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administration officer

Islamic Development Bank (IsDB)

<div>
 Title: Administration Officer
 
 
 Requisition ID: 5777
 
 
 
 Overview
 
 
 
 
 Complex:
 
 IsDB Institute
 
 Division:
 
 DG, IsDBi Front Office
 
 Country:
 
 Saudi Arabia
 
 Location:
 
 IsDB HQ, Jeddah
 
 Job Grade:
 
 E1
 
 Contract Type:
 
 Fixed Term
 
 Closing Date:
 
 18-Mar-2026
 
 
 
 Job Purpose
 
 
 
 To Coordinate and Follow up the day-to-day office administration, procurement of goods &amp; services for the Institute to ensure smooth functioning of the Institute that will enable the Institute achieving its strategic objectives.
 
 
 
 Key Accountabilities
 
 
 
 
 Administrative Policies, Processes and Procedures:
 
 
 
 <ul>
 <li>
 Follow up the Implementation of the internal Administrative policies and procedures for the Institute ensuring consistency and compliance with the IsDB policies and procedures.
 
 
 </li>
 </ul>
 
 Office Administration
 
 
 
 <ul>
 <li>
 Ensure timely provision of various administrative services, office supplies, office equipment etc. to enable conduct of business in an efficient manner.
 </li>
 <li>
 Liaise and coordinate with Teams to ensure the implementation of Director General&rsquo;s instructions as well as to follow up on assignments/tasks and provide the Director General with the updated status in a timely manner.
 </li>
 <li>
 Draft Memos, letters for the Director General.
 </li>
 <li>
 Assist and manage the Director General calendar and meetings. Official correspondence with the internal and external the Institute stakeholders.
 
 
 </li>
 </ul>
 
 Facilities Management
 
 
 
 <ul>
 <li>
 In coordination with the ASD Facilities Unit, ensure all office facilities like office space, furniture, HVAC System, Electrical System, Telecom System and other facilities are maintained in a timely and effective manner to enable the Institute conducting its business in an efficient manner.
 
 
 </li>
 </ul>
 
 Procurement
 
 
 
 <ul>
 <li>
 Participate in bidding committees for goods and services at the Institute, provide and the support to the bidding committees members on the
 
 
 </li>
 </ul>
 procurement Policies and procedures.
 
 
 <ul>
 <li>
 Procure goods and services, as per the business needs, ensuring compliance with the established procurements policies and procedures.
 
 
 </li>
 </ul>
 
 Budget
 
 
 
 <ul>
 <li>
 Participate in the development of the general administration budget while taking into consideration current and future needs, areas of unsatisfactory performance are identified, and potential areas of cost reduction or performance improvement opportunities are capitalized upon.
 
 
 </li>
 </ul>
 
 Service Agreements
 
 
 
 <ul>
 <li>
 Coordinate with the Legal Division to draft, finalize and sign agreements with various vendors and service providers and ensure that goods and services are
 
 
 </li>
 </ul>
 provided, by the vendors, as per the agreements.
 
 
 <ul>
 <li>
 Maintain the agreements signed in a safe and secure manner.
 
 
 </li>
 </ul>
 
 Invoice And Payments
 
 
 
 <ul>
 <li>
 Process and provide to the corporate performance team all invoices of the vendors and service providers in a timely and accurate manner to facilitate release of payments.
 </li>
 <li>
 Escalate issues to the Management and the concerned vendor / service providers in case of any dispute and resolve the same in a timely and amicable manner.
 
 
 </li>
 </ul>
 
 IMDT Services
 
 
 
 <ul>
 <li>
 Liaise with the concerned IT Business Partner to ensure provision of efficient and adequate IT services to the Institute.
 
 
 </li>
 </ul>
 
 Academic And Professional Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration/ Commerce or any relevant discipline.
 </li>
 <li>
 Minimum 3 years of experience in administration and / or procurement in a large organization.
 </li>
 <li>
 Languages: English: Mandatory | Arabic: Preferred | French: Preferred.
 
 
 </li>
 </ul>
 
 Skills &amp; Necessary Knowledge
 
 
 
 <ul>
 <li>
 Building Relationships
 </li>
 <li>
 Passion for Excellence
 </li>
 <li>
 Problem Solving
 </li>
 <li>
 Stakeholder Management
 </li>
 <li>
 Customer Service Orientation
 </li>
 <li>
 Vendor Management
 </li>
 <li>
 SAP ERP and JIRA skills
 </li>
 <li>
 Advanced MS Office skills.
 
 
 </li>
 </ul>
 
 About Application Process
 
 
 
 If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):
 
 
 <ul>
 <li>
 Resume/CV
 </li>
 <li>
 Copy of passport
 </li>
 <li>
 Academic certificate
 
 
 </li>
 </ul>
 If you are currently an IsDB Regular staff applying for this role and get selected through the competitive selection process; your current contract type and other terms and conditions will remain unchanged.
 
 
 The Islamic Development Bank (IsDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application, CV review, interview meeting, and final processing of applications). In addition, the IsDB does not request information on applicants&rsquo; bank accounts. The IsDB declines all responsibility for the fraudulent publications of job posts or job offers in its name or, in general, for the fraudulent use of its name in any way whatsoever.
</div>

Administration Officer

Match | ماتش

<div>
 
 
 Primary Purpose:
 
 
 
 Leading, managing, and executing strategic initiatives, policies, and programs. This role involves working closely with senior leadership, government officials, and external stakeholders to ensure the effective delivery of government services and initiatives. The Senior Government Officer will also provide guidance on policy development, strategic planning, and public administration, as well as lead teams in achieving departmental objectives.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 <ul>
 <li>
 Lead the development and implementation of government policies and programs within the department.
 </li>
 <li>
 Conduct research and analysis to assess policy impact, identify areas for improvement, and recommend changes as necessary.
 </li>
 <li>
 Ensure policies are aligned with national goals and objectives, and that they comply with relevant laws and regulations.
 </li>
 <li>
 Supervise and mentor junior government officers and staff, providing guidance and professional development opportunities.
 </li>
 <li>
 Foster a positive, collaborative, and efficient work environment.
 </li>
 <li>
 Lead the strategic planning process for key initiatives, ensuring that goals and objectives are met within set timelines and budgets.
 </li>
 <li>
 Oversee the progress of ongoing projects, assessing their alignment with government priorities.
 </li>
 <li>
 Provide recommendations for improving performance, efficiency, and public service delivery.
 </li>
 <li>
 Develop and maintain relationships with key stakeholders, including government officials, other departments, external organizations, and the public.
 </li>
 <li>
 Represent the department in meetings, conferences, and other forums, ensuring that government initiatives are clearly communicated.
 </li>
 <li>
 Monitor and report on regulatory changes that may impact departmental activities, advising senior management accordingly.
 </li>
 <li>
 Analyze data and provide insights on government activities to inform future decisions and strategies.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Public Administration, Political Science, Law, Business Administration, or a related field.
 </li>
 <li>
 Master&rsquo;s degree is preferred.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 
 
 5&ndash;7 years in governmental affairs or public administration, with at least 2 years in senior roles within the Saudi business ecosystem.
 </li>
 <li>
 Experience in the retail, luxury, or consumer industries is highly desirable.
 </li>
 <li>
 Proven experience in policy development, program management, and team leadership.
 </li>
 <li>
 Ability to analyze complex issues, develop strategies, and communicate effectively with a wide range of stakeholders.
 </li>
 <li>
 Strategic thinking and problem-solving capabilities.
 </li>
 <li>
 Ability to work under pressure and handle multiple priorities.
 </li>
 <li>
 High level of integrity and professional ethics.
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 In-depth knowledge of Saudi Arabian government structures, regulations, and policies.
 </li>
 <li>
 Excellent leadership, management, and interpersonal skills.
 </li>
 <li>
 Effective communication and collaboration skills.
 </li>
 <li>
 Exceptional organizational and time management skills.
 </li>
 </ul>
 
 
 
 
 
 Language:
 
 
 
 Strong verbal and written communication in both Arabic and English.
 
 
 
</div>

Senior Government Relation Officer

Nün Academy

<div>
 
 Company Description
 
 
 
 N&uuml;n Academy, in partnership with Kunskapsskolan Education (KED) from Sweden, offers an internationalized yet locally grounded education. By integrating an International Curriculum based on Cambridge International Examinations (CIE), a bilingual approach, and the personalized KED Program&trade;, the academy promotes global competence while preserving a strong connection to local culture and language. N&uuml;n Academy is dedicated to providing education that adheres to international standards, preparing students to thrive in a globalized world while staying rooted in their heritage. Located in Jeddah, the school embodies a &ldquo;Glocal&rdquo; approach to learning.
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site role located in Jeddah for a Procurement Officer. The Procurement Officer will be responsible for managing procurement processes, including preparing purchase orders, negotiating contracts, analyzing market trends, and sourcing suppliers. This role will ensure that goods and services are acquired at competitive rates while maintaining high quality and compliance with the school&rsquo;s requirements. Additional responsibilities include maintaining procurement records and streamlining purchasing processes to enhance efficiency.
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proficiency in Procurement and Purchasing processes
 </li>
 <li>
 Strong skills in preparing and managing Purchase Orders
 </li>
 <li>
 Ability to effectively conduct Contract Negotiation
 </li>
 <li>
 Sharp Analytical Skills for evaluating suppliers and market conditions
 </li>
 <li>
 Excellent organizational and communication skills
 </li>
 <li>
 Experience in the education sector is a plus
 </li>
 <li>
 Bachelor&rsquo;s degree in Supply Chain Management, Business Administration, or a related field
 </li>
 <li>
 Proficiency in relevant procurement software and tools
 </li>
 </ul>
</div>

Procurement Officer

AMS BAESHEN & CO.

<div>
 
 Company Description:
 
 
 AMS Baeshen &amp; Co., home to the renowned &ldquo;Rabea&rdquo; tea brand, is a leading name in the FMCG sector with a legacy spanning over 100 years. Based in Jeddah, Saudi Arabia, the company is proud to operate the largest tea manufacturing facility in the Kingdom and the region&rsquo;s only dedicated tea laboratory. AMSB is recognized for its commitment to innovation, quality, and modern operational practices, making it a top choice for professionals across disciplines.
 
 
 
 
 
 Job Description:
 
 
 The Stock Controller is responsible for managing inventory levels, ensuring accurate stock records, and maintaining optimal stock availability. The role involves monitoring stock movements, coordinating with warehouse and procurement teams, and preventing stock shortages or overstocking.
 
 
 
 
 
 Qualifications
 
 
 &bull; Diploma or Bachelor&rsquo;s degree in Supply Chain, Logistics, Business Administration, or related field
 
 
 &bull; Minimum of 1-2 years of relevant experience in food or FMCG manufacturing environments
 
 
 &bull; Proven experience as a Stock Controller or Inventory Officer
 
 
 &bull; Knowledge of inventory management systems and Excel
 
 
 &bull; Strong analytical and organizational skills
 
 
 &bull; Attention to detail and accuracy
 
 
 &bull; Ability to work under pressure and meet deadlines
 
</div>

Stock Controller

CMA CGM

<div>
 CMA CGM, Saudi Arabia, is staffed with knowledgeable and motivated industry professionals who work closely with its customers to provide them with the best possible service and high-quality transport of their cargo. As a result of expanding our organization, we are currently looking for a Logistics Officer to join our fast-growing and challenging organization.
 
 Position: Logistics OfficerLocation: Jeddah
 
 Job Overview:The Logistics Officer is responsible for overseeing the movement and management of containers throughout the supply chain. This role collaborates closely with terminal staff, sales teams, and internal departments to ensure operational excellence and customer satisfaction. The ideal candidate will leverage analytical skills to optimize logistics processes and report on key performance indicators. Key Responsibilities:Container Management:Monitor and manage container movements, ensuring accuracy of tracking , documentation and adherence to schedules.Coordinate with terminals for efficient loading and unloading of containers; resolve any issues related to container handling.Daily Reporting:Generate daily reports on container status, movements, and availability to ensure all stakeholders are informed.Maintain accurate records of empty and full container inventory, including discrepancies, maintenance, and repairs.Forecast and Analysis:Collaborate with sales and planning teams to forecast container needs and monitor equipment utilization against forecasts and actuals.Analyze trends in container flows and provide insights for capacity planning.Operational Coordination:Act as a liaison between internal teams and external partners, ensuring that communication is clear and effective.Ensure compliance with company policies and procedures related to container management and logistics operations.Cost Management:Track logistics costs associated with container movements and operations, identifying areas for cost reduction.Prepare monthly reports detailing logistics expenses and variances from budget.Problem Resolution:Quickly address issues related to Long idle, damaged or lost containers, coordinating with the appropriate departments to ensure timely resolution.Investigate and analyze operational issues to develop preventative measures and improve efficiency.Customer Interaction:Respond to inquiries from customers and partners regarding container status, logistics processes, and operational updates.Provide excellent customer service and foster positive relationships with clients and vendors.Skills and Qualifications:Bachelor in Logistics, Supply Chain Management, Business Administration, or similar field.Minimum of 2-4 years of experience in container management or logistics within the shipping or transportation industry.Proficient in Microsoft Office; experience with logistics software (e.g., TMS, EDI) is preferred.Strong analytical skills with a detail-oriented mindset.Excellent verbal and written communication skills.Ability to work independently and as part of a team in a fast-paced environment.Physical Requirements:Ability to visit and conduct business at various terminal and operational locations as needed.
</div>

Logistics Officer

Alkhorayef Commercial Company

<div>
 
 
 Summary :
 
 
 
 The Spare Parts Planning &amp; Performance Officer role is responsible for developing and maintaining a data-driven framework to enhance spare parts sales, inventory management, and profitability.
 
 
 You will support the Spare Parts Product Manager by delivering structured analytics, performance tracking, demand forecasting, and inventory optimization insights to drive revenue growth, margin improvement, and operational efficiency.
 
 
 
 
 
 
 Key Responsibilities :
 
 
 
 
 1- Sales &amp; Lost Sales Analysis
 
 
 <ul>
 <li>
 Analyze lost sales data across all brands
 </li>
 <li>
 Identify high-demand SKUs not in stock
 </li>
 <li>
 Quantify missed revenue opportunities
 </li>
 <li>
 Deliver monthly reports with actionable recommendations
 </li>
 </ul>
 
 
 2- Inventory Performance &amp; Optimization
 
 
 <ul>
 <li>
 Conduct inventory aging analysis (0&ndash;90 / 90&ndash;180 / 180+ days)
 </li>
 <li>
 Monitor stock reservations &amp; fast-moving SKUs
 </li>
 <li>
 Track fill rates and backorders
 </li>
 <li>
 Recommend replenishment, transfer, or liquidation strategies
 </li>
 </ul>
 
 
 3- Brand Performance Monitoring
 
 
 <ul>
 <li>
 Prepare brand-level dashboards
 </li>
 <li>
 Analyze revenue, GP, and SKU contribution
 </li>
 <li>
 Identify growth and optimization opportunities
 </li>
 </ul>
 
 
 4- Sales Performance Tracking
 
 
 <ul>
 <li>
 Monitor sales performance by salesperson
 </li>
 <li>
 Measure parts attach rate to unit sales
 </li>
 <li>
 Analyze upsell ratio &amp; average order value
 </li>
 <li>
 Provide data-driven improvement insights
 </li>
 </ul>
 
 
 5- Forecasting &amp; Procurement Support
 
 
 <ul>
 <li>
 Support demand forecasting &amp; seasonal planning
 </li>
 <li>
 Assist with procurement and stock coverage calculations
 </li>
 <li>
 Analyze MOQ impact &amp; cash flow considerations
 </li>
 <li>
 Provide monthly purchase recommendations
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Supply Chain, Finance, or related field
 </li>
 <li>
 2&ndash;4 years of experience in analytics, supply chain, automotive, marine, or heavy equipment sectors
 </li>
 <li>
 Advanced Microsoft Excel skills (Pivot Tables, formulas) &amp; Power BI
 </li>
 <li>
 ERP system experience is a plus
 </li>
 </ul>
 
 
</div>

Spare Parts Planning & Performance Officer

Warda Beauty Official

<div>
 
 A newly established organization in Jeddah, Saudi Arabia, currently in the setup phase of our operations. We are seeking a qualified and detail-oriented Logistics &amp; Operations Officer to support the establishment of our operational infrastructure and ensure the efficient execution of business processes as we transition into full operations.
 
 
 
 
 
 
 Key Responsibilities
 
 ﻿
 
 
 
 
 
 
 Setup Phase (Pre-Operational Period)
 
 
 
 <ul>
 <li>
 Support the establishment of the company&rsquo;s office and warehouse, ensuring all logistical and operational requirements are in place.
 </li>
 <li>
 Identify, evaluate, and manage relationships with local suppliers, contractors, and service providers.
 </li>
 <li>
 Assist in company registration procedures, licensing, and procurement of necessary materials and equipment.
 </li>
 <li>
 Develop and document standard operating procedures (SOPs) and workflow systems.
 </li>
 <li>
 Plan and implement supply chain and logistics strategies aligned with business objectives.
 </li>
 <li>
 Coordinate with regional or headquarters teams to ensure compliance with corporate standards and policies.
 </li>
 <li>
 Contribute to the selection and implementation of operational tools and systems such as ERP, inventory management, or data analytics platforms.
 </li>
 </ul>
 
 
 
 
 
 
 Operational Phase (Post-Launch)
 
 
 
 <ul>
 <li>
 Oversee logistics, transportation, and warehousing operations to ensure timely and cost-effective execution.
 </li>
 <li>
 Monitor and manage inventory levels, order fulfillment, and overall supply chain efficiency.
 </li>
 <li>
 Prepare and analyze operational reports to support management decision-making.
 </li>
 <li>
 Continuously evaluate and improve operational processes to enhance productivity and cost efficiency.
 </li>
 <li>
 Ensure compliance with company policies, local regulations, and safety standards.
 </li>
 <li>
 Collaborate with cross-functional teams to support overall business operations.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Logistics, Supply Chain Management, or a related field (Master&rsquo;s degree is preferred).
 </li>
 <li>
 Minimum 3&ndash;5 years of professional experience in logistics, supply chain, or operations management.
 </li>
 <li>
 Strong command of Arabic and English, both written and spoken.
 </li>
 <li>
 Proficiency in data analysis and reporting tools such as Excel, Power BI, Google Analytics, or ERP systems.
 </li>
 <li>
 Excellent organizational, planning, and problem-solving skills.
 </li>
 <li>
 Ability to work independently in a fast-evolving environment and manage multiple priorities effectively.
 </li>
 <li>
 High attention to detail, reliability, and commitment to operational excellence.
 </li>
 </ul>
 
 
 
 
 
 Additional Requirements
 
 
 <ul>
 <li>
 Candidate must currently hold a valid residency permit (Iqama) in Saudi Arabia, as the organization is not able to provide visa sponsorship or residency transfer at this stage.
 </li>
 <li>
 Must hold a valid Saudi driving license.
 </li>
 <li>
 Must have access to a personal vehicle to support operational and logistics-related tasks when required.
 </li>
 </ul>
</div>

Logistics and Operation officer

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