maintenance manager

project admin assistant

admin assistant

administration manager

area supervisor

administrative manager

Big Fish Consult

<div>
 
 
 Position:
 
 Administration Manager
 
 
 
 Location:
 
 Jeddah, KSA
 
 
 
 
 
 
 About the Role
 
 
 
 Our client, a reputable real estate firm developing a major destination project in Makkah, is seeking a highly experienced
 
 Administration Manager
 
 to lead and optimize administrative and workplace services. This role is critical to ensuring seamless daily operations, exceptional hospitality, and compliance with all regulatory requirements, ultimately contributing to elevating the urban and tourism experience for residents, pilgrims, and visitors.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Strategy &amp; Governance:
 
 Develop and implement administrative strategies, policies, and SLAs aligned with business objectives.
 </li>
 <li>
 
 Facilities &amp; Workplace Management:
 
 Oversee facility operations, space planning, lease/rental contracts, and preventive maintenance programs.
 </li>
 <li>
 
 Hospitality &amp; Guest Services:
 
 Ensure world-class hospitality standards across reception, mailroom, pantry, event coordination, and AV support services.
 </li>
 <li>
 
 Travel &amp; Logistics:
 
 Manage travel bookings, visas, immigration compliance, and transportation logistics.
 </li>
 <li>
 
 Fleet &amp; Driver Management:
 
 Oversee vehicle allocation, maintenance schedules, and driver training/safety programs.
 </li>
 <li>
 
 Records &amp; Compliance:
 
 Ensure documentation control, license renewals, and adherence to KSA regulatory requirements.
 </li>
 <li>
 
 Vendor &amp; Cost Management:
 
 Negotiate and manage vendor contracts, monitor service levels, and drive cost optimization.
 </li>
 <li>
 
 Employee &amp; Guest Experience:
 
 Lead workplace experience initiatives and support onboarding and employee services.
 </li>
 <li>
 
 Systems &amp; Reporting:
 
 Leverage CMMS and ticketing systems to monitor performance and deliver data-driven improvements.
 </li>
 <li>
 
 Government Relations:
 
 Liaise with government authorities for permits, renewals, and compliance matters.
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 
 10+ years of progressive experience
 
 in administration management, preferably within large-scale hospitality-driven environments.
 </li>
 <li>
 Proven experience in facilities operations, vendor management, and government relations in KSA.
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Hospitality Management, or related field (Master&rsquo;s degree preferred).
 </li>
 <li>
 Proficiency in CMMS, asset management systems, and workplace technology solutions.
 </li>
 <li>
 Exceptional leadership, communication, and stakeholder engagement skills.
 </li>
 </ul>
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Hospitality &amp; Guest Service Excellence
 </li>
 <li>
 Strategic Planning &amp; Execution
 </li>
 <li>
 Vendor &amp; Contract Negotiation
 </li>
 <li>
 Regulatory &amp; Compliance Expertise
 </li>
 <li>
 Facilities &amp; Workplace Optimization
 </li>
 <li>
 Analytical &amp; Problem-Solving Skills
 </li>
 <li>
 Employee Service Orientation
 </li>
 <li>
 Leadership &amp; Team Development
 </li>
 </ul>
 
 
</div>

Administrative Manager

Big Fish Recruitment

The Role
 Administration Manager Location: Jeddah, KSA Position Overview We are seeking an experienced Administration Manager to oversee and optimize the organization’s administrative and workplace services. This role will ensure seamless day-to-day operations across facilities management, travel and logistics, hospitality services, vendor relations, and government compliance. The ideal candidate will have a strong hospitality background and a service-first mindset, delivering an exceptional workplace experience for employees, guests, and stakeholders while ensuring efficiency, compliance, and cost-effectiveness. Key Responsibilities • Strategy & Governance: Develop and implement administrative policies, strategies, and SLAs aligned with business objectives. • Facilities & Workplace Management: Oversee facility operations, space planning, preventive maintenance, and lease/rental contracts. • Hospitality & Guest Services: Supervise reception, mailroom, pantry, events, and AV services to maintain a high standard of hospitality. • Travel & Logistics: Manage travel bookings, accommodation, visas, immigration compliance, and transportation arrangements. • Fleet & Driver Management: Ensure efficient fleet allocation, maintenance scheduling, and driver safety programs. • Records & Compliance: Oversee documentation, archiving, license renewals, and compliance with regulatory requirements. • Vendor & Cost Management: Source and negotiate vendor contracts, monitor service quality, and drive cost optimization initiatives. • Employee & Guest Experience: Lead workplace experience initiatives, onboarding support, and employee services programs. • Systems & Reporting: Utilize CMMS, ticketing systems, and dashboards to monitor performance and generate insights for continuous improvement. • Government Relations: Liaise with government authorities for permits, renewals, and compliance matters.
 
Requirements
 <ul>
<li>Bachelor’s degree in Business Administration, Hospitality Management, or a related field (Master’s degree preferred). • 10+ years of progressive experience in administration management, with a strong background in hospitality or corporate services. • Solid knowledge of facilities operations, vendor management, and government relations in KSA. • Proficiency in CMMS systems, asset management, and workplace technology solutions. • Exceptional leadership, communication, and stakeholder engagement skills. Core Competencies • Hospitality & Guest Service Excellence • Strategic Planning & Execution • Vendor & Contract Negotiation • Regulatory & Compliance Expertise • Facilities & Workplace Optimization • Analytical & Problem-Solving Skills • Employee Service Orientation • Leadership & Team Development</li>
</ul>
About the company
 Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.

Administration Manager

ACWA Power

<div>
 
 
 Role : Business Support Manger - Renewables
 
 
 
 
 Location : Jeddah, KSA
 
 
 
 
 
 
 Description:
 
 <ul>
 <li>
 Provide comprehensive administrative and executive support to senior management.
 </li>
 <li>
 Prepare high-quality presentations, reports, and dashboards using Excel and PowerPoint.
 </li>
 <li>
 Manage scheduling, calendar coordination, and meeting logistics.
 </li>
 <li>
 Collect, analyse, and present business data to support decision-making.
 </li>
 <li>
 Assist with internal communications and follow-ups on action items.
 </li>
 <li>
 Maintain organized records and documentation related to business operations.
 </li>
 <li>
 Coordinate and support department-level planning, reviews, and strategic initiatives.
 </li>
 <li>
 Liaise with internal teams and external stakeholders as required.
 </li>
 </ul>
 
 Ensure compliance with organizational policies and confidentiality standards.
 
 
 
 
 
 
 Policies, Processes, Systems &amp; Procedures
 
 
 
 Implement approved departmental policies, processes, and procedures, and ensure adherence so that work is carried out to the required standard.
 
 
 
 Continuous Improvement
 
 
 
 Manage and contribute in the identification and implementation of change initiatives, programmes, and projects in line with the organisation&rsquo;s standards.
 
 
 
 Related Assignments
 
 
 
 Perform other related duties or assignments as directed.
 
 
 
 Internal:
 
 
 
 Working closely with the Project Companies, Portfolio Management team, all related enabling functions (HR, Finance, Business development, HSSE, etc)
 
 
 
 External:
 
 
 
 Shareholders, off takers, advisors, external consultants, etc.
 
 
 
 
 
 
 Minimum Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 </ul>
 
 
 Minimum Experience:
 
 
 <ul>
 <li>
 5+ years of experience in executive assistant or business support (preferred)
 </li>
 </ul>
 
 
 Professional Skills Required:
 
 
 <ul>
 <li>
 
 Microsoft Excel
 
 : Advanced proficiency including, formulas, charts, and data analysis.
 </li>
 <li>
 
 Dashboard Development
 
 : Ability to create and maintain visual dashboards for performance tracking.
 </li>
 <li>
 
 Microsoft PowerPoint
 
 : Strong skills in creating impactful presentations for executive review.
 </li>
 <li>
 Excellent organizational, time management, and multitasking abilities.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 High level of discretion and confidentiality.
 </li>
 <li>
 Proactive, detail-oriented, and capable of working independently.
 </li>
 </ul>
</div>

Business Support Manager

Driven Properties

<div>The Leasing &amp; Property Management Coordinator will provide administrative and operational support to the Property Manager while working on-site at the client&rsquo;s office. This role involves assisting with lease documentation through the Ejar system, coordinating tenant communications, maintaining records of property services, and preparing reports and updates for management. The position also supports coordination with the legal and compliance teams and contributes to ensuring efficient day-to-day operations of the property portfolio.
Key Responsibilities
Leasing Support<ul>
<li>Assist in maintaining accurate records of all ongoing leases.</li>
<li>Draft Ejar contracts, renewal documents, and approval papers for new and existing leases under the guidance of the Property Manager.</li>
<li>Prepare tenant move-in and move-out documentation.</li>
<li>Communicate with tenants regarding contract activations, renewals, and rent collection.</li>
</ul>Property Management Support<ul>
<li>Maintain records related to facility management services (e.g., security, cleaning, fire suppression, etc.).</li>
<li>Assist the Property Manager in compiling reports on repair requirements, maintenance issues, and recommendations for improvements.</li>
</ul>Legal &amp; Compliance Coordination<ul>
<li>Compile lists of defaulting tenants and prepare detailed lease summaries for submission to the legal department.</li>
<li>Coordinate with the legal team to provide updates, track case progress, and report new developments.</li>
<li>Support collaboration with the client&rsquo;s compliance department on any process or workflow changes.</li>
</ul>Reporting &amp; Administration<ul>
<li>Prepare updates and presentations on operational challenges for review with the Property Manager and Director.</li>
<li>Assist the Property Manager in implementing mitigation strategies as suggested by management.</li>
<li>Update internal ERP systems to reflect changes in lease and tenant status.</li>
<li>Prepare routine reports and presentations as requested by the Property Manager or management.</li>
</ul>Requirements<ul>
<li>Basic knowledge of leasing processes and the Ejar system.</li>
<li>Familiarity with property management operations and facility services.</li>
<li>Strong communication and coordination skills (tenants, legal, compliance).</li>
<li>Proficiency in MS Office (Excel, PowerPoint, Word); ERP knowledge is an advantage.</li>
<li>Detail-oriented with strong organizational and reporting abilities.</li>
<li>Ability to work as part of a team and manage multiple tasks efficiently.</li>
<li>Comfortable working from client premises and representing the company professionally.</li>
</ul>Benefits<ul>
<li>Gain hands-on experience in leasing, property management, and Ejar system operations.</li>
<li>Work directly from the client's, engaging with real-world property operations and stakeholders.</li>
<li>Develop administrative, coordination, and reporting skills through cross-functional projects.</li>
<li>Support management decisions via high-level reports and presentations.</li>
<li>Collaborate with tenants, service providers, legal, and compliance teams.</li></ul></div>

Property Management Coordinator

Hyatt

<div><div>Summary<div><div><div>
You will be responsible for the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations. The Revenue Manager is responsible to provide revenue accounting leadership and business best practices to the hotel. The Revenue Manager has responsibility for all technical accounting aspects of hotel's revenue streams. This role will provide key leadership surrounding the hotel's revenue recognition policies and will regularly interface with the sales, operations and marketing organizations. The Revenue Manager is also responsible for royalty accounting and invoicing, and has two direct reports.</div></div> 
</div></div><div>
Qualifications<div><div><div>
Ideally with a university degree in Strategic Marketing or Hospitality/Tourism management. An MBA would be an asset. Minimum 2 years work experience as Revenue Manager, Marketing Manager, Marketing Analyst. Strategic orientation, as well as good problem solving, administrative and interpersonal skills are a must.</div></div></div></div></div>

REVENUE MANAGER

Petrolube Oil Company KSA

<div>
 
 
 
 About Petrolube:
 
 
 
 
 Petrolube is the largest lubricants producer and supplier in Saudi Arabia.
 
 
 Home to the iconic Petromin brand, Petrolube offers customers superior quality products that meet their evolving needs. We do this through an unrivalled range of high-quality, increasingly sustainable, and diverse portfolio of brands.
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 Provide secretarial and administrative support to Plant Manager Jeddah plant, by recording the plant expenditures, compiling the time sheets and labor overtime records, and maintaining suppliers.
 
 
 Act as plant&rsquo;s IT focal point to resolve staff&rsquo;s IT related issues.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Petty Cash/Expense Report
 
 
 
 Make expense reports for the expenses incurred at the Jeddah plant to keep records of all expenditures as per the budget allocation. Includes following:
 
 <ul>
 <li>
 Receive all invoices from plant purchase.
 </li>
 <li>
 Allocate the expenses to respective cost canters and enter in system.
 </li>
 <li>
 Tracking the Payment and Approval Status for the submitted claims through System.
 </li>
 <li>
 Making required follow-ups and reporting to Plant Manager, if required extra supports.
 </li>
 </ul>
 
 
 
 
 
 Time Sheets, Overtime and Shift Allowance Allocation
 
 
 
 Make time sheet, over time records and shift allowance for the staff to calculate their respective monthly salary. This includes:
 
 <ul>
 <li>
 Collect the report from system and calculate the work hours for each staff.
 </li>
 <li>
 Forward time sheet for contract staff to Plant Manager for approval.
 </li>
 <li>
 Send the approved time sheet to respective contractors, for processing monthly salaries for respective employees.
 </li>
 <li>
 Allocation of shift allowance for company employees.
 </li>
 </ul>
 
 
 
 
 
 Filing Documents
 
 
 
 Keep all the records/documents in files in a manner that these are easily accessible whenever required. This includes:
 
 <ul>
 <li>
 Open different file for the respective documents.
 </li>
 <li>
 Filing copy of invoices and sending original for payment to finance.
 </li>
 <li>
 Check each document on receipt, carry out required action, file the copy, and send original to Head Office.
 </li>
 <li>
 Filing of employee related documents
 </li>
 <li>
 Filing Supplier contracts
 </li>
 </ul>
 
 
 
 
 
 IT Support
 
 
 
 Co-ordinate with IT to resolve IT related issues at Jeddah plant. This includes:
 
 <ul>
 <li>
 Troubleshooting the issues and report to IT.
 </li>
 <li>
 Visit the staff reporting IT related issues to resolve their complaint.
 </li>
 <li>
 Get administrative access, if required, from IT head office and then resolve the problem.
 </li>
 <li>
 Arrange remote access for the IT at head office to the staff&rsquo;s computer if the issue is not resolved locally.
 </li>
 </ul>
 
 
 
 
 
 HR &amp; Administrative Support
 
 
 
 Provide the HR &amp; administrative support to all operation staff at the plant to complete day to day work formalities. This includes:
 
 <ul>
 <li>
 Draft letter for Production Manager for service providers.
 </li>
 <li>
 Handle all incoming/outgoing postal/calls.
 </li>
 <li>
 Preparation and sending of announcement mails on behalf of Plant Manager.
 </li>
 <li>
 Prepare staff leave requests.
 </li>
 <li>
 Handle travel requests.
 </li>
 <li>
 Coordinate with travel agents for issuing tickets for employees.
 </li>
 <li>
 Coordinate with Contractors for any contract employee related issues.
 </li>
 <li>
 Coordinate with Contractors &amp; HR for hiring new employees
 </li>
 <li>
 Keeping training records for the plant staffs.
 </li>
 </ul>
 
 
 
 
 
 Permit Issuance and Entry to Jeddah Plant
 
 
 
 Coordinate with JP Security team for issuance of permits and their process. This includes:
 
 <ul>
 <li>
 Filing and reviewing of Early out gate passes for employees.
 </li>
 <li>
 Collecting required documents from visitors to issue the VGP.
 </li>
 <li>
 Issuance of Visitors Gate Pass through system and coordinate with JP security for smooth entry.
 </li>
 <li>
 Coordinate with JP Security for issuance of Work permits for temporary labors and other contract workers.
 </li>
 <li>
 Issue exit permits for vehicles to take out the materials from JP.
 </li>
 <li>
 Coordinate with Security team to issue/renew of staff ID cards.
 </li>
 <li>
 Coordinate with Security team to issue/renew of vehicle entry permits.
 </li>
 </ul>
 
 
 
 
 
 Jeddah Plant Scrap Sales Management
 
 
 
 Handling scarp selling and their documentation. This includes:
 
 <ul>
 <li>
 Coordinating with the Scrap handling staff at backyard for timely shifting/loading of scrap waste.
 </li>
 <li>
 Issuing exit permits for scarp collecting vehicles
 </li>
 <li>
 Filing all the records related to scarp selling.
 </li>
 <li>
 Coordinating with the scarp customer for timely deposition of scrap amounts collected to company accounts.
 </li>
 <li>
 Handling financial records of scrap amounts and materials sold.
 </li>
 <li>
 Follow up with Finance &amp; Treasury team for Scrap Manual Invoice and Cash receipt for the closed scrap amounts.
 </li>
 <li>
 Be a part of the committee for negotiation of scrap amounts and implementation of contracts as per business needs.
 </li>
 </ul>
 
 
 
 
 
 Waste Removal Management
 
 
 <ul>
 <li>
 Monitoring timely removal of sewage/trash wastes from JP.
 </li>
 <li>
 Handling records and documents related to waste removal.
 </li>
 </ul>
 
 
 
 
 
 Stationary Store Keeping
 
 
 
 Responsible to maintain the required level of stationary items at JP stationary store.
 
 <ul>
 <li>
 Replenish the stock for stationary before it gets dries out.
 </li>
 <li>
 Keep record for gift and stationary items
 </li>
 <li>
 Handling of distribution and keeping enough stock of uniforms for Plant staff.
 </li>
 <li>
 Keeping enough stock for Booklets, stickers, etc. related to production.
 </li>
 </ul>
 
 
 
 
 
 ACA Submission
 
 
 <ul>
 <li>
 Preparation and submission of all approved CAPEX projects
 </li>
 <li>
 Tracking and Follow-ups for submitted ACAs.
 </li>
 </ul>
 
 
 
 
 
 PR Creation &amp; Tracking
 
 
 <ul>
 <li>
 Coordinate with Procurement department to get the required quotations
 </li>
 <li>
 Creating PR as per the available quotation.
 </li>
 <li>
 Keeping track of PRs and following up with Procurement for POs.
 </li>
 </ul>
 
 
 
 
 
 Invoice Processing, Submission &amp; Expense Tracking
 
 
 <ul>
 <li>
 Submission of Invoices to Procurement/Finance on timely basis.
 </li>
 <li>
 Proper allocation of expenses to the respective cost center.
 </li>
 <li>
 Tracking and follow up for payment of invoice.
 </li>
 </ul>
 
 
 
 
 
 Reports &amp; Dashboards
 
 
 <ul>
 <li>
 Track and update sustainability reports
 </li>
 <li>
 Monthly PIMS reports
 </li>
 <li>
 Update Production DATA on EMS Dashboards
 </li>
 </ul>
 
 
 
 
 
 Vacations Support
 
 
 
 Performs duties of other staff members when they are on leave to have a smooth operation at the plant. It includes:
 
 <ul>
 <li>
 Support to complete duties for Operational Coordinator in his absence.
 </li>
 <li>
 Complete responsibilities and duties assigned on behalf of Operation Coordinator.
 </li>
 </ul>
 
 
 
 
 
 
 Job Knowledge:
 
 
 
 
 
 Academic:
 
 
 
 Bachelor&rsquo;s degree, IT background
 
 
 
 
 
 
 Additional Training:
 
 
 <ul>
 <li>
 Office 365
 </li>
 </ul>
 
 
 
 
 
 Related Work Experience
 
 
 
 2-3 Years
 
 
 
 
 
 
 Language skills:
 
 
 
 English is essential. Arabic preferred.
 
</div>

Plant Coordinator

Domo Ventures

<div>We're hiring for our prestigious client in Jeddah, Saudi Arabia

&#65279;Position Name: Senior Manager, Financial Planning and Budget

JOB PURPOSE

This role is responsible for financial planning, forecasting, budget preparation, monitoring and controls. In addition, the role is also responsible for relevant periodic reporting and financial analyses in order to facilitate 
senior management decision making.

KEY RESPONSIBILITIES

Core Responsibilities
<ul><li>Financial Planning and Analysis</li><li>Produce regular financial forecasts and analytical reports based on internally developed models.</li><li>Coordinate with the budget unit to consolidate financial projections.</li><li>Conduct financial benchmarking.</li><li>Provide input required for cash flow assessment relating to various quantitative analyses (PML, Stress testing etc.)</li><li>Assess or validate the financial viability of a new product/instrument/program or business line.</li><li>Facilitate medium-term financial planning.</li><li>Derive tangible connections between company's operations and its financial performance.</li><li>Conduct feasibility studies for projects with significant financial, if any.</li><li>Provide senior leadership with critical financial metrics to clarify the financial health of the company.</li></ul>

Budgeting
<ul><li>Ensure availability and implementation of updated budget policies and procedures.</li><li>Prepare the annual administrative budgets in line with the operational plan.</li><li>Perform regular budgeting and utilization reporting, provide the reports to the company's management, and propose appropriate corrective actions for variances.</li><li>Prepare budgeting and utilization reporting for all departments' expenses and tracking variances.</li><li>Guide the organizational philosophy on cost controls, expenses, and policies and ensure mechanisms for implementation and monitoring as per established standards.</li><li>Incorporate best practices for the preparation of administrative budgets across the organization.</li><li>Provide overall recommendations to the senior management on efficient utilization of the budget.</li></ul>

QUALIFICATIONS AND COMPETENCIES
<ul><li>Master's degree in accounting or finance or a similar discipline, or CPA or ACCA</li></ul>

Language Skills
<ul><li>English is compulsory</li><li>Arabic or French are preferable</li></ul>

Years of Experience
<ul><li>Minimum 6 years of experience</li></ul></div>

Senior Manager- Financial Planning& Budget

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