</li>
<li>Manage office supplies inventory and place orders as necessary.</li>
<li>Coordinate maintenance and repair of office equipment and facilities.</li>
<li>Implement and maintain office policies and procedures to ensure compliance with company standards.</li>
</ul>
Administrative Support:
<ul>
<li>Provide comprehensive administrative support to the team in Saudi, including managing their travel arrangements/ accommodation.</li>
<li>Prepare and edit correspondence, reports, and presentations.</li>
<li>Handle confidential information with discretion and professionalism.</li>
</ul>
Financial Administration:
<ul>
<li>Assist in budget preparation and expense tracking.</li>
<li>Process invoices, manage petty cash, and handle other financial administrative tasks as required.</li>
</ul>
Vendor and Partner Management:
<ul>
<li>Manage relationships with office vendors and service providers.</li>
<li>Negotiate contracts and agreements to secure favorable terms and conditions.</li>
</ul>
HR Support:

Employee Engagement:
<ul>
<li>Develop and implement group initiatives to enhance employee engagement and satisfaction.</li>
<li>Organize team-building activities and events to foster a positive work environment.</li>
</ul>
Recruitment:
<ul>
<li>Support HRM with the recruitment process, candidate screening, and interview coordination.</li>
<li>Ensure a smooth onboarding process for new employees, including orientation and training.</li>
</ul>
Team Coordination:
<ul>
<li>Act as a liaison between the HR and various functions, ensuring effective communication and collaboration.</li>
<li>Support HR functions, including onboarding new employees, maintaining employee records, and coordinating training sessions.</li>
<li>Assist in organizing company events, meetings, and conferences.</li>
</ul>
Project Management:
<ul>
<li>Oversee special projects and initiatives as assigned by the KSA Sales Manager &amp; HR Manager.</li>
<li>Ensure timely and successful completion of projects, coordinating with cross-functional teams as needed.</li></ul> 


Compliance and Reporting:
<ul>
<li>Ensure compliance with company policies, procedures, and legal regulations.</li>
<li>Prepare and submit required reports to management and regulatory bodies.</li>
<li>Stay updated on changes in labor laws and regulations to ensure company compliance.</li>
</ul>
Qualifications &amp; Experience:
<ul>
<li>Bachelor&rsquo;s degree in business administration, Management, Human Resources, or a related field.</li>
<li>Minimum of 3 years of experience in HR or administrative roles, preferably within a multinational company.</li>
<li>Saudi National is a must.</li>
<li>Fluent in English and Arabic both (spoken &amp; written)</li>
<li>Strong organizational and multitasking skills.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Ability to handle confidential information with integrity and professionalism.</li>
<li>Strong problem-solving skills and a proactive approach to work.</li>
</ul>
Why Join Us?
At BEL, we believe in fostering a dynamic and inclusive work environment where innovation and collaboration thrive. Join us and be part of a team that values your contributions and supports your professional growth.
Click &quot;Apply&quot; now to take your career to the next level!</div>

HR Support & Office Manager

Driven Properties

<div>
 At Driven Properties, our Property Management team delivers comprehensive, in-house services to maximize landlord
 
 
 investment and ensure peace of mind. We handle everything from tenant screening and rent collection to 24/7 maintenance and legal compliance, allowing investment without geographic constraints. Whether managing residential properties, malls, or
 
 
 facilities, we provide tailored solutions that enhance profitability and maintain the value of managed assets. Our personal
 
 
 approach ensures seamless operations and satisfaction for both landlords and tenants.
 
 
 As an Admin staff member for ADG KSA at Driven Properties, you will provide essential support to the Property Manager by
 
 
 handling administrative tasks, tenant enquiries, and property documentation. Your role is key to ensuring efficient property
 
 
 operations, assisting with paperwork, and delivering excellent service to both tenants and property owners
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Tenant Assistance: Provide support to tenants with queries related to maintenance, parking, contracts, cheques and other
 
 
 </li>
 </ul>
 property services.
 
 
 <ul>
 <li>
 Handling Enquiries: Respond to tenant and property owner queries regarding parking, maintenance, renewals, and other issues,
 
 
 </li>
 </ul>
 ensuring timely and professional communication.
 
 
 <ul>
 <li>
 Third-Party Liaison: Coordinate with Ejar for tenancy contract registration and follow up with the Saudi Electricity Company
 
 
 </li>
 </ul>
 (SEC), National Water Company (NWC), and any local district-cooling provider (such as Saudi Tabreed) to arrange and confirm all
 
 
 utility connections.
 
 
 <ul>
 <li>
 Updating Trackers: Maintain accurate records of property details, tenant information, lease agreements, and renewals
 </li>
 <li>
 Renewals: Draft and send renewal notices within 100 days of expiry, complete process within 30 days of expiry
 </li>
 <li>
 Database Management: Enter new properties into CRM, reconcile CRM with contract details, master sheets and payment
 
 
 </li>
 </ul>
 details
 
 
 <ul>
 <li>
 Maintenance and Inspection: Receive and record requests
 </li>
 <li>
 Reports: Prepare weekly reports for property portfolio
 </li>
 <li>
 Lease Drafting: Assist in the preparation and review of lease agreements and relevant documentation
 </li>
 <li>
 Checklists and Documentation: Prepare checklists for property inspections, move-ins, and move-outs to ensure compliance with
 
 
 </li>
 </ul>
 company standards.
 
 
 <ul>
 <li>
 Property Manager Support: Assist the Property Manager with any additional tasks required for property management, including
 
 
 </li>
 </ul>
 coordination with contractors and suppliers
 
 
 
 Requirements
 
 
 
 
 Required
 
 
 
 <ul>
 <li>
 Experience in administrative roles, ideally within the property management or real estate industry
 </li>
 <li>
 Proficiency in Microsoft applications (Excel, Word, Outlook) and database management
 </li>
 <li>
 Strong organizational skills and attention to detail
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Familiarity with property management software, preferably Yardi
 </li>
 <li>
 Previous experience handling tenant enquiries and property documentation
 
 
 </li>
 </ul>
 
 Skills And Competencies
 
 
 
 <ul>
 <li>
 Strong communication skills to effectively respond to tenant and owner inquiries
 </li>
 <li>
 Attention to detail when updating records, preparing documents, and managing lease renewals
 </li>
 <li>
 Time management skills to handle multiple tasks and meet deadlines
 </li>
 <li>
 Ability to work well in a team environment and support the Property Manage
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Opportunities for career growth and advancement within the organization
 </li>
 <li>
 Dynamic and collaborative work environment
 </li>
 <li>
 Contribution to managing and optimizing commercial properties in Saudi Arabia's dynamic real
 
 
 </li>
 </ul>
 estate market.
</div>

Property Management / Accounts Administrator

<div>At Driven Properties, our Property Management team delivers comprehensive, in-house services to maximize landlord
investment and ensure peace of mind. We handle everything from tenant screening and rent collection to 24/7 maintenance and legal compliance, allowing investment without geographic constraints. Whether managing residential properties, malls, or
facilities, we provide tailored solutions that enhance profitability and maintain the value of managed assets. Our personal
approach ensures seamless operations and satisfaction for both landlords and tenants.
As an Admin staff member for ADG KSA at Driven Properties, you will provide essential support to the Property Manager by
handling administrative tasks, tenant enquiries, and property documentation. Your role is key to ensuring efficient property
operations, assisting with paperwork, and delivering excellent service to both tenants and property owners
Key Responsibilities<ul><li>Tenant Assistance: Provide support to tenants with queries related to maintenance, parking, contracts, cheques and other
</li></ul>property services.<ul><li>Handling Enquiries: Respond to tenant and property owner queries regarding parking, maintenance, renewals, and other issues,
</li></ul>ensuring timely and professional communication.<ul><li>Third-Party Liaison: Coordinate with Ejar for tenancy contract registration and follow up with the Saudi Electricity Company
</li></ul>(SEC), National Water Company (NWC), and any local district-cooling provider (such as Saudi Tabreed) to arrange and confirm all
utility connections.<ul><li>Updating Trackers: Maintain accurate records of property details, tenant information, lease agreements, and renewals.</li><li>Renewals: Draft and send renewal notices within 100 days of expiry, complete process within 30 days of expiry</li><li>Database Management: Enter new properties into CRM, reconcile CRM with contract details, master sheets and payment
</li></ul>details<ul><li>Maintenance and Inspection: Receive and record requests.</li><li>Reports: Prepare weekly reports for property portfolio
</li><li>Lease Drafting: Assist in the preparation and review of lease agreements and relevant documentation.</li><li>Checklists and Documentation: Prepare checklists for property inspections, move-ins, and move-outs to ensure compliance with
</li></ul>company standards.<ul><li>Property Manager Support: Assist the Property Manager with any additional tasks required for property management, including
</li></ul>coordination with contractors and suppliers 
Requirements 
Required
<ul><li>Experience in administrative roles, ideally within the property management or real estate industry.</li><li>Proficiency in Microsoft applications (Excel, Word, Outlook) and database management.</li><li>Strong organizational skills and attention to detail.</li></ul>
Preferred<ul><li>
Familiarity with property management software, preferably Yardi</li><li>
Previous experience handling tenant enquiries and property documentation</li></ul>
Skills and Competencies
<ul><li>Strong communication skills to effectively respond to tenant and owner inquiries.</li><li>Attention to detail when updating records, preparing documents, and managing lease renewals.</li><li>Time management skills to handle multiple tasks and meet deadlines.</li><li>Ability to work well in a team environment and support the Property Manage</li></ul> 
Benefits<ul><li> 
Opportunities for career growth and advancement within the organization.</li><li>Dynamic and collaborative work environment.</li><li>Contribution to managing and optimizing commercial properties in Saudi Arabia's dynamic real</li></ul>
estate market.</div>

DP World

<div>
 
 
 JOB PURPOSE:
 
 
 
 The Senior Supervisor &ndash; Facility Management is responsible for supervising and coordinating the daily operations of terminal buildings and related facilities. The role ensures that facilities are safe, well-maintained, and fully operational while overseeing housekeeping, space allocation, vendor coordination, and regulatory compliance. The Senior Supervisor supports the Facilities Manager by monitoring activities, resolving issues, and ensuring customer satisfaction.
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 
 
 Building Administration &amp; Operations
 
 
 <ul>
 <li>
 Oversee administrative and logistical needs of the workforce.
 </li>
 <li>
 Supervise allocation and optimization of office and workspace requirements.
 </li>
 <li>
 Manage distribution and usage of office supplies, stationery, and equipment.
 </li>
 <li>
 Ensure housekeeping, cleaning, and waste management services meet high-quality standards.
 </li>
 <li>
 Maintain accurate records of maintenance schedules, inspections, and repairs.
 </li>
 <li>
 Track, report, and analyze KPIs related to facility management performance and operational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Vendor &amp; Supplier Management
 
 
 <ul>
 <li>
 Coordinate with suppliers and contractors for facility-related services and requirements.
 </li>
 <li>
 Process and follow up on purchase orders and invoices in line with procurement policies.
 </li>
 <li>
 Ensure vendors comply with agreed service levels and health and safety regulations.
 </li>
 <li>
 Assist in license renewals and compliance with local building regulations.
 </li>
 </ul>
 
 
 
 
 
 Customer Satisfaction
 
 
 <ul>
 <li>
 Respond to facility-related requests and complaints in a timely manner.
 </li>
 <li>
 Ensure services are delivered to the satisfaction of internal customers and stakeholders.
 </li>
 <li>
 Escalate recurring or critical issues to the Facilities Manager.
 </li>
 </ul>
 
 
 
 
 
 Supervision &amp; Team Coordination
 
 
 <ul>
 <li>
 Provide guidance and daily supervision of facility staff (maintenance, housekeeping, support teams).
 </li>
 <li>
 Assign tasks, monitor performance, and ensure service standards are met.
 </li>
 <li>
 Support the training and development of facility staff.
 </li>
 <li>
 Ensure maintenance activities are carried out in line with HSE standards and international marine safety requirements.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS, EXPERIENCE AND SKILLS
 
 
 <ul>
 <li>
 3&ndash;5 years of experience in Facility Management or any related functions, with at least 1&ndash;2 years in a supervisory role.
 </li>
 <li>
 Background in engineering or technical facility operations preferred.
 </li>
 <li>
 Drawing Management is preferable.
 </li>
 <li>
 Lean background is preferable.
 </li>
 <li>
 Background in Facility related software (AutoCAD, MS Office, or others).
 </li>
 <li>
 Supervisory and people management skills.
 </li>
 <li>
 Attention to detail.
 </li>
 <li>
 English literacy (verbal and written).
 </li>
 <li>
 Preferred: PMP/CMMP/CFM certification
 </li>
 <li>
 Background in service ticket and Work Order Management (WO).
 </li>
 </ul>
</div>

Supervisor – Facility Management

Hilton

<div>Kitchen Manager (Sous Chef)
A Kitchen Manager will work to manage all aspects of the kitchen to deliver an excellent Guest and Member experience while managing food provisions, assisting with guest queries, and controlling costs. 
What will I be doing? 
A Kitchen Manager, will work to manage aspects of the kitchen to deliver an excellent Guest and Member experience. A Kitchen Manager will also be required to manage food provisions, assist with guest queries, and control costs. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul><li>
Manage all aspects of the kitchen including operational, quality and administrative functions</li><li>
Manage the provision of food to Food and Beverage outlets and taking action where necessary to ensure compliance with current legislation</li><li>
Assist in positive outcomes from guest queries in a timely and efficient manner</li><li>
Ensure foods are of good quality and stored correctly</li><li>
Contribute to menu creation by responding and incorporating Guest feedback</li><li>
Ensure the consistent production of high quality food through all hotel food outlets</li><li>
Manage customer relations when necessary</li><li>
Ensure resources support the business needs through the effective management of working rotations</li><li>
Support brand standards through the training and assessment of the Team</li><li>
Manage the kitchen brigade effectively to ensure a well-organized, motivated Team</li><li>
Control costs without compromising standards, improving gross profit margins and other departmental and financial targets</li><li>
Assist other departments wherever necessary and maintain good working relationships</li><li>
Comply with hotel security, fire regulations and all health and safety and food safety legislation</li><li>
Report maintenance, hygiene and hazard issues</li><li>
Be environmentally aware</li></ul>
What are we looking for? 
A Kitchen Manager serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Relevant qualifications for this role</li><li>
Excellent planning and organizing skills</li><li>
Ability multi-task and meet deadlines</li><li>
Strong supervisory skills</li><li>
A current, valid, and relevant trade qualification (proof may be required)</li><li>
A creative approach to the production of food</li><li>
Positive attitude</li><li>
Good communication skills</li><li>
Ability to work under pressure</li><li>
Ability to work on own or in teams</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Previous kitchen experience in similar role</li><li>
Passion for producing high quality food</li><li>
Knowledge of current food trends</li><li>
Proficiency with computers and computer programs, including Microsoft Word, Excel and Outlook</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Kitchen Manager (Sous Chef)

Al Jazirah Rent A Car

The Role
 Implementing Plans and Programs Implementing endorsed plans and programs to achieve set objectives. Executive and Technical Duties • Implementation of the new system (Speed) in the form and time in accordance with management decisions. • Issuing daily and monthly invoices (Lease & Rent company or individual on time). • Settlement of petty cash in the Branch. • Follow up on any cashback or return cash to customers in addition to any cash movement in the branch. • Follow up the weekly and monthly reports on accounts receivable. • Follow up on the legal cases in Branch. • Follow up with the collection and make the necessary reports for collection and follow up the area and the collectors. • Following up the collection of all open individual contracts daily, weekly, and monthly. General Administrative Duties • Preparing periodic reports with respect to and achievements to the Financial Manager. • Assigning duties and examining work for exactness and conformance to policies and procedures. • Performing any other duties related to his job as assigned by the Financial Manager.
 
Requirements
 Minimum Qualification • BA in Finance or Accounting • Experience using spreadsheets. • Good verbal and written communication skills • Good computer and technical skills with specific experience in Microsoft Office Suite (Excel, • Word, PowerPoint). Minimum Experience • A minimum of three years’ experience in a related field. Other Requirement • Knowledge and understanding of financial service business. • Skills the use of MS (Excel, Word, PowerPoint). • Acceptable language (Arabic and English ). Internal Employment Relations • Communicating and follow up the clients, collectors to pay the overdue collection according to agreements.
 
About the company
 We are Al Jazirah Rent A Car, auto leasing and chauffeur drive Company, a leading car rental company established in 1992. Since then, we have been providing high-quality and reliable land transportation services to our clients across the Kingdom of Saudi Arabia. We take pride in offering a diverse fleet of modern cars equipped with the latest technologies, ensuring the comfort and safety of our clients during their journeys. Al Jazirah Rent A Car Company is distinguished by its B2B & B2C customer service, as well as a professional and dedicated team that always strives to meet customer needs and provide a unique and seamless rental experience. You can rely on us to meet all your car rental needs with the best experience.

Branch Accountant

Explore 153+ Administrative manager in Jeddah this March. Find roles across top companies and apply now to boost your career.

153 administrative manager jobs In Jeddah

Administrative Manager

HR Support & Office Manager

Property Management / Accounts Administrator

Property Management / Accounts Administrator

Supervisor – Facility Management

Kitchen Manager (Sous Chef)

Branch Accountant